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Directory Object Management

Comprehensive system for managing directory objects like student, staff, alumni accounts with specific criteria, automated deletion rules, internet kit distribution, and account sponsorship guidelines. Ensures data accuracy and access control.

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Directory Object Management

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  1. Directory Object Management Frank Grewe Office of Information Technology University of Minnesota fjg@umn.edu

  2. Primary Data

  3. Supplemental Data

  4. Registrar Data • Student is added when Admission Fee is Paid • Internet Kit is sent via US Mail with instructions • If student doesn’t register, account is deleted • Otherwise, account is deleted 5 years after last registered term

  5. Registrar Data (Proposed) • An “interested” person may register for an account over the web • Internet Kit is sent via US Mail • Account is deleted: • If person doesn’t pay Admission Fee • If person doesn’t register • 5 years after last registered term

  6. HR Data • Staff are added up to 3 months prior to appointment • Staff terminated w/o benefits are deleted on Dec 31 of the year following termination • Staff terminated with benefits keep their account for life

  7. Alumni Assoc • Alumni Association sells accounts to members • Typical method for staff terminated w/o benefits to keep account

  8. CSOM Alumni • CSOM initiative to build community • Historic records for graduates without data in current systems • Supplemental data for recent graduates

  9. WebCT • Needed way to add accounts for “visitors” • Pseudo accounts for Administrative roles • Access for students not registered at U of MN (future Shib role?) • Explicit dates given for account lifetime

  10. Sponsored Accounts • $12 to create account • $8/mo to keep account • Must have departmental sponsor • Variety of people • Regents • Collaborators • Buddies

  11. Student Orgs • Created on request of Student Org • Student Org must be in good standing • Reviewed yearly • Do not have same characteristics as a personal account • Blocked from applications that expect people

  12. Departmental Accounts • Created for any departmental workgroup • Do not have same characteristics as a personal account • Blocked from applications that expect people

  13. “Guest” Accounts • Process where applications can create accounts “on the fly” • Typically web apps at this time • Explicit lifetime for account required • Valid (external) e-mail address required

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