IAS Overview

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2. IAS Overview This document contains an overview of the following: Introduction to IAS � Glenn Haggstrom What is IAS? � Ruby Harvey REE Implementation � Tracy Blackburn, Anne Riordan, Larry Cullumber

3. Introduction to IAS � Glenn Haggstrom IAS Overview

4. IAS stands for Integrated Acquisition System IAS is a web-based COTS (commercial-off-the-shelf) e-procurement and contract management tool IAS provides USDA with a corporate administrative system offering: Enterprise Business Process Standardization Electronic requisitioning through payment and contract close-out Interfaces to FFIS and FPDS-NG Potential future interfaces to property management and other administrative systems IAS will replace legacy systems across the department and be deployed at all agencies with procurement authority Being faithful to the COTS approach � which means that USDA will not modify the baseline application software � places a greater emphasis on change management during the implementation process Change management focuses on transitioning business processes to work with the COTS software Refer folks to the IAS Newsletter which is published on the web site (address provided on slide) Being faithful to the COTS approach � which means that USDA will not modify the baseline application software � places a greater emphasis on change management during the implementation process Change management focuses on transitioning business processes to work with the COTS software Refer folks to the IAS Newsletter which is published on the web site (address provided on slide)

5. IAS Goals and Objectives Ensure reliable and accurate USDA-wide, procurement-related financial information Make the most efficient use of IT investments and comply with the electronic commerce directives and digital Department initiatives Support an integrated policy, planning, and budgeting process Lower purchasing costs Provide a robust security environment that meets or exceeds USDA�s Common Criteria standards Reduce program office and administrative burden in the acquisition management process Automate tracking system for requisition approvals and contract writing and review Provide a platform for advanced future acquisition management business processes

6. IAS Supports E-Gov Initiatives

7. IAS Provides a Standard Department-Wide Business Process

8. IAS Standardized Business Process Rules IAS will enforce several business and policy rules which may change current business process Commitment accounting Requires improved budget management Requires more knowledge and accountability when initiating a purchase Three-way matching (obligation to receipt to invoice) Enforces better business practices The IAS implementation provides opportunities to improve practices within your organization Requires collaboration among acquisition, program, technical and other administrative teams within and external to your agency

9. IAS Overview What is IAS? � Ruby Harvey

10. Conceptual Architecture � IAS in the Network

11. Functional Scope of IAS Core Functionality complete with financial interface to FFIS Moving towards Extended Functionality Working with Procurement Policy on possible inclusion of e-Catalogs (towards New Acquisition vision) Evaluating e-RFx distribution pilot Working with USDA CPAIS committee to discuss interface to IAS Conducting detailed requirements on Data Warehouse

12. IAS Is Governed At Multiple Levels IAS has Executive and Working Level governing, or collaborative, teams: Executive Level provides oversight and guidance IAS Steering Board (ISB): Membership includes HCAD�s from the 10 agencies with procurement authority, Policy, OIG, OCIO, OCFO Working Level collaboration is provided by various subcommittees and working groups Business Process Subcommittee: Agency procurement and financial representatives determine Department-wide procurement-related system and business processes End User Forum: Agency project and end users representatives meet to prioritize and collaboratively resolve IAS system or support-related issues Ad Hoc: Technical, interface or other working groups are stood up as needed

13. IAS Implementations and Releases Implemented Agencies: Rural Development (RD) Food and Nutrition Service (FNS) Natural Resources Conservation Service (NRCS) Food Safety and Inspection Service (FSIS) Departmental Administration Staff Offices (DASO) Forest Service (FS) Farm and Foreign Agricultural Service (FFAS) Office of Inspector General (OIG) Upcoming Agencies: Marketing Regulatory Programs (MRP) Go-Live: April 3, 2006 Research Education and Economics (REE) Go-Live: June 5, 2006 Current IAS Releases: Version 2.5 (January, 2006)

14. IAS FY�06 Implementation Schedule

15. IAS Overview REE Implementation � Tracy Blackburn, Anne Riordan, Larry Cullumber

17. 10 Step Process Used for a Successful IAS Implementation at REE

18. REE Implementation Core Team

19. Recent Accomplishments and Next Steps Accomplishments Conducted initial kickoff meeting with REE Implementation Core Team and provided IAS demonstration Identified REE participants/resources Next Steps for REE Implementation Weekly REE Implementation Core Team Meeting: Wednesdays at 9:00 a.m. February 21 � 24, 2006: Business Policy and Process Integration Workshops for all REE offices Week of March 13, 2006: Configuration Preparation Workshops for all REE offices

20. Points of Contact Research Education and Economics Larry Cullumber, ARS, Director Acquisitions and Property Division (301) 504-1695 lcullumber@ars.usda.gov Anne Riordan, REE Implementation Co-Lead (202) 720-9305 ariordan@ars.usda.gov Michael Wiggett, REE Implementation Co-Lead (970) 492-7001 Michael.Wiggett@ars.usda.gov Procurements Systems Division Ruby Harvey, Chief (202) 401-1023 Ruby.Harvey@usda.gov Tracy Blackburn, Implementation Lead (202) 720-7415 Tracy.Blackburn@usda.gov