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Information Management. Introduction to Information and Information Resources Management. LIS 387.8 Martha Richardson. What is Information?. There is no clearly understood and commonly agreed definition of information. It is most often confused with data. Clive Holtham. Data, Information.

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information management

Information Management

Introduction to Information and

Information Resources Management

LIS 387.8

Martha Richardson

what is information
What is Information?
  • There is no clearly understood and commonly agreed definition of information.
  • It is most often confused with data.Clive Holtham
data information
Data, Information
  • Data - “A representation of facts, concepts, or instructions in a formalized manner suitable for communication, interpretation, or processing by humans or automatic means.
  • Information - “The meaning that a human assigns to data by means of conventions used in their presentation.” Clive Holtham
data information1
Data, Information
  • Data - “observations of states of the world”
  • Information - “data endowed with relevance and purpose”Tom Davenport
data information and knowledge
Data - Simple observations of states of the world

Easily structured

Easily captured on machines

Often quantified

Easily transferred Tom Davenport

Data, Information, and Knowledge
data information and knowledge1
Data, Information, and Knowledge
  • Information - data endowed with relevance and purpose
    • Requires unit of analysis
    • Need concensus of meaning
    • Human mediation necessary Tom Davenport
data information and knowledge2
Data, Information, and Knowledge
  • Knowledge - Valuable information from the human mind. Includes reflection, synthesis, and context.
    • Hard to capture
    • Difficult to capture on machines
    • Often tacit
    • Hard to transferTom Davenport
what is information management
What is information management?
  • “the effective production, storage, retrieval, and dissemination of information in any format on any medium to support business objectives.”
what is information management1
What is information management?
  • Having the right information, in the right place, in the right format, at the right time. Motto of special librarians
key resources of traditional economics
Key resources of traditional economics
  • People
  • Money
  • Property/Equipment
  • Information
management disciplines
Management Disciplines
  • People - Human Resources
  • Money - Financial
  • Property/Equipment - Facilities
  • Information - Information
information resources management
Information Resources Management
  • Information technology view - held by computer and business disciplines
  • Integrative perspective -held by information studies disciplines
information technology view
Information Technology View
  • information equated with information technology
  • guide for better management of computer-based information systems
  • sole provider of organizational information
information resources
Information resources
  • From IT Perspective
    • Computers (hardware and software)
    • MIS personnel
    • End-users
components of irm
Components of IRM
  • From IT Perspective
    • Resource management
    • Technology Management
    • Functional Management
    • Strategic Management
    • Distributed Management
irm activities
IRM Activities
  • From IT Perspective
    • Data planning
    • Capacity planning
    • Application selection
    • Information systems development
    • Data administration
    • Hardware and software acquisition
    • System integration
irm limitations
IRM limitations
  • Through IT Perspective
    • Paper-based information still prevalent
    • Deals almost exclusively with internally produced data
    • Most important concerns are technology focused rather than context focused
integrative perspective
Integrative Perspective
  • Management approach to integrate and harmonize corporate information sources, services, and systems
  • Allows an organization to create or acquire, process, and store information and data of adequate quality, timeliness, and accuracy to support organizational goals at minimal cost.
information resources1
Information resources
  • From integrative perspective
    • user-based integrative framework
    • formal information flows and holdings
    • internal and external information
    • computer-based and noncomputer-based information systems
components of irm1
Components of IRM
  • From integrative perspective
    • identifies information process & flow in an organization
    • identifies information needed to support corporate goals
    • manages information life-cycle
    • integrates knowledge and skills of people to maximize use of resources
irm activities1
IRM Activities
  • From integrative perspective
    • data processing
    • telecommunications
    • records management
    • library/technical information center
    • office systems
    • research/statistical information management
    • information services/public information offices
irm concept
IRM concept
  • Recognition of information as a resource
  • Integrative management approach
  • Management of the information life-cycle
  • Link with strategic planning
benefits of information audit
Benefits of Information Audit
  • Identifies information sources
  • Identifies information gaps and redundancy
  • Identifies owners and users of information
  • Identifies flow of information
  • Can result in cost savings
information as an asset
Information as an asset
  • State of Texas Government Code Sec. 2054.001. Legislative Findings and Policy (a) The legislature finds that: (1) information and information resources possessed by agencies of state government are strategic assets belonging to the residents of this state that must be managed as valuable state resources