Model employed at nass for scheduling statistical records
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Model Employed at NASS for Scheduling Statistical Records. Amanda Pomicter, Records Liaison Steve Pollard, Agency Records Officer. Overview. About the National Agricultural Statistics Service (NASS) Scheduling Model Employed

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Model employed at nass for scheduling statistical records

Model Employed at NASS for Scheduling Statistical Records

Amanda Pomicter, Records Liaison

Steve Pollard, Agency Records Officer


Overview
Overview

  • About the National Agricultural Statistics Service (NASS)

  • Scheduling Model Employed

  • Appraising Census of Agriculture Records formerly covered by Census Bureau, Dept. of Commerce

  • Training and preparing to implement the updated comprehensive schedule


About nass
About NASS

  • National Agricultural Statistics Service Highlights

  • “Statistical Arm” of the USDA, representing

    1 of 17 agencies

  • 1,300 staff distributed among Headquarters and 46 Field Offices


Scheduling
Scheduling

  • Gained Senior management buy-in

  • Cost savings motivated decision to update comprehensive schedule

  • Senior manager asked to serve as Records Management Team Lead

    - 40 + years of organization knowledge and experience

    - Provided in-depth analysis of business functions and workflow (RM PHD)


Scheduling timeline
Scheduling - Timeline

Draft Reviewed by NARA March 2006

Schedule Submitted for Federal Register Publication – April 2007

Records Management Team Formed – Jan. 2005

Archivist Signed October 16 2007

Senior Management Buy-in Gained Late2004

Schedule Drafted

NASS Finalized Revisions Late 2006


Census of agriculture records
Census of Agriculture Records

  • Census of Agriculture transferred to NASS in 1997

  • Records appraised during scheduling process

  • NARA recommended changing a series disposition from temporary to permanent based on value of records to researchers

  • Obstacles encountered


Training
Training

  • Updated Records Maintenance and Disposition Manual

  • Presented at agency conferences to train key staff on the new manual

  • Created Records Management Resource intranet site accessible to all agency employees


Preparing for implementation
Preparing for Implementation

  • Meet regularly to update senior management of schedule status

  • Tie implementation responsibilities to specific individual's job performances

  • Have manual/file plan approved as agency policy


Contact information
Contact Information

  • Amanda Pomicter, NASS

    (202) 690-8127

    amanda_pomicter@nass.usda.gov

  • Steve Pollard, ARS

    (202) 720-3359

    steve.pollard@ars.usda.gov