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Managing Adults

Managing Adults. Module 24. Objectives 1. By the end of this module, you will be able to: Explain the purpose and structure of the Adults in Scouting model Undertake effective formal and informal reviews in accordance with the Adults in Scouting model

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Managing Adults

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  1. Managing Adults Module 24

  2. Objectives 1 By the end of this module, you will be able to: • Explain the purpose and structure of the Adults in Scouting model • Undertake effective formal and informal reviews in accordance with the Adults in Scouting model • Plan how you would fulfil your responsibilities within the Adults in Scouting model • State the principles and benefits of the delegation of authority • Detail tasks/situations from your own role where delegation is appropriate or inappropriate • Run and chair meetings effectively

  3. Objectives 2 By the end of this module, you will be able to: • Describe a theory of motivation • Identify factors that motivate adults in Scouting and suggest methods that maximise these • Identify factors that de-motivate adults in Scouting and suggest methods that minimise these • Identify the five main reasons why adults disagree and the ways in which the escalation of disagreements may be prevented • Describe the steps that should be taken to manage a dispute between adults • Detail the appointment, role and functions of a conciliator for adult disagreements

  4. Objectives 3 By the end of this module, you will be able to: • Outline the range of possible solutions to a disagreement between adults • Outline the situations where the suspension/cancellation of an adult appointment would be appropriate • Detail the places where written and personal support and advice may be obtained in the management of adult disagreements

  5. Module 24 Session 1

  6. Fact A large number of warrants last less than 6 months. Why?

  7. Motivation

  8. Session objectives By the end of this session, you will be able to: • Describe a theory of motivation • Identify factors that motivate adults in Scouting and suggest methods that maximise these • Identify factors that de-motivate adults in Scouting and suggest methods that minimise these

  9. How about you? • What motivates you in Scouting? • What demotivates you in Scouting?

  10. Maslow - Motivation Hierarchy • Self-fulfilment • Achievement, development • Esteem • Success, self respect • Belonging (Social) • Friendship, love, needed • Safety needs • Security, warmth, order • Basic needs (Physiological) • Hunger, thirst

  11. Remove dissatisfaction Herzberg - motivation-hygiene theory Motivators Can be used to increase motivation Achievement Recognition Responsibility Challenge Type of work Personal development Hygiene Factors Support Home life Relationships with others Working conditions Training Administration

  12. So what do we do? • What can we do to increase the motivation of adults in Scouting? • What can we do to reduce the de-motivation of adults in Scouting?

  13. Managing your workload Session 2

  14. Session Objectives By the end of this module, you will be able to: • State the principles and benefits of delegation of authority. • Detail tasks/situations from their own role where delegation is appropriate or inappropriate.

  15. Managing the workload High Urgency Low Low High Importance

  16. Task 1 State the benefits of delegation to: • The delegator • Others • Scouting

  17. Task 2 • Discuss one of the following: • What types of tasks should be delegated? • What types of tasks should not be delegated? • How should tasks be delegated? • Who should you delegate to?

  18. Areas for Managers • Development • Support • Leadership • Management • Relationships

  19. Managing the Team Session 3

  20. Session objectives By the end of this session, you will be able to: • Explain the purpose and structure of the Adults in Scouting model • Undertake effective formal and informal reviews in accordance with the Adults in Scouting model • Plan how you would fulfil your responsibilities within the Adults in Scouting model • Describe appropriate methods for training adults

  21. Reassignment Review or evaluation Retirement Renewal Adults in Scouting Model The acquisition of adult resources Training, support and personal development The management of adult resources Integration Assessment of need and recruitment Mutual agreement & appointment Activities Training and support

  22. What are reviews? A chance to: • See how things are going • Agree what support is needed? • Discuss changes for the future

  23. Formal vs. Informal reviews Formal Reviews • Near end of current Appointment • Warranted & local Appointments • Activity Authorisations • Co-ordinated by Appointment sub-Committee • Outcome • Renewal of Appointment • Re-assign to new role • Retire from Appointment

  24. Formal vs. Informal reviews Informal Reviews • Regular basis - annually? • Chance to catch up face to face • A chat on camp? • Not formally recorded with Appointments sub-Committee

  25. Why hold reviews? Benefits • Helps us understand our team better • An opportunity to say “thanks” • Recognises successes • Allows issues to be addressed early • Agreed goals and way forwards

  26. Who reviews whom? • All “line managers” in Scouting • Chief Scout through to Section Leaders • DCs review: • Group Scout Leaders, • ADCs, • District Scouters, • DESCs • District local appointments / activity authorisations • GSLs review: • Section Leaders, • Section Assistants

  27. Reassignment Review or evaluation Retirement Renewal Outcomes of a review Re-asssign • Newrole in Scouting Retire • Sabatical? • Fellowship? Renew • Continue in role

  28. Re-assignment • Match skills and qualities to a role • Decide who needs to be involved • Agree a plan for moving to new role • Don’t promise what you cannot deliver

  29. After the review • Completion of form AR • Re-assignment plan • Disagreements in outcome • Do what you agreed to do!

  30. Form AR • Sent by Appointments Secretary • Record only the facts • Libel laws apply • Recommend the outcome • Renew • Re-assign • Retire • Return to Appointment Secretary

  31. Summary... Reviews should be: • Important • Non-threatening • Carefully planned • Conducted well • Followed up Effective

  32. Managing Conflict Session 4

  33. Session objectives By the end of this session, you will be able to: • Identify the five main reasons why adults disagree and the ways in which the escalation of disagreements may be prevented. • Describe the steps that should be taken to manage a dispute between adults. • Detail the appointment, role and functions of a conciliator for adult disagreements. • Outline the range of possible solutions to a disagreement between adults.

  34. Session objectives By the end of this session, you will be able to: • Outline the situations in which the suspension/cancellation of an adult appointment would be appropriate. • Detail the places that written and personal support and advice may be obtained in the management of adult disagreements.

  35. Steps to take • Determine the nature • Face the problem • Gather information • Communicate • Apply the conciliation process

  36. Managing Meetings Session 5

  37. Session objectives By the end of this session, you will be able to: • Run and chair meetings effectively

  38. Meeting preparation • Agree objective(s) • Select right participants • Set date, time, venue • Prepare agenda • Circulate documents • Agree roles

  39. Meeting chairing • Start on time • Opening objective, agenda, introductions • Keep to agenda • Allow all views to be heard • Summarise actions and decisions • Ensure agreement • Close meeting on time

  40. Summary

  41. Objectives 1 By the end of this module, you will be able to: • Explain the purpose and structure of the Adults in Scouting model • Undertake effective formal and informal reviews in accordance with the Adults in Scouting model • Plan how you would fulfil your responsibilities within the Adults in Scouting model • State the principles and benefits of the delegation of authority • Detail tasks/situations from your own role where delegation is appropriate or inappropriate • Run and chair meetings effectively

  42. Objectives 2 By the end of this module, you will be able to: • Describe a theory of motivation • Identify factors that motivate adults in Scouting and suggest methods that maximise these • Identify factors that de-motivate adults in Scouting and suggest methods that minimise these • Identify the five main reasons why adults disagree and the ways in which the escalation of disagreements may be prevented • Describe the steps that should be taken to manage a dispute between adults • Detail the appointment, role and functions of a conciliator for adult disagreements

  43. Objectives 3 By the end of this module, you will be able to: • Outline the range of possible solutions to a disagreement between adults • Outline the situations where the suspension/cancellation of an adult appointment would be appropriate • Detail the places where written and personal support and advice may be obtained in the management of adult disagreements

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