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BAS RE-IMPLEMENTATION PROCESS. SCOA Roadshow. BAS , National Treasury | February/March 2013. AGENDA. Objective; BAS Re-implementation process; and Questions. OBJECTIVE. Provide departments with an overview of the BAS Re-implementation processes. RE-IMPLEMENTATION PROCESSES.

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bas re implementation process

BAS RE-IMPLEMENTATIONPROCESS

SCOA Roadshow

BAS , National Treasury | February/March 2013

agenda
AGENDA

Objective;

BAS Re-implementation process; and

Questions.

objective
OBJECTIVE
  • Provide departments with an overview of the BAS Re-implementation processes.
re implementation processes
RE-IMPLEMENTATION PROCESSES
  • New Database Creation:
    • BAS Team completed the setup of the new databases.
re implementation processes1
RE-IMPLEMENTATION PROCESSES
  • IT Infrastructure Configuration:
    • Departments’ IT section to set up BAS workstation access to SCOA V4 for System Controller in order to start capturing.
re implementation processes2
RE-IMPLEMENTATION PROCESSES
  • Integration and Interfaces:
    • Departments to inform other source systems of the changes to the BAS interface layout; http://bas.pwv.gov.za/Implementation, Interfaces/Layout.
    • Testing with other source systems should be done on request before 1 April 2013.
    • Update PERSAL central tables (069, 052, 805, 806) – to be in place by 1 April 2013.
re implementation processes3
RE-IMPLEMENTATION PROCESSES
  • Static Data Capturing:
    • SYSCON to capture static data. The main tasks include:
    • Reinstate and/or capture the Standard Chart of Accounts for all segments.
    • Capture Security and Workflow i.e. user ids, groups and workflows.
    • Reinstate Transaction Processing Rules.
            • Continued ……………..
re implementation processes4
RE-IMPLEMENTATION PROCESSES
  • Capture Departmental Parameters.
  • Capture Telkom Register.
  • Capture Budget.
  • Capture Printers.
re implementation processes5
RE-IMPLEMENTATION PROCESSES
  • Entities:
    • LOGIS/IFMS Procurement Management Module (PMM) entities will be automatically created on BAS once payments are sent through;
    • Debtor entities will be converted once the debts are converted after the March 2013 force closure date;
              • Continued ……………..
re implementation processes6
RE-IMPLEMENTATION PROCESSES
  • Only BAS entities that have been used in the last 12 months will be converted programatically; and
  • PERSAL entities will be converted programmatically from PERSAL to BAS.
re implementation processes7
RE-IMPLEMENTATION PROCESSES
  • Debt Conversion:
    • The debt conversion will be done after the March 2013 force closure; and
    • Debts with a status of “Fully Paid”, “Bad” and debts with zero balances will not be converted to BAS V4.
re implementation processes8
RE-IMPLEMENTATION PROCESSES
  • Conversion of Balances:
    • Department will have to capture the conversion mappings on BAS;
    • The conversion will be done once the department has done their final audit closure for the 2012/2013 financial year; and
    • Balance Conversion sign-off will have to be sent to LOGIK Contact Centre (012 657 4444).
re implementation processes9
RE-IMPLEMENTATION PROCESSES
  • LOGIS:
    • All LOGIS commitments not finalised on BAS V3 will have to be re-committed on BAS V4 (only the balance outstanding on the commitment); and
    • All store numbers, LOGIS user id’s and LOGIS departmental parameters will remain the same and will have to be re-captured on BAS V4.