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DEVELOPING EFFECTIVE SAFETY MEETINGS

This program discusses the purpose and benefits of safety meetings, as well as the types of meetings and how to conduct them effectively. It also covers topics for discussion and documentation requirements.

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DEVELOPING EFFECTIVE SAFETY MEETINGS

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  1. DEVELOPING EFFECTIVE SAFETY MEETINGS PRESENTED BY ORM Loss Prevention Unit

  2. WHY CONDUCT SAFETY MEETINGS? • ORM REQUIREMENT

  3. PURPOSE OF MEETINGS • PROMOTE SAFETY AWARENESS • MOTIVATION OF EMPLOYEES • SHARING OF IDEAS & SUGGESTIONS • DISCUSSION OF SAFETY STANDARDS • ESTABLISH COMMUNICATION • DEMONSTRATES MANAGEMENT’S CONCERN FOR SAFETY

  4. WRITTEN PROCEDURES • Written procedures should be included in the safety manual. • Indicate responsibilities • Indicate frequency • Class A: at least monthly • Class B: at least quarterly

  5. SAFETY MEETING OBJECTIVE • Change unsafe acts and/or unsafe conditions • Provide information • Introduce new materials, machines, or processes • Report of past injury experience. • To conduct policy orientation

  6. TYPES OF MEETINGS • Informal discussions • E-Mail with return receipt • Formal presentations w/Q&A

  7. Meeting Presenters • Employee • Supervisor • Department Head • Safety and Health coordinator • Outside speaker

  8. Meeting vs Training? Safety meeting: • Excludes NO employee or group • Applies to ALL attendees • Educational • Provides information Safety Training: • Focuses on skills development-- “how-to-do” a task • Task-specific • Usually performance-based • All P-B training is measurable or observable

  9. SAFETY MEETING REFERENCES • ORM Video Library • Public Libraries • Internet • Newsletters • Outside speakers

  10. SAFETY MEETING TOPICS • Recent accidents ( high frequency) • High Risk Jobs • New machinery or processes • Observed unsafe acts by employees • Motivational subjects

  11. MORE POSSIBLE TOPICS • BBP • Sexual Harassment • Drug Free Workplace/Substance Abuse

  12. AUDIT REQUIREMENT • Safety rules must be reviewed annually during safety meetings.

  13. Lecture Discussion Reports Demonstration Visual-aids Time & Date Main Topic (One) Video PLANNING THE MEETING

  14. TIP! • Avoid scheduling a meeting on Monday morning or Friday afternoon.

  15. ATTENDANCE • Strive for 100% • Mandate attendance from all employees • Management should attend all meetings • Any meeting under 75% attendance will not count toward the audit • Department/Agency head shall attend 100% of meetings

  16. Attendance Continued • For absent employees: • Forward relevant information • Opportunity to discuss topic/ask questions • Sign for attendance

  17. DOCUMENTATION OF MEETING • Should include: • Date • Topic(s) • Attending employees original signatures • Instructor’s name and signature • Teaching aids used • Total # of employees on staff • Total # of employees attended

  18. Sample Safety Meeting Reportwww.doa.louisiana.gov/orm

  19. QUESTIONING • Purpose of questions - encourage group participation • Types of Questions • Direct - focus attention on a specific area • Reflective - meanings of the speaker for understanding • Open - to the group but no one in particular

  20. Suggestions for Questioning • Challenge the group • Questions should be clear and concise • Concentrate on one idea • Avoid repetition • Allow only one response at a time • Commend good answers

  21. Closing the meeting • Summarize important points and ideas • Be receptive to suggestions • Close

  22. QUESTIONS???

  23. THANKS FOR ATTENDING ORM’S CONDUCTING EFFECTIVE SAFETY MEETINGS PROGRAM

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