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health careers beyond the headcount

Health CareersBeyond the Headcount


Center for Rural HealthOklahoma State University - Center for Health Sciences

National AHEC Conference

Las Vegas, NV

careers programming
Careers Programming
  • Awareness

-A brief introduction to the array of health professions

-Counted in aggregate

  • Exploration

-In depth experiences to expose student directly to health careers and assist them in academic career

-Students registered and individual activities documented

documentation of program activity
Documentation of Program Activity
  • Contract work plans reflect general output goals
  • Data reported monthly to the program office (used for education, program evaluation and development, and reporting for state, fed, university)
  • Entered into statewide database
  • Quarterly reports generated for centers

(Ethnic breakdown, students, hours, activities by level)

of staff time spent on evaluation and documentation
% of staff time spent on evaluation and documentation
  • Staff time devoted to documentation of program activities was estimated at a total of 2.85 FTE (statewide)
  • Equal to 12% of total staff in the state
  • Equal to $137,690 in salary and benefits statewide per year
  • All programs, not just Careers
mapping hometowns of exploration participants
Mapping Hometowns of Exploration Participants
  • Used to reflect and discuss coverage areas and strategies
  • Observe year to year coverage and focus areas
  • Educate legislators on the scope of areas reached by the careers program (particularly rural)
tracking outcomes
Tracking Outcomes
  • Started with federal reporting tables required with 3 year competing renewal
  • 20+ students transitioning to health professions training programs (also 40+)
  • 20+ students entering pre-health training programs
more formalized process for tracking
More Formalized Process for Tracking
  • Continued year to year
  • Included in contracted plan of work with expectation of 70% response rate
  • Coordinators are asked to do the follow-up
  • Program office provides a list of students for their region who are identified as expected graduates w/20+ hours on record
  • In ’08, average time for follow-up was 35 minutes per unsuccessful contact attempt and 46 minutes per successful contact
methods of contact
Methods of Contact
  • Email (31.6%)
  • Phone (7%)
  • Snail Mail (1.9%)
  • Via Counselor or Teacher Contacts (23.3%)
  • Social Networking Sites – Facebook, Myspace (18.6%)
  • Other – mostly personal contacts outside of school (1.4%)
  • Unknown (16.3 %)
outcome categories
Outcome Categories
  • Students who have successfully transitioned to a health professions training program or are currently working in a health profession
  • Students who have transitioned to college, but have not yet committed to a health career
  • Students who have not yet graduated
  • Students who have dropped out or have graduated and did not continue to college or a health professions training program
  • Students who could not be found/no information available
4yr follow up of transition students
4yr follow up of transition students
  • ’05 grads with 20+ hrs who were found to have transitioned to college with a commitment to a health career were followed up again in ‘09
  • Done by intern (Health Promotion Undergrad)
  • 79 kids in pilot group
  • Averaged nearly 2 hrs per successful contact
  • Took 60hrs to complete
  • 64% of successful contacts made through Email, Myspace, or Facebook


Career Exploration Participants

(20 or more hours of programming)

Compare to 57%

(state linear college-going rate)



(95% Disadvantaged)

(35% Minority)


Continue to College


Other Training


Committed to Health Profession

In the 1st year following

high school graduation



Career Exploration Participants

(20 or more hours of programming)

80% of those committed to HP in 1st year of college

94% retention rate (compared to 50% for state)



to a Health Profession


Still in College


Completed Training


Still Committed to Health Profession

In the 4th year following

High School Graduation






(20+ Hrs)


Trained for a Health Profession


HP Graduate Program

(Based on small numbers. Trends are preliminary)

other questions
Other Questions
  • What about those with <20 hrs?
  • What about graduate program transitions?

(National Student Clearinghouse)

  • Job/Practice outcomes? (long term)
  • Is there a sweet spot for time spent with students?

-Hours of activity related to outcomes

(Logistic regression analysis)

please document clearly collaborate and share data wherever possible
Please Document Clearly, Collaborate, and Share Data Wherever Possible

(Image: mental_floss©)