1 / 88

Spring 2019 Non-Writing: Examiner/Proctor Training

This presentation provides guidelines and important updates for Standards of Learning (SOL) test examiners and proctors. It covers the roles and responsibilities of examiners and proctors, new information for the 2018-2019 school year, special testing accommodations, and important reminders.

gsimonson
Download Presentation

Spring 2019 Non-Writing: Examiner/Proctor Training

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Spring 2019 Non-Writing:Examiner/Proctor Training April 2019

  2. Disclaimer • This presentation is not mean to be the only document Test Examiners and Proctors use in preparing for your school’s testing • It is designed to be a guide • The Examiner’s Manual should be read in its entirety prior to testing • Any documented given to you by your STC (i.e., Read Aloud Guidelines) should also be read prior to testing • All guidelines established by the Virginia Department of Education and Montgomery County Schools must be followed

  3. Examiner/Proctor What is the difference between an examiner and a proctor for Standards of Learning (SOL) testing? As defined in the Examiner’s Manual: An “Examiner” is responsible for administering the SOL tests according to the procedures outlined in the Examiner’s Manual and for maintaining security of test materials

  4. Examiner/Proctor As defined in the Examiner’s Manual: A “Proctor” works with the examiner in administering the SOL tests and assists in maintaining an appropriate testing environment A proctor may be called upon to verify that: • The test was administered according to the procedures outlined in the Examiner’s Manual • The security of test materials was maintained • Students did not receive inappropriate assistance on the test The training expectations for SOL test examiners and SOL test proctors are the same

  5. New Information for 2018-2019

  6. New for 2018-2019 • Health Management Devices • Any student using a Health Management Device must have a completed Health Management Device Form completed and procedures approved by the DDOT • Your STC will let you know if you have a student who has a Health Management Device and appropriate procedures • Addition to Troubleshooting Section: Automatic Exit for Student Inactivity • If a student has been inactive for 1 hour, 59 minutes, and 30 second, a message will appear: “Are you still there? This test will be exited in 30 seconds if no activity is detected” • If the student moves the mouse, presses any keys, or touches the screen, the timer will be reset • After two hours of inactivity, the student’s test will automatically be exited and will receive an error code—3124

  7. New for 2018-2019 • Appendix B—Special Testing Accommodations • Some accommodations for students with disabilities/504 have been updated—see Appendix B for specific details • Visual Aids • Headphones, Ear Muffs, or Ear Plugs • Communication Board, Choice Cards • Spelling Aids • English Dictionary • Dry Erase Board • Calculators and/or Arithmetic Tools • Calculator with Additional Capabilities • Information Boxes Updates—Guidance for Reading Tests Aloud • Testing accommodations for English Learners have been updated—see Appendix B for specific details • Formerly Els • Plain English Math—gone • Dictation to a Scribe • Information Boxes Updates—Guidance for Reading Tests Aloud

  8. Important Reminders

  9. Reminders for 2018-2019 • Sample items in CAT: Mathematics • Sample items are in Section 1 of all computer adaptive tests • In Section 1 of all CAT Mathematics assessments: • The right and left arrow buttons are enabled (blue) regardless of whether the student has answered the question(s) • The sample directions do not have to be answered • The End of Section screen will show all sample items as answered regardless of whether the student has answed the sample items or not

  10. Reminders for 2018-2019 • Sample items in CAT: Reading • Sample items are in Section 1 of all computer adaptive tests • In Section 1 of all CAT Reading assessments: • The right arrow button are enabled (blue) only after the student has answered the question(s) • The left arrow button is enabled on sample question 2 after it has been answered • The End of Section screen will show all sample items as answered

  11. Reminders for 2018-2019 • Seal Codes • NOTE: Grades 6-8 Examiner’s Manuals will have an addendum • Seal codes have been added to all computer adaptive tests that have two parts: • Grades 3-7 Mathematics • Grades 3-5 Reading • The seal code will prevent students from accidentally access the second part of the test • The seal code screen will appear after a student submits Section 2 of a CAT test (Section 1 contains the sample items only)

  12. Reminders for 2018-2019 • Seal Code—Student Screen • Section 3/Seal Code Box screen directs the student to raise his/her hand • The examiner reads the seal code to the student • The student types the code in the box and selects start, and enters the second part

  13. Reminders for 2018-2019 • Directions for Seal Code Entry • Detailed directions regarding the seal codes and when it should be entered are provided in the Examiner’s Manuals, including the location within the specific test • For tests that have an option for two-day test administration, the directions that should be followed depend on whether students will complete the test within one day or on two different days • In Montgomery County all tests are administered in one day • STC provides seal codes to Test Examiners when distributing secure test materials • Seal codes are considered secure materials

  14. Reminders for 2018-2019 • TestNav8: Audio Player Updated • The audio player was updated in fall 2017 • Audio player speed settings can be changed to make the audio recording play at a faster or slower rate • Use audio practice items to familiarize students with this new feature

  15. Reminders for 2018-2019 • Audio Player Example • Normal” (default) setting is recommended • Click on the gear, then click on “Normal” to see the dropdown menu of available speed settings

  16. Reminders for 2018-2019 • Several sections of the Examiner’s Manual have been updated to include policy updates and to provide clarification or additional information • Appendix B and an accommodation code assignment for students with an IEP/504/EL plan • Adjustments have been made to some existing accommodations: • Headphones, ear muffs, or ear plugs have been added to code 5 • The noise dampening items may be worn to reduce distractions during the SOL assessment • The headphones, ear muffs, or ear plugs may not be connected to any music, phone, or electronic device

  17. Reminders for 2018-2019 • Dictation to a Scribe—Code 25 • The guidelines have been updated to allow the scribe to manipulate the TestNav tools/features to complete online test items according to exact directions from the student • The student and scribe must practice with online practice items in TestNav prior to the test • For the following accommodations, the app, software, or device must operate without an internet connection or the internet access must be disabled during the test session: • Augmentative Communication Device • Brailler • Read-Back Accommodation Provided by a Device with Text-to-Speech Capability • Word Prediction Software • Word Processor • Word Processor with Speech-to-Text Capability

  18. Reminders for 2018-2019 • Additional “SAY” Directions Added • Additional guidance, SAY director for submitting the test • Examiner’s Manuals provide directions at the end of each test’s directions (after the Monitoring section) for assistance navigating the end of test screens • Assistance with how to navigate back to test questions (non-CAT) • Directions with how to submit the test

  19. Reminders for 2018-2019 • Use Practice Tests Prior to Testing • Students must be familiar with their test’s tools and materials and with the online test format before testing for the first time. Students (and testing staff) should practice various functions of testing • Use the resources listed in the Prepare Students for Testing section of the Examiner’s Manual for the available resources • THIS IS CRITICAL BECAUSE TEST DIRECTIONS HAVE BEEN UPDATED • Testing Directions Updates • Feedback indicated the test directions were too long so VDOE shortened some directions, phrases, and removed guidance that should be covered in training: • Removed the direction: “Take a moment to review the different tools” • Removed the explanation of the function of the Review and Bookmark buttons • Removed some detail regarding Technology Enhanced Items

  20. Reminders for 2018-2019 • Read-Aloud • The Guidance for Reading Tests Aloud—Information for all Assessments section has been updated (April 8, 2019) • The examiner must only read the text contained within a graphic exactly as written using a natural tone • Test accommodations for English Learners (ELs): Updates have been made to some existing accommodations • Formerly ELs, Monitor Year 1 and Monitor Year 2, are eligible for direct and indirect testing accommodations • Formerly ELs Year 3 and Year 4 are not eligible for direct and indirect testing accommodations • Formerly ELs may not receive any test exemptions • The guidelines for reading tests aloud have been updated for reading text contained within a graphic • The Direct and Indirect Linguistic Testing Accommodations for ELs table has been simplified

  21. Reminders for 2018-2019 • Sample items for reading and mathematics computer adaptive tests function differently • Examiners administering these tests should be familiar with these differences • Information about how to use the features within the sample items is included in the Examiner’s Manuals

  22. Reminders for 2018-2019 • Accommodations must be in listed in the student’s IEP/504/ESL plan • Specific Verbal Prompts to keep student focused on the test—must be specific in plan • “Please continue with your test.” • “Keep working.” • “Keep going.” • “Focus.” • “Stay focused.” • Any other verbal prompts would need to have been approved by the VDOE Assessment Division

  23. Reminders for 2018-2019 • Highlighter Tool: Grades 3-8 Reading • For Grades 3-8 Reading, changes have been implemented that enable students to use the highlighter tool on the text of all reading passages • The highlighter may be used on questions, answer options, and all text within the reading passages • The highlighter will NOT work on art (e.g., images, pictures, captions, certain titles) • As students move to the next question, any highlighting added on the text of the passage will remain

  24. Reminders for 2018-2019 • Highlighter Tool: EOC Reading • Students taking an End-of-Course (EOC) Reading test may not be able to use the highlighter tool on all passages • Some passages will continue to appear as artwork, and the highlighter tool cannot be used on artwork • Examples of passages that might be artwork include websites, fliers, applications, poems, etc. • Students taking EOC Reading tests will continue to be able to highlight questions, answer options, and all text that is not artwork

  25. Reminders for 2018-2019 • Horizontal Split Screen • Most reading passages will continue to be displayed on the left side of the computer screen, with the associated questions displayed on the right side of the screen • In some cases, the reading passage will be displayed horizontally across the screen, with the associated questions displayed below the passage

  26. Reminders for 2018-2019 • Horizontal Split Screen Example • This grade 5 reading practice item provides an example of the horizontal split screen between a passage and associated questions:

  27. Reminders for 2018-2019 • Horizontal Split Screen Use • Horizontal split screen will be used whenever poetry is present and occasionally on EOC Reading tests with certain passages (e.g., websites, fliers, applications, etc.) • Examples of items using a horizontal split screen are included in practice items for grades 3-5 and in the Tabbed Passage Demonstration for grades 6-8 and EOC Reading • Detailed information about the use of horizontal split screen is included in all reading practice item guides

  28. Reminders for 2018-2019 • Underlined Text • In Grades 3-8 Reading CAT, vocabulary will no longer be underlined in a passage • Test questions will direct students to a specific paragraph, line, or section of a passage where a tested word will be found • It should be noted that when reviewing Reading practice items, the use of underlined text in passages will be found due to the use of underlined text in current traditional Reading test forms. These items will be updated to remove underlining in spring 2019

  29. Reminders for 2018-2019 • Passage View • There has been an update to the passage view on Reading tests • As a student navigates to another question within the passage set, the passage view will remain on the last paragraph of text viewed

  30. Examiner’s Responsibilities and Activities:Before SOL Testing

  31. SOL Test Security All examiners and proctors must: • Read the Virginia law regarding the consequences of violating test security procedures, including: • Actions for violations of test security procedures (§22.1–19.1) • Violation of test security procedures: Revocation of license (§22.1–292.1) • Read, understand, and sign the School Division Personnel Test Security Agreement • Ask all questions before signing • Questions should be directed to the School Test Coordinator (STC)

  32. Cheating • Please discuss with students the consequences of cheating • Two days of ISS • Student will receive a zero on the assessment • Student CANNOT retake the SOL during the current administration

  33. Electronic Devices • Students may not access any electronic devices, including but not limited to cell phones, e-books, tablets, games, smart watches, etc. during SOL testing • Schools should send a “robo” call the night before testing to remind parents and students • If a Test Examiner/Proctor sees a student with an electronic device, they should ask the student to immediately Exit the test and hand in his/her test ticket • MCPS division guidelines for electronic devices confiscated during SOL testing • The school must submit to the DDOT an irregularity the same dayand address information below: • The device will be checked for pictures of the test, texts, etc. • The student will receive two days ISS • Parents must pick the device up from the school • Student WILL take an alternate form of the test (as mandated by the VDOE)

  34. Electronic Devices • MCPS procedures for limiting students’ access to all electronic devices during SOL testing • Students should leave electronic devices in their locker or • Surrender them prior to testing—placed in a plastic baggie and kept at the front of the room • The consequences of accessing electronic devices during must be discussed with students prior to testing • The STC will share your school’s process for this discussion • Two days of ISS • Parents pick up device • Student WILL take an alternate form of test—if it is determined the student did not cheat • Send a “robo” call the night before testing begins

  35. Prepare Students • Prepare your students for testing prior to test dayusing the Practice items along with the TestNav 8 –Guides can be found on the VDOE website: http://www.doe.virginia.gov/testing/sol/practice_items/testnav8.shtml • The day of the test should not be first time a student uses TestNav 8 • The day before testing, remind students to: • Get a good night’s sleep • Eat a good breakfast • Remind them no electronic devices allowed during the test

  36. Secure Test Materials • Know the process for receiving secure testing materials from your STC • Counting and checking that you have all required materials takes time, so plan accordingly • Secure testing materials include test tickets, test booklets/prompts, seal codes, used scratch paper, etc.

  37. Secure Test Materials • Examiners must count all secure testing materials issued • Examiners must sign a transmittal form after verifying the amount of secure materials received • If there is a discrepancy between what is listed on the transmittal form and what the Examiner counts, adjustments must be made prior to signing the transmittal form

  38. Non-Secure Test Materials • Non-secure testing materials are listed in each Examiner’s Manual and vary by test. Examples may include unused scratch paper, pencil or pen, calculator, etc. • All scratch paper becomes secure when it is handed out to students and must be accounted for after testing • Know what you should expect to receive for the student(s) you are responsible for testing

  39. Test Site Preparation • Remove or cover all curricular materials related to test content and test-taking strategies that might influence student performance or provide an unfair advantage to students • These materials include but are not limited to: • Class notes, study guides, maps, timelines, graphic organizers, charts, posters, projections, computer programs, textbooks, dry-erase board displays, chalk board displays, bulletin board displays, word walls, etc. • Placing physical barriers, free of any writing or graphics, between workstations is sometimes helpful in preventing students from viewing each other’s computer monitors

  40. Test Site Preparation • Testing rooms should be quiet, well lighted, and well ventilated. Report problems to the STC • Each student’s work space should be clear of books and other materials not required for the test, and it should be large enough to accommodate required testing materials • Plan appropriately to avoid overcrowding • Seating should be arranged to discourage students from viewing or copying one another’s work and from communicating with one another during testing • Students must not have access to cell phones or other devices that are capable of providing an advantage

  41. Accommodations for Students • Examiners should be familiar with any special testing accommodations required for each student in the testing group prior to the day of testing • For many students, special testing accommodations vary by test • It is important to provide accommodations needed for the specific test being administered each day

  42. Accommodations for Students • Coordinate with the STC how special test accommodations will be provided to students in the testing group • Use the Accommodations Matrix—Mandatory for MCPS • Attach the student’s SOL accommodation’s page from the plan • One-on-one testing • Small-group testing • Included in the regular classroom • Descriptions of special test accommodations are included in each Examiner’s Manual

  43. School Testing Schedule • Examiners should be aware of the overall testing schedule in their building • Based on the schedule in their school, examiners should review the procedures outlined in the Examiner’s Manual • For example, breaks that are student-initiated

  44. Procedures for Contacting STC • Know the procedure for contacting the STC during testing—this may be different from school-to-school • The STC will describe the procedure and provide examples of situations for which s/he should be contacted

  45. Remember….. • Read all the manuals issued to you • Ask questions before the morning of testing • If you are unsure of any policies and procedures, ask the STC for guidance • If you are unsure of how to handle a situation that arises during testing, stop and ask the STC for guidance rather than allowing students to continue testing There is no substitute for reading the manuals.

  46. Examiner’s Responsibilities and Activities:During SOL Testing

  47. Contacting the STC • The STC is the liaison between your school and the Division Director of Testing • When testing, donot bypass your STC • Something you think may be minor could actually be an irregularity • If a situation occurs in which you must contact the STC during testing, the integrity of the testing environment must be maintained in order for testing to continue • If you are unsure of how to handle a situation that arises during testing, stop and ask the STC for guidance rather than allowing students to continue testing—Reminder

  48. Test Site Preparation • To help prevent irregularities, carefully check the test room on the day of testing before distributing any test materials to students • Do not assume the test sites are ready, including rooms used as alternate test sites • Ensure the test site is ready for testing, even if the room was used previously to administer tests to students • Ensure all rooms used for testing have been properly prepared so that test-taking strategies and content information are not visible • It may be helpful to place a “Testing: DO NOT DISTURB” sign on the door

  49. Test Site Preparation • Arrange seating to discourage students from viewing or copying one another’s work and from communicating with one another • Examiners must ensure students do not have access to unauthorized materials within the room or in desks • Make sure all desks/workstations are clear of all materials not needed/authorized for testing • Have students place book bags and other materials away from the desks/workstations • Make sure students do not have access to cell phones or any other electronic devices—including Fitbits (of any kind), Garmins, AppleWatches, etc.

  50. Getting Started • Be sure students receive their own test ticket • Watch for students with similar names or siblings • Students should sign their name on the test ticket • This step is covered in the directions in the Examiner’s Manual • Students should put their device ID on the test ticket • Note: If they are using their own Chromebook, this is not necessary • Students should check to be sure that it is their name on the screen after they log into TestNav • Again, this step is covered in the directions in the Examiner’s Manual • If the student is in an audio or read aloud test session, look for the appropriate icon on the test ticket BEFORE starting the test • Audio • Read Aloud—except on CAT assessments

More Related