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Improving Organisational Structure

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  1. Improving Organisational Structure AS Business Studies Unit 2

  2. Aims and Objectives Aim: • Understand different types of organisational structure. Objectives: • Define work load, job roles & delegation • Explain communication flows and the problems which can occur in structures • Analyse different types of organisational structure

  3. Starter • What could happen to internal communication when an organisational structure is tall? • What is the difference in the speed of communication flows between a tall structure and a flat structure?

  4. Why are good internal communications important? • Everyone in firm is aware of objectives and what the firm is aiming for. • Customer needs can be met through communicating market research results. • Decision makers are aware of ideas and improvements for the business which could lead to competitiveness. • Decision makers are aware of changes in business environment such as a new competitor entering the market.

  5. Hierarchical Structures • Allow specialist job roles to develop • Opportunities for promotion which can be motivational • Managers work load determined by span of control • Communication can be slow affecting decision making

  6. White Board Activity • Draw a hierarchical structure • Give an advantage of having a hierarchical structure • Give a disadvantage of having a hierarchical structure

  7. Matrix Structures • Used for projects which involve teams and functional areas. • Employees encouraged to use their talents through team working which can be motivating. • Work load may be unevenly spread resulting in resentment. • Team members may have motives and loyalties to their departments and not the project.

  8. White Board Activity • Draw a matrix structure • Give an advantage of having a matrix structure • Give a disadvantage of having a matrix structure

  9. Entrepreneurial Structures • Found in small businesses in competitive markets. • Decision making vital to maintain/increase market share • A core team of decision makers supported by team of employees. • Can only really work in a small business. • As businesses grow makes it impossible to manage work load.

  10. White Board Activity • Draw an entrepreneurial structure • Give an advantage of using an entrepreneurial structure. • Give a disadvantage of using an entrepreneurial structure.

  11. Mini Plenary • Decide upon the best structure for the following businesses, there is one red herring!: • Tesco • Small graphic design business • An engineering firm • Estate Agents • BMW • Lawyers

  12. Improving Organisational Structures AS Business Studies

  13. Workforce Roles • Supervisors • Team Leaders • Managers • Directors • Each team will take one workforce role • Who your role is responsible for in the org structure • What your roles likely span of control is or will depend on • Your roles relationship with work load and delegation

  14. Influences on Organisational Structure

  15. Themes for Application Financial problems: • A firm is facing financial problems and needs to reduce costs. Solution: • Delayer the hierarchy, however this will mean a greater span of control which could mean a greater work load leading to de-motivated workers. However communication lines will be shorter/more effective.

  16. Themes for Application Unhappy Manager: • A manager is unhappy that her workload is too great Solution: • Make structure more hierarchical and divide her job between two managers. However have lines of communication been made less efficient?

  17. Exam Themes • Growth of Business • Does the structure need to be become more formal with clearly define roles? How will this affect communication flow and motivation? • Market Conditions • Have new competitors entered the market forcing prices down and increasing need for a solid financial performance? Can de-layering help to achieve this?

  18. Exam Themes • Ownership • Does a change from a sole trader to a LTD create need to change the structure? • Customer’s Needs • Are customers requirements so specific that a matrix structure would be best?

  19. Exam Question • January 2011 Question 1c