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Grant Writing and Proposal Development: Experienced Investigators Savannah State University. Brenda D. Hayes, MSW, MPH, DSW Research Assistant Prof., CHPM & Director, Grant and Proposal Development Office of Sponsored Research Administration Morehouse School of Medicine Atlanta, GA

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grant writing and proposal development experienced investigators savannah state university

Grant Writing and Proposal Development: Experienced Investigators Savannah State University

Brenda D. Hayes, MSW, MPH, DSW

Research Assistant Prof., CHPM &

Director, Grant and Proposal Development

Office of Sponsored Research Administration

Morehouse School of Medicine

Atlanta, GA

September 1, 2011

slide2

How do you get other people’s money ?

&

How do you keep it?

Morehouse School of Medicine 2011

slide3

Workshop Objectives:

  • To review what we know about successful grant writing
  • To help you to identify “fundable” ideas and projects
  • To provide grant writing strategies, tips and short cuts
  • To incorporate a “team” approach to your grant writing activities.

Morehouse School of Medicine 2011

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A successful grant proposal is

one that is well-prepared,

thoughtfully planned and

concisely packaged.

……………………………..CFDA

Morehouse School of Medicine 2011

write first
Write first

Funding Second

Morehouse School of Medicine 2011

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The Three Essential Laws of Successful Grant Writing

  • Do your homework
  • Follow Instructions
  • Use Common Sense

Morehouse School of Medicine 2011

Morehouse School of Medicine

6

identify institutional goals
Identify Institutional Goals

Constitutional and legislative goals and programs authorized for higher education…….

Examples:

  • To Improve the Quality of Education
  • To Enhance Economic Development
  • To Increase Retention and

Graduation Rates

Morehouse School of Medicine 2011

institutional assessment
Institutional Assessment
  • Institutional History and Awards
  • Assets and Capability Statements
  • Organizational Support (s)
  • Departmental Direction/Goals
  • Use of templates
  • Availability of multi-disciplinary Partners
  • In-kind, Shared or matching costs

Morehouse School of Medicine 2011

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Write first

Funding Second

Morehouse School of Medicine 2011

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Goals of the

Organization

Initial Project

Idea

Assessing Capability

Assessing Need

For the Idea

Identifying Alternative

Approaches

Planning Proposal

Writing

Writing the

Proposal

Submitting the

Proposal

DEVELOPING THE IDEA MODEL

FOR PROPOSAL DEVELOPMENT

Building Support

& Involvement

Gathering Necessary

Data

Selecting Funding

Source

This handout taken from Getting Funded:

A Complete Guide To Proposal Writing by Mary Hill, 1998.

Available from Continuing Education Publication,

P.O. Box 1491, Portland, OR 97207

Morehouse School of Medicine 2011

proposal teamwork
Proposal Teamwork

Morehouse School of Medicine 2011

mnemonics to guide you
Mnemonics: To guide you
  • SMART: Specific, measurable, achievable, realistic, timely
  • GNOME: Goals, needs, objectives, methods, evaluation
  • FINER: Feasible, interesting, novel, ethical and realistic.

Morehouse School of Medicine 2011

general tips and comments
General Tips and Comments
  • Take sufficient time to prepare a good abstract, LOI, or concept paper
  • Avoid jargon and acronyms
  • Always include a budget and budget justification
  • Be careful when you cut and paste: assure uniformity of font size and type

Morehouse School of Medicine 2011

continued
Continued
  • Reflect an adequate and comprehensive literature review, references and citations
  • Proposed study outcome may not fit the design, e.g., looking for a change in behavior based on a retrospective chart analysis.
  • Background and significance vs. preliminary studies ???

Morehouse School of Medicine 2011

unsuccessful applications
Unsuccessful Applications
  • Failure to follow directions
  • Lack of new or original ideas
  • Diffuse, superficial or unfocused research;
  • Lack of clearly stated hypothesis and rationale
  • Lack of an overall project goal; uncertainty about future directions
  • Lack of knowledge of relevant literature
  • Questionable reasoning in research design
  • Lack of demonstrated experience in selected methodology (lacks details)
  • Format issues
  • Over-ambitious
  • Not SMART

Morehouse School of Medicine 2011

proposal planning
Proposal Planning
  • Identify Problem or Need
  • Define the Problem or Need
  • Limit the Problem or Need
  • Consider the Target Population
  • Effort and Effect < or > Cost?

Morehouse School of Medicine 2011

slide17

Private Proposal Development Template

Project/Program

  • Organizational history
  • Population Demographics
  • Sites ?
  • Program areas

Idea

  • Analogies
  • Facts
  • Statistics
  • Experience
  • Expert
  • Example
  • Staff time
  • Collaborators/Partners
  • Small Grants or Pilot Funds?
  • Training?

History/Background

  • Service/Training Opps with other orgs
  • Previous partnerships
  • Community Based Research
  • Development Projects?

Need

  • One page executive summary on the need for project, competencies to address the need, timetable for completion and funding request

Action Statement

  • Prepared by Program or Organizational Staff
  • Includes specific funding request and justification for the amount, include in kind amounts and other leveraged (or existing) funding, shared portion of the budget?

Summary

Morehouse School of Medicine:

identifying potential funders
Identifying Potential Funders
  • Local Networks
    • County and State government divisions
    • Local voluntary associations
    • Faith Based organizations
    • Partnerships (related programs, common mission, etc.)
    • Networks of Friends and Associates
  • Regional Branches of
    • National organizations
  • Federal Agencies (DHHS)
    • NSF
    • CDC
    • EPA
    • DOE

Morehouse School of Medicine 2011

theoretical connections
Theoretical Connections
  • Basic Sciences
    • Biomedical Approaches
  • Clinical and Translational
  • Public Health
    • Health Belief Models
    • Trans-theoretical
  • Behavioral Sciences
    • Bio-Psychosocial
    • Social Ecological Approaches
    • Social Determinants

Morehouse School of Medicine 2011

a social ecological framework us preventive services task force
A Social-Ecological Framework: US Preventive Services Task Force

Morehouse School of Medicine 2011

bio psycho social theories
Bio-Psycho-Social Theories

Morehouse School of Medicine 2011

program description the essentials
Program Description:The Essentials
  • Assure the connection between your objectives and the activities
  • Provide a well-developed plan that summarizes your activities
  • Include a reasonable time frame
  • Have or hire the appropriate personnel in place
  • Start-up can occur seamlessly with the appropriate supports (partners, technology, etc.)

Morehouse School of Medicine 2011

goals vs objectives vs activities
Goals vs. Objectives vs. Activities
  • Often a source of confusion and problematic
  • Goals are abstract and generally focused on intent>Why?
  • Objectives are SMART and often focused on outcomes>What?
  • Activities>How? When? Where? And with whom?

Morehouse School of Medicine 2011

methods activities
Methods/Activities
  • Need to be:

Specific----

    • Who will do them?
    • What will be done?
    • When will they be done?
    • Where will these occur?
    • Any modifications?
    • How will you measure the outcomes?

Morehouse School of Medicine 2011

methods activities1
Methods/Activities
  • Explanations about how the project will reach Objectives
  • Necessary to Success of Project
  • Undertake Only Those That Will Move Project Toward Realization of Objectives
  • Fully Describe Activities in Proposal

Morehouse School of Medicine 2011

health disparities research agenda
Health Disparities Research Agenda
  • Identify the health issues of most importance you wish to address.
  • Acknowledge the local, regional and national picture
  • Which organizations are leading the research, service and training projects?
  • Where do you fit?
  • What is your “added value?”

Morehouse School of Medicine 2011

health disparities research
Health Disparities Research
  • Institutional Imperatives, vision and mission
  • Track Record
  • Capability Issues
  • Funding Resources and Other Assets

Morehouse School of Medicine 2011

partnering
Partnering
  • Reflects a multi-pronged approach that
    • can combine qualitative and quantitative aspects of the program
  • Can provide a macro vs. micro-level approach and incorporate systems, communities, groups and individuals

Morehouse School of Medicine 2011

partnering1
Partnering
  • For a Purpose
    • To leverage limited resources
    • To strengthen project, program, services
  • Reflects a multi-disciplinary array of resources and skills
  • Enhances deliverables and sustainability
  • Diversifies your program/project

Morehouse School of Medicine 2011

managing the partnership
Managing the Partnership
  • Who and how will this program/activity be managed?
  • Are there multiple PIs?
  • Is an advisory board required, indicated or suggested?
  • What is the role of consultants, collaborators and/or other institutions?
  • Budget Matters!

Morehouse School of Medicine 2011

timelines
Timelines
  • Provide a visual (graphic) of expected milestones throughout the funding period
  • Can be a bar chart, a plain time table, or a GanttChartlisting major activities, specific tasks and details
  • Informs the sponsoring agency (funding source) of planned outcomes/deliverables, etc.
  • Useful evaluative tool for internal monitoring

Morehouse School of Medicine 2011

evaluation
EVALUATION
  • Include an evaluation plan
  • Specifically discuss what you intend to deliver, based on your objectives
  • There should be some outcome measures involved, e.g., number of participants served, brochures developed, contacts made, presentations given, etc.
  • It is ok to include an evaluator but….

Morehouse School of Medicine 2011

evaluation1
Evaluation

The evaluation component can be challenging:

  • Product evaluation: Results that can be attributed to the project, as well as the extent to which the project has satisfied its desired objectives.
  • Process evaluation: How the project was conducted, in accordance with the stated plan and the effectiveness of various activities within the plan.
  • Impact evaluation: So what?

Morehouse School of Medicine 2011

the burden of proof
The Burden of proof

is on you to show, through a clear, succinct, yet detailed explication, that you understand the intent of the proposed project and you are capable of handling the project and reaching the stated objectives.

Morehouse School of Medicine 2011

references
References
  • John W. Cresswell.  Research Design:  Qualitative and Quantitative Approaches.  Thousand Oaks, Calif.:  Sage Publications, 1994
  • Arlene Fink.  Conducting Research Literature Reviews:  From Paper to the Internet.  Thousand Oaks, Calif.:  Sage Publications, 1998.
  • William Gerin (Ed.) Writing the NIH Grant Proposal: a Step-By-Step Guide (2nd Ed.) Los Angeles: Sage Publications, 2011.  
  • Lawrence F. Locke, Waneen Wyrick Spirduso and Stephen J. Silverman. Proposals that Work:  A Guide for Planning Dissertations and Grant Proposals. (4th Ed.) Thousand Oaks, Calif.:  Sage Publications, 2000.
  • Jeremy T. Miner and Lynn E. Miner. Models of Proposal Planning & Writing. Westport, Conn.: Praeger, 2005.
  • Writing Grant Proposals That Win. Edited by Deborah Ward. Sudbury, MA: Jones and Bartlett Publishers, 2006.
  • Otto O. Yang. Guide to Effective Grant Writing: How to Write an Effective NIH Grant Application New York, N.Y.: Springer Science & Business Media, Inc., 2005

Morehouse School of Medicine 2011

references1
References
  • Hayes, Brenda D. Grant Writing for Community-Based Health Disparities Research and Services: The Role of Academic /Community Partnerships. In: Wallace, B.C.(editor) Toward Equity in Health: A New Global Approach to Health Disparities. New York, NY: Springer Publishing Co., 2008.
  • Ockene JK, Edgerton EA, Teutsch SM, Marion LN, Miller T, Genevro JL, Loveland-Cherry CJ, Fielding JE, Briss PA. Integrating evidence-based clinical and community strategies to improve health. Am J Prev Med 2007;32:244-252.
  • S. B. Hulley, S.R. Cummings, W. S. Browner, D. Grady, N. Hearst and T. B. Newman. Designing Clinical Research.(2nd Ed.). Philadelphia, PA: Lippincott Williams & Wilkins, 2001.
  • Goodman, R.M., Yoo, S. & Jack, L. Jr. (2006). Applying comprehensive community-based approaches in diabetes prevention: rationale, principles, and models. Journal of Public Health Management Practice. 12(6), 545-55.

Morehouse School of Medicine 2011

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More!
  • Altman, D. G. & Goodman, R. M. (2001). Community intervention. In: Baum, A., Revenson, T.A. & Singer, J.E, eds. Handbook of Health Psychology. Mahwah, NJ: Lawrence Erlbaum Associates, 591-612.
  • Lusk, S.L. Developing an Outstanding Grant Application. Western Journal of Nursing Research. 2004; 26(3), 367-373.

Morehouse School of Medicine 2011

slide38

Master of Public Health Program

  • NyThea Campbell Tolbert, MPH
  • Academic Support Specialist
  • Phone: 404-752-1957
  • Fax: 404-752-1051
  • Email: ntolbert@msm.edu
slide39

Graduate Education in Biomedical Sciences Programs Ph.D. in Biomedical SciencesM.S. in Biomedical ResearchM.S. in Biomedical TechnologyM.S. in Clinical Research (Jali@msm.edu)Post baccalaureate Certificate in Biomedical Science

Contact for program information:

Douglas F. Paulsen, Ph.D.

Associate Dean for Graduate Studies

dpaulsen@msm.edu

thank you

Thank You!

Questions and Comments