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Effective Gateway Engagement Process and Advisory Role for Government Projects

This guidance document outlines the parameters for government programs and projects, highlighting the crucial role of the Senior Responsible Owner (SRO) and introducing the Successful Delivery Web Portal. It presents best practices and reference methods for project management, including Risk Potential Assessment (RPA) to evaluate risks at key lifecycle stages. The document defines de-minimus limits for various funding thresholds and mandates Gateway reviews for projects exceeding £20 million. Additionally, it details the new charging framework initiated on April 1, 2010, for different risk review levels, ensuring transparent costs for managing project risks.

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Effective Gateway Engagement Process and Advisory Role for Government Projects

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  1. The Advisory Role and the Gateway Engagement Process Lila Clarke CoE June 2010

  2. PGN 01/09 Sets out parameters for programmes and projects Summarises the role of the SRO Introduces the Successful Delivery Web Portal References best practice advice and guidance methods PGN 03/09 Sets out de-minimus limits for application of Gateway infrastructure programmes and projects with a capital value of £20m or more; other programmes and projects with whole life total central government costs of £20m. Under £500k Over £500k but less than £20m Policieswww.dfpni.gov.uk/index/procurement-2/successful-delivery.htm

  3. Risk Potential Assessment (RPA) • Profoma designed to provide an initial assessment of potential programme/project risk at key lifecycle points • Judgement and knowledge of the programme/project

  4. Engagement Process • Low Risk • Medium Risk • High Risk • Healthcheck

  5. Gateway Lifecycle

  6. Charging • CPD Introduced Charging on 1st April 2010 • High Risk Reviews = £19k or £12k • Medium Risk Reviews = £10k • Healthcheck = £6k • NI Team = £3.5k Charges apply Per Review (Note: prior to 1st April Reviews were subject to the cost of the external resource circa £1000+ per day)

  7. Summary Three processes Low risk, Medium and High – • All Cases over £500k and under £20m threshold should be tested by completion of an RPA • Use of lite or strengthened QCT Reviews where appropriate • Gateway is mandatory for over £20m even if RPA is assessed as Low Risk • Use of Portfolio Leader • If in doubt contact CoE

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