Boston College Athletics Department Compliance Office

1. Boston College Athletics DepartmentCompliance Office All Staff Meeting February 27, 2007

2. MEETING TOPICS • Guidelines for Athletics Department Staff Members’ Interaction/ Communication with PSAs • Extra Benefits • Ethical Conduct

3. Representative of Athletics Interests (13.02.13) • A "representative of the institution's athletics interests" is an individual, independent agency, corporate entity (e.g., apparel or equipment manufacturer) or other organization who is known (or who should have been known) by a member of the institution's executive or athletics administration to: • (a) Have participated in or to be a member of an agency or organization promoting the institution's intercollegiate athletics program; • (b) Have made financial contributions to the athletics department or to an athletics booster organization of that institution; • (c) Be assisting or to have been requested (by the athletics department staff) to assist in the recruitment of prospective student-athletes; • (d) Be assisting or to have assisted in providing benefits to enrolled student-athletes or their families; or • (e) Have been involved otherwise in promoting the institution's athletics program. • Once an individual, independent agency, corporate entity or other organization is identified as such a representative, the person, independent agency, corporate entity or other organization retains that identity indefinitely. (13.02.13.1)

4. Athletics Representatives Restrictions (13.1.2.4) • The following are restrictions that apply to athletics representatives: • (a) Telephone Conversation: An athletics representative of a member institution may speak to a prospective student-athlete via the telephone only if the prospective student-athlete initiates the telephone conversation and the call is notfor recruiting purposes. Under such circumstances, the representative must refer questions about the institution's athletics program to the athletics department staff (Ex: Discussion regarding an institutional academic program); • (b) Observing Prospective Student-Athlete's Contest: An athletics representative may view a prospective student-athlete's athletics contest on his or her own initiative, subject to the understanding that the athletics representative may not contact the prospective student-athlete on such occasions; • (c) Evaluation of Prospective Student-Athlete:An athletics representative may not contact a prospective student-athlete's coach, principal or counselor in an attempt to evaluate the prospective student-athlete; and • (d) Visiting Prospective Student-Athlete's Institution: An athletics representative may not visit a prospective student-athlete's educational institution to pick up film/videotape or transcripts pertaining to the evaluation of the prospective student-athlete's academic eligibility or athletics ability.

5. Recruiting Coordination Functions (11.7.1.2) • All recruiting coordination functions (except routine clerical tasks) must be performed by the head coach or one or more of the assistant coaches who count toward the numerical limitations in Bylaw 11.7.4.  Such functions include:  • (a) Activities involving athletics evaluation and/or selection of prospects. • (b) Telephone calls to prospective student-athletes (or prospective student-athletes' parents, legal guardians or coaches). • (c) Preparationof general recruiting correspondence to prospective student-athletes (or prospective student-athletes' parents or legal guardians).

6. Athletics Department Staff Members Receiving/Returning Telephone CallsTo/From PSAs It is not permissible for athletics department staff members (other than the head coach or one of the countable assistant coaches, or other specific staff members pursuant to legislated exceptions) to make telephone calls to or receive telephone calls from prospective student-athletes (or the prospective student athlete's parents, legal guardians, or coaches) that may include conversations related to the recruitment of prospects.

7. The following institutional staff members may make telephone calls to or receive telephone calls from prospective student-athletes (or the prospective student-athlete's parents or legal guardians) as specified: (a) President or Chancellor/Director of Athletics: It is permissible for an institution's president or chancellor and director of athletics to return (as opposed to initiate) telephone calls from prospective student-athletes (or the prospective student-athletes' parents or legal guardian). Under such circumstances, there are no restrictions on the content of the conversation that may occur during the call; however, any return call is subject to any applicable limitations on the number of telephone calls that an institution may place to prospective student-athletes. (b) Academic Advisors: It is permissible for academic advisors (including academic advisors within the athletics department) to make calls to or receive calls from prospective student-athletes (or the prospective student-athlete's parents or legal guardians) related to admissions or academic issues, subject to any applicable limitation on the number of telephone calls an institution may place to prospective student-athletes. (c) Compliance Coordinators: It is permissible for a compliance coordinator to return telephone calls from prospective student-athletes with no limit on the timing or number of such telephone calls, provided the calls relate only to compliance issues. It is permissible for a compliance coordinator to initiate telephone calls to a prospective student-athlete, provided the calls relate only to compliance issues and such calls occur subsequent to the prospective student-athlete's signing a National Letter of Intent with that institution. (d) Non-coaching Staff Members with Sport Specific Responsibilities:It is permissible for a non-coaching staff member with sport specific responsibilities to initiate and receive telephone calls from prospective student-athletes, provided the calls relate only to general pre-enrollment administrative issues and such calls occur subsequent to the prospective student-athlete's signing a National Letter of Intent with that institution. Exceptions (13.1.3.4.1.1)

8. Preparation of Electronic Communication Electronically transmitted correspondence (e.g., electronic mail, instant messenger, facsimiles, pages, text messaging) to be sent to prospects must be prepared by a coach who counts toward the numerical limitations on head or assistant coaches.  It is permissible for an individual other than a coach to send correspondence to prospects; however, such an individual may neither prepare correspondence that will be sent to prospects nor respond to correspondence from a prospect. If a staff member is merely disseminating an email for a coach, the email should come from the coach’s email account.

9. Institutional Staff Members -- Off-Campus Contacts (13.1.2.3-a) Only those coaches permitted to recruit off campus as specified in Bylaw 11.7 may contact prospective student-athletes off campus. Institutional staff members (e.g., faculty members) may contactprospective student-athletes for recruiting purposes in all sports, on campus, or within 30 miles of campus during the prospective student-athlete's official visit. (Ex: Lunch with a professor or an institutional staff member.)

10. This regulation is not applicable to: (a) Admissions Program: Off-campus recruiting contacts made by an institution's regular admissions program representative and directed at all prospective students including non-athletes. (d) Established Family Friend/ Neighbor: Contacts made with a prospective student-athlete by an established family friend or neighbor, it being understood that such contacts are not made for recruiting purposes and are not initiated by a member of an institution's coaching staff. (g) Unavoidable Incidental Contact: An unavoidable incidental contact made with a prospective student-athlete by representatives of the institution's athletics interests, provided the contact is not prearranged by the representative or an athletics department staff member, does not take place on the grounds of the prospective student-athlete's educational institution or at the sites of organized competition and practice involving the prospective student-athlete or the prospective student-athlete's team (i.e., high school, preparatory school, two-year college or all-star team), is not made for the purpose of recruitment of the prospective student-athlete, and involves only normal civility. General Exceptions (13.1.2.2)

11. Awards, Benefits and Expenses • Receipt by a student-athlete of non-permissible awards, extra benefits, or excessive or improper expenses not authorized by NCAA legislation violates the Association's amateurism principle and renders the student-athlete ineligible for athletics participation in the sport for which the improper award, benefit or expense was received (14.01.3.2).  • Receipt of a benefit (including otherwise prohibited extra benefits per Bylaw 16.11.2) by student-athletes, their relatives or friends is not a violation of NCAA rules if it is demonstrated that the same benefit is generally available to the institution's students and their relatives or friends. (16.11.1.1)

12. Prohibited Benefits (16.11.2.3) • An institutional employee or representative of the institution's athletics interests may not provide a student-athlete with extra benefits or services, including, but not limited to: • (a) A loan of money; • (b) A guarantee of bond; • (c) An automobile or the use of an automobile; • (d) Transportation (e.g., a ride home with a coach), except as permitted in 16.9.1-(e), even if the student-athlete reimburses the institution or the staff member for the appropriate amount of the gas or expense; or • (e)  Signing or cosigning a note with an outside agency to arrange a loan.

13. Additional Extra Benefit Examples • Impermissible extra benefits for Student- Athletes further include: • Providing use of a telephone, fax machine, copier, or computer. • Borrowing money for a snack. • Providing free food that is not incidental to participation or available to anyone.

14. Unethical Conduct (10.1) • Unethical conduct by a prospective or enrolled student-athlete or a current or former institutional staff member (e.g., coach, professor, tutor, teaching assistant, student manager, student trainer) may include, but is not limited to, the following:   • (a) Refusal to furnish information relevant to an investigation of a possible violation of an NCAA regulation when requested to do so by the NCAA or the individual's institution; • (b) Knowing involvement in arranging for fraudulent academic credit or false transcripts for a prospective or an enrolled student-athlete; • (c) Knowing involvement in offering or providing a prospective or an enrolled student-athlete an improper inducement or extra benefit or improper financial aid;   • (d) Knowingly furnishing the NCAA or the individual's institution false or misleading information concerning the individual's involvement in or knowledge of matters relevant to a possible violation of an NCAA regulation; • (e) Receipt of benefits by an institutional staff member for facilitating or arranging a meeting between a student-athlete and an agent, financial advisor or a representative of an agent or advisor (e.g., "runner");   • (f) Knowing involvement in providing a banned substance or impermissible supplement to student-athletes, or knowingly providing medications to student-athletes contrary to medical licensure, commonly accepted standards of care in sports medicine practice, or state and federal law; • (g) Failure to provide complete and accurate information to the NCAA or institution's admissions office regarding an individual's academic record (e.g., schools attended, completion of coursework, grades and test scores);  • (h) Fraudulence or misconduct in connection with entrance or placement examinations; • (i) Engaging in any athletics competition under an assumed name or with intent to otherwise deceive; or  • (j) Failure to provide complete and accurate information to the NCAA, the Initial-Eligibility Clearinghouse or the institution's athletics department regarding an individual's amateur status.

15. QUESTIONS???