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New Employee Orientation

New Employee Orientation. Welcome to SSCC!. As President of Shelton State Community College, I want to welcome you to the SSCC family. Mark. A. Heinrich, Ph.D., President. The Alabama Community College System (ACCS).

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New Employee Orientation

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  1. New Employee Orientation

  2. Welcome to SSCC! As President of Shelton State Community College, I want to welcome you to the SSCC family. Mark. A. Heinrich, Ph.D., President

  3. The Alabama Community College System (ACCS) • Shelton State Community College is part of the Alabama Community College System which consists of 22 comprehensive community colleges, four technical colleges, Athens State University; and extensive workforce development initiatives including the Alabama Industrial Development Training Institute and the Alabama Technology Network. • The System’s mission, established by the State Board of Education, is to provide accessible, quality educational opportunities, to promote economic growth, and to enhance the quality of life for the people of Alabama.

  4. SSCC Mission Statement Shelton State Community College is a public, open-admission, comprehensive, community college whose primary mission is to provide accessible postsecondary education, training, and community educational opportunities. Shelton State Community College is accredited by the Commission of Colleges of the Southern Association of College and Schools.

  5. SSCC Institutional Values Excellence Accountability Quality Integrity Transparency Affordability

  6. SSCC Campuses Martin Campus 9500 Old Greensboro Road C.A. Fredd Campus 3401 Martin Luther King Jr. Blvd.

  7. History of Shelton State • MARTIN CAMPUS Shelton State Community College is part of a state system of public colleges. This system originated in the Alabama Trade School and Junior College Authority Act enacted by the state legislature in May 1963. The governing board for the institutions within this system is the Alabama State Board of Education (ASBE) and the Chancellor, Alabama College System, Department of Postsecondary Education, is the chief executive officer of the system. Shelton State Community College was established by resolution of the ASBE on January 1, 1979. That resolution combined two existing institutions: Shelton State Technical College, established in 1952, and the Tuscaloosa branch campus of Brewer State Junior College, an institution whose main campus was located in Fayette, Alabama. The Tuscaloosa branch campus of Brewer State had been in operation since 1972. • C. A. FREDD CAMPUSIn 1994, Shelton State Community College consolidated with C. A. Fredd State Technical College, another public two year college located in Tuscaloosa. The new institution created by the consolidation retained the name of Shelton State Community College, and the president of Shelton State was named president of the consolidated institution. The institution now called Shelton State Community College, C. A. Fredd Campus, was created by the state legislature in 1963 as Tuscaloosa State Trade School. In 1974, the institution became Tuscaloosa State Technical College and was authorized by the ASBE to grant the associate degree. In 1976, the college name was changed to C. A. Fredd State Technical College to honor the first president of the institution. C. A. Fredd State Technical College was recognized as one of the nation’s Historically Black Colleges and Universities. The C. A. Fredd Campus of Shelton State Community College maintains that identity and continues the specific HBCU mission of promoting educational access and opportunity for all students in a culturally diverse community.

  8. History of Shelton State • THE ALABAMA STATE FIRE COLLEGEThe Alabama Fire College and Personnel Standards Commission/Shelton State Community College is responsible for training the thousands of paid and volunteer fire fighters, industrial fire protection personnel, rescue squad members, and emergency medical personnel throughout the state of Alabama as mandated in The Code of Alabama, 1975, 36 32 1 through 36 32 12, which also requires certification for paid fire fighters as a condition of employment. The Alabama State Fire College was created by Act Number 373, Regular Session, 1955 of the Alabama Legislature. However, a program of fire department/public safety training and education had been in existence since 1935 under the administration of the Trade and Industrial Education Department, Division of Vocational Education, State Department of Education. In 1975, the Alabama Legislature passed the Alabama Fire Fighters Personnel Standards and Education Act. This much needed legislation served as the catalyst requiring formal fire fighting education and certification within the first twelve months of being employed by a paid fire department. In April 1981, The Alabama State Board of Education placed the Alabama State Fire College with Shelton State Community College for administrative and fiscal agent purposes. In May 1988, through Act 88 663, the Alabama Legislature merged the Alabama Fire Fighters Personnel Standards and Education Commission and the Alabama Fire College. • ALABAMA COMMUNITY COLLEGE OF THE FINE ARTSIn 1997, in recognition of its contributions to and potential in the music, dance, and theatre, the Alabama Legislature, by joint resolution, designated Shelton State Community College as the Alabama Junior College of the Fine Arts.

  9. Shelton 2020: Realizing Our Vision • 1.0 Enriching Student Learning and Development • SSCC will develop and sustain excellence in instructional programs and support. • SSCC will expand eLearning and other innovative delivery methods for instruction. • SSCC will achieve and maintain student retention, transfer, and graduation rates comparable to national benchmarks. • SSCC will enhance the student life experience through excellence in programs, services, and facilities. • 2.0 Empowering Faculty and Staff • SSCC will build a team of diverse, student-centered faculty and staff with the best qualifications and experience in all positions. • SSCC will maximize opportunities for faculty and staff development. • SSCC will be inclusive and open in all deliberations and communications regarding its policies, procedures, and performance expectations. • SSCC will encourage faculty and staff to pursue innovative strategies that enhance student learning and services. • 3.0 Expanding Our Impact Areas • SSCC will assess and respond to community needs and opportunities and seek to expand partnerships consistent with its mission. • SSCC will enhance its accessibility and services to underrepresented populations. • SSCC will enhance its distinction as Alabama’s Community College of the Fine Arts. • SSCC will be an essential component for postsecondary education and career/workforce preparation for the region. • SSCC will strengthen partnerships with educational entities within Alabama. • 4.0 Ensuring Our Future • SSCC will pursue strategies to increase enrollment to 12,000 by 2020. • SSCC will develop and implement an integrated marketing plan to increase public awareness. • SSCC will increase alternative sources of revenue for the operating budget through alternative sources. • SSCC will pursue a global focus in education and service. • SSCC will adopt national best practices to provide a campus environment that is safe, sustainable, and secure. • SSCC will develop a comprehensive long-range plan to utilize technology.

  10. SSCC Quick Facts • Degrees Offered: • Associate in Arts (AA) • Associate in Applied Science (AAS) • Associate in Science (AS) Certificate • Short Certificate (<26 hours) • Tuition: • $109 per credit hour for residents & in-state • $199 per credit hour for non-resident or out-of-state • Full-Time Faculty • Tenured: 74 • Tenure Track: 8 • Full-Time Support Staff: 156 • Total Adjunct Instructors: 160 • Total Number of SSCC Graduates (since 1979): 9,118** *Source: The Shelton State Community College Fact Book 2009-2010. **Records prior to 1979 were not computerized

  11. SSCC Student Profile • Full-time Students • Spring 2010: 3930 • Gender of Students • Female: 53% • Male: 47% • Ethnicity of Students • African American: 30.8% • American Indian: 0.3% • Asian: 0.7% • Caucasian: 63.5% • Hispanic: 0.9% • Average Student Age: 24 years • 65% between ages of 18 and 22 • Largest group by age: 19 (19%) *Source: The Shelton State Community College Fact Book 2009-2010.

  12. What’s Unique at SSCC? • The College’s C. A. Fredd Campus is a designated Historically Black College and University (HBCU) campus. • SSCC offers specialized training, annually, to over 20,000 Firefighters and Emergency Medical Service Personnel through the Alabama Fire College. • The Center for Workforce Development, is the top ranked workforce training center in the state. Alabama Ranks #1 out of 50 states in workforce training*. • Alabama Quality Award Winner *Sources: Southern Business and Development Magazine rated Alabama “State of the Year” in 2003 and 2004. Site Selection Magazine rated Alabama’s industrial recruitment agency (ADO Office) as tops in the nation in 2004. Expansion Magazine has rated Alabama #1 in “industrial workforce training programs,” in 2005.

  13. What else is unique at SSCC? • Designated as the Alabama Community College of the Fine Arts • Home of The Alabama State and Screen Hall of Fame • Home to The Center for Training for Existing Business and Industry (TEBI) with a focus on developing community and corporate partnerships • Home of The SOAR Institute, a comprehensive approach to working with academically under-prepared students • Home to the winner of Alabama’s 2010 Statewide Faculty of the Year Award • SSCC fields varsity athletic teams in baseball, fast-pitch softball, men’s and women’s basketball and is home to the national junior college cheerleading champions four years running • Home of Alabama’s first-ever professional boxing match

  14. Want to Know More?www.sheltonstate.edu Visit the SSCC website for information about: • Admissions • Registration • Financial Aid • Semester Course Schedules • Programs/Division Information • Phone/Email Directory • Faculty & Staff Resources (email, self serve forms, etc.) • Policies & Procedures Manual • Library • Athletics • Special Events

  15. Computer, Internet Usage & Email Policy The Alabama Research and Education Network (AREN), the College’s computers and networks, and the Internet are available for use at the discretion of Shelton State Community College, by all faculty, staff, and students affiliated with the College. Users of Shelton State Community College’s computing facilities are responsible for using them in an ethical, legal, efficient and effective manner consistent with the mission of the College and its policies governing such usage. The purpose of providing access to the computers and the Internet is to extend the primary functions of Shelton State Community College, i.e. instruction, community service, and the accompanying administrative support functions. The College provides e-mail services to all faculty and staff. The acceptable use of the e-mail system is consistent with the mission of the College. The College reserves the right, if circumstances warrant, to access, inspect, and disclose the contents of messages created, sent, or received using the e-mail system. It is the responsibility of all e-mail account holders to manage the use, message content, and size of their mailboxes. Please refer to the Institutional Policy Index policy numbers 210.14, 210.17 and 210.18 for the complete computer, internet usage and e-mail policy.

  16. Accessing the Policies & Procedures Manual • College policies and forms may be found online Policies and Procedures Manualat www.intranet.sheltonstate.eduor by following the Faculty/Staff link from the SSCC website home page. • Hard copies of the manual are available for review in the following locations: • President’s Office • Human Resources Office • Student Services • SSCC Library (both campuses) • The Learning Center (both campuses) • Please sign the Policies and Procedures Manual Acknowledgment Form before proceeding to the next slide. Thank you.

  17. Employment

  18. Employment • It is the policy of the Alabama State Board of Education and Shelton State Community College, a postsecondary institution under its control, that no person shall, on the grounds of race, color, disability, sex, religion, creed, national origin, or age, be excluded from participation in, be denied the benefit of, or be subjected to discrimination under any program, activity or employment. • Shelton State Community College abides by the established requiring and hiring procedures as set forth in the ACCS’s Uniform Guidelines for Recruitment and Hiring. • Shelton State Community College is an equal opportunity employer and complies with the Americans with Disabilities Act (ADA). All materials related to compliance with the ADA are maintained by the College coordinators. Disclosure of a disability is voluntary; however, to initiate a request for services, the ADA Accommodation Request Form must be submitted as follows: • Tommy Taylor, Student Services (205) 391.2217 • Concetta Odongo, Human Resources (205) 391.2394

  19. Employment • Available positions may be filled by external and/or internal searches, lateral transfer or temporary appointments. • To assist in recruiting qualified applicants, position announcements are posted on College bulletin boards, and posted on the ACCS & SSCC websites. • Some positions are advertised in local and regional newspapers. • The President invites various Faculty and/or Staff members to serve on selection committees to assist with the hiring process. • All hiring decisions, work assignments and schedules require the College President’s approval.

  20. Criminal Background Checks • State Board Policy 623.01 requires criminal background checks for all employees. • Employees must submit background check consent forms prior to employment. • Employees must pay for the background check. Current base cost is $15 and additional fees may apply. • After employment at the College, employees with an arrest or conviction must immediately notify the President and/or the Office of Human Resources.

  21. Salary Schedules & Payroll • State Salary Schedules All employees within the Alabama Community College System (ACCS) including SSCC, adhere to the personnel salary schedules set forth by the Alabama State Board of Education as determined by their position, rank, classification and step determination. • All employees are paid via direct deposit on the last working day of each month. • Full time faculty may elect to distribute their nine (9) month contract remuneration over nine (9) months or over twelve (12) months.

  22. Employment Contracts • Full-time faculty receive an annual contract which applies to the nine month period of fall and spring semesters. • Summer employment for faculty is contingent upon courses scheduled and student enrollment. • New non-instructional employees receive a letter of appointment when hired. Should their employment continue, they will receive a letter of re-appointment effective September 1 through August 31 for each year during the three year probationary period. • Adjunct and overload contracts are distributed on a semester-by-semester basis following the Drop/Add period.

  23. Faculty Work Schedule • Full-time instructors, counselors, and librarians employed on a nine-month contract will work 175 days and 229 days on a twelve-month contract. • Faculty employed for the summer will work 54 days. • Faculty are required to work a minimum of 35 hours per week, excluding lunch period. • Each semester weekly work schedules must comply with guidelines set forth by the President and State Board of Education and must be submitted for approval by the appropriate Dean.

  24. Non-Instructional Employees Work Schedule • Full-time non-instructional employees work the 245 days that the College is officially open (245 work days + 15 holidays = 260 contract days). • Full-time staff are required to work a minimum of 40 hours per week, excluding the lunch period. • The College officially closes at noon on Fridays. • Each semester weekly work schedules must comply with set guidelines and must be submitted for approval by the appropriate Dean/Director. • Work schedules are subject to modification within certain areas & departments as special circumstances warrant.

  25. Time and Attendance • To maintain a productive work environment, SSCC expects employees to be reliable and punctual in reporting for scheduled work. Absenteeism and tardiness result in a burden on other employees and on the College’s overall operations. • Employees are also expected to accurately report and record their absences in a timely manner to their supervisor or designee prior to the communicated monthly payroll deadline. • Failure to report absences accurately and in a timely manner may result in disciplinary action up to and including termination as well as in a delay in payment processing.

  26. Benefits

  27. Employee Tuition Waiver Program Applies to all regular full-time or Salary Schedule H35 employees. Includes dependents/spouse • After 1 year employment = 1/3 tuition waived • 2 years employment = 2/3 tuition waived • 3 years employment = full tuition waived Any two-year college in Alabama and Athens State University.

  28. Holidays The College observes the following official holidays and is closed for each of these days: • New Year’s Day • Martin Luther King Birthday • Memorial Day • Independence Day • Labor Day • Veterans Day • Thanksgiving Day • Day after Thanksgiving Day • Christmas Eve • Christmas Day • Five additional days designated by the President (see College calendar) Employees must be in pay status on both the work day before and after the holiday to receive holiday pay. Employees on an unpaid leave of absence are not eligible to receive holiday pay for holidays that occur during the unpaid leave of absence.

  29. PEEHIP(Public Education Employees’ Health Insurance Plan) New employees may enroll in PEEHIP on the first day of employment, the first day of the month following initial employment, or during the annual open enrollment. The following monthly premiums are effective October 1 – September 30. These premium rates do not include the $27.00 monthly tobacco surcharge. PEEHIP Monthly Out-of-Pocket Cost Single Coverage $15.00 Family Coverage $177.00 PEEHIP P.O. Box 302150 Montgomery, AL 36130-2150 334.517.7000 or 877.517.0020 www.rsa-al.gov Optional Coverages Plan Year The following monthly premiums are effective October 1 – September 30. These premium rates do not include the $27.00 monthly tobacco surcharge. Optional Coverages: Cancer $38.00/month Individual or Family Coverage Indemnity $38.00/month Individual of Family Coverage Dental $38.00/month Individual $45.00/month Family Coverage Vision $38.00/month Individual or Family Coverage

  30. TRSTeachers’ Retirement System Participation in the TRS is mandatory for every full-time employee of Shelton State Community College. The regular members’ contribution rate is five percent of earnable compensation. Certified Police Officers’ contribution rate is six percent of earnable compensation. The College matches 12.51%. TRS provides the employee with a specific benefit at retirement by calculating the retirement benefit based on a formula. Benefits are payable monthly for the lifetime of the member, possibly continuing for the lifetime of his or her beneficiary. Teacher’s Retirement System P.O. Box 302150 Montgomery, Alabama 36130-2150 334.517.7000 or 877.517.0020 www.rsa-al.gov

  31. RSA-1(Deferred Compensation Plan) • The RSA-1 Deferred Compensation Plan is offered to Retirement Systems of Alabama members. • Members may contribute pre-tax dollars lowering taxable income and reducing the amount of taxes paid. • The plan is available through payroll deduction. • There is no minimum amount to contribute each month and contribution amounts may increase, decrease or stop with any payroll cycle. • Members can enroll at any time. • Information is available on the web at www.rsa-al.gov or by calling 877.517.0020.

  32. Leave Policies • Full-time employees are eligible to earn leave. • Permanent part-time support employees on Salary Schedule H are eligible to earn leave on a prorated basis. • A leave request form is to be completed and approved in advance for planned leave. • For unanticipated absences, the leave request form must be completed immediately upon return to work.

  33. Types of Leave • Paid Leave • Administrative Leave • Annual Leave • Court Attendance • Emergency Leave • Military Leave • Personal Leave • Professional Leave (short term) • Sick Leave • Unpaid Leave • Emergency Leave of Absence* (up to one year) • Family Medical Leave (FMLA) • Maternity Leave • Personal Leave of Absence* (up to one year) • Professional Leave of Absence* (up to one year) * The approval of the President is required for any leave of absence and some require Chancellor approval.

  34. Annual Leave (Paid) • Annual leave is earned by non-instructional employees only. • Instructors, counselors, and librarians do not earn annual leave. • The number of days of annual leave earned per month is based on a range of years of full-time experience. Years of ExperienceAnnual Leave Earned 0-4 1.00 day per month 5-9 1.25 days per month 10-14 1.50 days per month 15-19 1.75 days per month 20-above 2.00 days per month • A maximum of 60 days may be accrued and carried forward to next leave year. • Annual leave days exceeding 60 during a year are forfeited if not used. • To see employee data including total annual leave accrued, employees can access the self-serve feature of the intranet at www.intranet.sheltonstate.edu under the Human Resources and Payroll tab.

  35. Sick Leave (Paid) • All regularly employed College personnel on Salary Schedules A, B, C, E, and H shall earn one day of sick leave per month of employment. • All full-time College personnel employed on Salary Schedule D shall earn one day of sick leave per month of employment (maximum of nine days during the academic year which is fall and spring semesters and up to a maximum of three days for full-time employment during the summer term). • Any unused balance of sick leave accumulated at the end of the leave year will be carried forward to the next year. • Employees must work one-half of the working days in a month in order to accrue sick leave.

  36. Sick Leave Bank (SLB) (Paid) • The Sick Leave Bank is designed to allow participating members to borrow sick leave days after their accumulated sick leave days have been exhausted. • Requirements: • Employees submit a SLB membership application • Employee deposits 5 sick leave days into his/her SLB account • New employees are eligible to use the sick leave bank as soon as 5 days are accrued • All sick leave must be used prior to borrowing from the SLB • Up to 15 days may be borrowed from the SLB • Borrowed days must be repaid to the SLB as earned (monthly)

  37. Catastrophic Sick Leave (Paid)for Sick Leave Bank Members • Eligibility for Sick Leave Bank Members: • Employee must be a member of the Sick Leave Bank • Employees must have exhausted all earned leave (sick, annual, and personal) • Employee must have borrowed 15 days from the SLB • Request must be approved by the SLB Chairperson • Availability of catastrophic sick leave is dependent upon the number of days donated from SLB members • Donations must be at employee’s request • Days donated are not repaid

  38. Personal Leave (Paid) • Salary Schedule D full-time faculty are granted five days of personal leave per leave year. • Salary Schedule A, B, C, E, and H employees are granted two days of personal leave per leave year. • Personal leave is not cumulative. Unused personal leave is converted to sick leave at the end of the leave year.

  39. Family Medical Leave Act (Unpaid) • The FMLA of 1993 requires covered employers to provide up to twelve (12) weeks of unpaid, job-protected leave per year to eligible employees due to the birth or adoption of a child, the employee’s own serious health condition, or because the employee is needed to care for a parent, child, or spouse with a serious health condition. • Health benefits must be maintained during the leave at the same level of employer and employee contribution as prior to the leave. • FMLA leave is used after all accrued leave is exhausted. • Sick leave accrued during the twelve-week FMLA leave period must be used as part of the twelve-week FMLA period.

  40. FMLA Eligibility (Unpaid) • Employed at least 12 months • Worked at least 1,250 hours during the 12 months prior to the start of the FMLA leave (Example: 25 hours per week for 52 weeks = 130 hours – would qualify) • Employee must submit a written request within the FMLA guidelines to the President • Documentation/medical provider certification required.

  41. On-the-Job Injury • Job related injuries should be reported within 24 hours to the appropriate Dean/Director or President’s Office. • An accident/injury report form may be obtained from Campus Security or the Office of Human Resources. • Colleges within the Alabama Community College System (ACCS) are self-insured and do not carry Workers’ Compensation Insurance. • Medical claims should be filed with the primary health care provider. The Alabama Board of Adjustment will review and consider reimbursement of filed medical claims unpaid by insurance with the appropriate documentation.

  42. Employment Policies Overview

  43. Equal Employment Opportunity (EEO/AA) • Shelton State Community College is committed to equal opportunity in employment and education and does not discriminate on the basis of race, color, religion, sex, age, covered disability, national origin, citizenship, veteran status, or any other protected status recognized by federal or state law. • Any applicant or employee who believes that a violation of the College’s policy or any applicable law relating to accommodating a person with a disability or protected class has occurred, should immediately contact the Office of Human Resources at 205.391.2272 and/or the appropriate Dean or Director. • All complaints are promptly investigated and all involved individuals are expected to cooperate. The information obtained in the course of an investigation is held in confidence and is only disclosed to individuals who have an official need for the information.

  44. Nondiscrimination Statement • It is the policy of Shelton State Community College that “no person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any educational program or activity receiving Federal financial assistance.” • In addition, the College is in compliance with Section 504 of the Rehabilitation Act of 1973, which prohibits discrimination on the basis of disability in the recruitment and employment of faculty and staff, or the operation of any of its programs and activities, as specified by Federal Law and Regulations.

  45. Sexual Harassment Policy • No employee or student of Shelton State Community College shall be subjected to sexual harassment. The College is committed to a working and educational environment, which recognizes the dignity and worth of every employee and student. Sexual harassment will not be condoned and should be reported to the Dean of Students, Director of Human Resources and/or the President immediately. Sexual harassment is defined in the Alabama State Board of Education Policy 601.04. • All full-time and regular part-time employees are required to complete sexual harassment training annually.

  46. Harassment • It is the policy of Shelton State Community College that employees and students are provided both employment and educational environments free of harassment or discrimination related to an individual’s race, color, gender, religion, national origin, age, or disability. Such harassment or discrimination is a violation of State Board of Education policy. Any practice or behavior that constitutes harassment or discrimination will not be tolerated on any campus or site, or in any division, or department by any employee, student, agent, or non-employee on College property while engaged in any institutionally sponsored activities. • Employees and students of SSCC will strive to promote an environment that fosters personal integrity where the worth and dignity of each human being realized, where democratic principles are promoted, and where efforts are made to assist colleagues and students in realizing their full potential as worthy and effective members of society. Administrators, professional staff, faculty and support staff shall adhere to the highest ethical standards to ensure a professionally functioning institution and to guarantee equal educational opportunities for all students. • Any employee or student who becomes aware of any such harassment shall report the incident(s) to the appropriate College official (e.g. the Dean of Students and/or Director of Human Resources).

  47. Drug-Free Workplace Policy Unlawful manufacture, distribution, possession, or use of a controlled substance by any employee of Shelton State Community College while at work for the College, whether or the premises of the College or at any other site where the employee is carrying out assigned duties is prohibited.

  48. Ethics Compliance • The use of official position and influence to further personal gain or that of families or associates is unacceptable behavior. • State Board Policy 615.01 requires all employees to complete ethics training and to have a certificate of completion on file in the Office of Human Resources.

  49. Probationary Period All regular full-time and part-time employees are hired on a probationary status for a period of three (3) years from the date of his or her initial employment and serve “at will”. • The 36-month period is cumulative, not continuous • The 9-month faculty contract is considered to be an annual term of employment (12 months) for tenure purposes • The probationary period applies to all regular employees who work 20 hours or more per week

  50. Tenure • Upon completion of thirty-six (36) months of full-time employment, an employee qualifies for tenure. • Tenure is not transferrable between institutions or agencies within ACCS or from institutions or agencies outside ACCS. • The employment of a tenured employee will not be terminated except for failure to perform his or her duties in a satisfactory manner, incompetence, neglect of duty, insubordination, immorality, justifiable decrease of jobs in the institution, or other just causes in accordance with the Fair Dismissal Act (State Board Policy #619.01).

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