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IPM PIPE Training May 14 th , 2007. PIPE DATA ENTRY: How to enter data into PIPE for new data entry users (observers) Julie Golod IPM PIPE- Penn State University. Focus of This Module. PIPE Data Entry for New Users Topics that will be Covered The two step data entry process

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ipm pipe training may 14 th 2007
IPM PIPE Training May 14th, 2007


How to enter data into PIPE for new data entry users


Julie Golod

IPM PIPE- Penn State University

focus of this module
Focus of This Module

PIPE Data Entry for New Users

Topics that will be Covered

  • The two step data entry process
  • Using On-line and Excel forms
  • Soybean Rust, Soybean Aphid, Viruses, Other Diseases, and Other Insects Data Forms
  • Copy Locations Tool – Copying Location from 2006 for Use in 2007
  • Checking Uploaded Data
data entry steps
Data Entry Steps

There are two distinct parts to data entry

  • First, recording site information in the setup form; including assigning the site a unique location name, providing location and host information,
  • Then, uploading observational data for that location
location setup fields
LocationSetup Fields
  • Location Type: The type of location
  • Required
  • Acceptable values:
    • Sentinel - any site that is monitored on a regular basis, according with the sentinel protocol specific to the host and/or organism being monitored and to the region.  A sentinel site can be planted early, or not; can have multiple or single maturity groups or hosts; can be planted specifically for the sentinel network or be located in a research or commercial field.
    • Single Observation - can represent any type of location: production field (commercial), research station, etc, and is monitored only once, or the expectation is that the site will be monitored once.
    • Repeated Observation - can be any location where the monitoring is expected to occur on a some type of a regular basis, be it weekly, bi-weekly or monthly.
Location Setup Fields
  • Location Setting: Clarifies the location type and indicates the host and/or setting location.
  • Required
  • Acceptable Values
    • Commercial - a grower/production field
    • Research - research or experimental station
    • Kudzu/wild legumes - a location with kudzu or another non-planted legume species as the host
    • Stand alone (sentinel only) - a site planted especially for the sentinel network
    • Volunteer legumes- Legumes that are not planted, but may have been planted at some earlier point in time.
    • Other/unknown - when the location of the site does not fit into any of the other location setting or is unknown. However, the host must be known
    • Ad-Hoc (aphid only) - This is a site that is sampled weekly during the season, at least .5 acres in size, and aphid severity values are always established via count and not an estimate. This is a also a site where only aphid monitoring is occurring (not disease or virus )
Location Setup Fields
  • Location Name: A unique name assigned to each location; and if more than one cultivar/host/planting date is present at that location, each one gets a unique name
  • Required
  • Acceptable Values- alpha numeric w/no spaces
location naming protocol
Location Naming Protocol

Sentinel site: STNAME”ST”NN_CC

Any other: STNAMENN_CC

  • ST = state postal code (2 letter abbrev)
  • NAME= County (preferred), but nearest city or another convenient name is also acceptable. Maximum number of characters is 10, no spaces.
  • **If it is a sentinel site include the following letters “ST” after name
  • NN = counter separating one location from another with the same state and name. (sequence starts over at 01 for new state/name). Maximum number of characters is 2.
  • _ = underscore, a separation between the counters; not needed if the second counter is not used
  • CC = an alpha counter (sequence starts at “a”) or name of the cultivar/host when more than one of the following is present at a site: cultivar, host, or planting date. Maximum number of characters is 8 and no spaces are permitted. This counter can be ignored if the site has only one host/cultivar/or planting date.
  • The location names are case-insensitive.
how to assign a location name
How to assign a location name
  • ST = MI
  • NAME= Kalamazoo
  • ** “ST”= ST
  • NN = 01
  • _ = _
  • CC = a

Location names are case-insensitive

Complete site name = MIKalamazooST01_a

location setup fields1
Location Setup Fields
  • Country - Required
  • State/Province- Required
  • County – Required; County where the site is located
  • Main Contact Name – Optional; person to contact if there is a question about the site
  • City - Optional
  • Address 1- Optional; can be any type of address: actual physical address, intersection, location in relation to a physical landmark
  • Address 2 - Optional
location setup fields2
Location Setup Fields
  • Latitude and Longitude : the coordinate data that identifies the physical location of the site
  • Optional
  • Acceptable values: decimal degrees.
    • Latitude ranges from -90 to 90 degrees with the southern hemisphere being negative.
    • Longitude ranges from -180 to 180 with the western hemisphere being negative
location setup fields3
Location Setup Fields
  • Approximate Plot Size – Optional. Size of the site
    • Units – Conditional. Required if the size is provided. Units for reporting the size of the site. Values: acres, hectares, sq.feet, sg.meters
  • Irrigated-Optional.Is the site irrigated. (yes/no)
  • Buckthorn Near- Optional. Specific to aphid monitoring. (yes/no)
  • Soil Type – Optional.A text field to indicate soil type
  • Funding Source - Optional; The entity that provided the funds for establishment and monitoring of the sentinel site. Only applicable for sentinel locations. Acceptable Values:NCSRP, USDA, State Soybean Boards, University, Other
Location Setup Fields
  • Removal/Destruction Date – Optional; If a site was destroyed (not harvested) for any reason, indicate the date that occurred.
    • accepted values (yyyymmdd)
  • Moved to a Different Site – Optional; If monitoring was moved to a nearby field for any reason .
    • Date – When the nearby site began to be monitored. accepted values: (yyyymmdd)
    • New Location Name - The location name given to the new site

accepted values: alpha numeric

location setup fields4
Location Setup Fields
  • Host Name – Required;The host observed/planted at that site. Only one allowed per location name.Acceptable values:selected from a pre-defined list.
  • Cultivar/Variety - Optional; This is a text field where the cultivar/variety can be indicated. Only one allowed per location name.
  • Maturity Group - Optional;This is a text field where the maturity can be indicated. Only one allowed per locationname
  • Planting Date - Optional; This is a field for providing the planting date, when applicable. Only one allowed per location name. Acceptable values(yyyymmdd)
  • Planting Density - Optional; A text field
  • Row Spacing - Optional;A text field
step 2 observation forms
Step 2. Observation Forms

Host/Site Information

Pest Information

observation host site fields
Observation Host/Site Fields
  • Observation Date – Required.The date observation was made. Acceptable values: (yyyymmdd)
  • Plant Height – Optional.Average height of the canopy in inches.
  • Canopy Closure – Optional. Canopy cover represented in 25 percent increments. Acceptable values: 0,25,50,75,100
  • Drought Stressed – Optional.A way to indicate if the site is drought stressed.Acceptable values: yes/no
observation host site fields1
Observation Host/Site Fields
  • Plant Stage – The average vegetative and reproductive( when applicable) growth stage of the host
  • Conditional. Required for planted legumes and soybeans.
    • Vegetative : Acceptable values are P,VC,VE,V1,V2,V(x), or V(x.x). Ranges, ex.V1-V2, are also acceptable.
    • Reproductive: Acceptable values are R1, R2, R(x), or R(x.x). Ranges, ex. R1-R2, are also acceptable.
observation host site fields2
Observation Host/Site Fields
  • Greening - Conditional. Required for over-wintering kudzu survey. Used to indicate the percent of kudzu that is exhibiting greening at the site. Can also be used to record greening for other hosts.Acceptable values numeric represented as percent .
  • Dieback - Conditional. Required for over-wintering kudzu survey. Used to indicate the percent of kudzu that has experience dieback due to cold weather. Can also be used to record dieback for other hosts, doesn’t have to be weather related.Acceptable values:numeric represented as percent .
observation pest fields
Observation Pest Fields
  • Presence - This field is used to record the status of the organism as determined by field scouting and/or lab confirmation.
  • Required (if the field is present on the data entry form)
  • Acceptable Values : yes, no, maybe, no longer found – which is specific to soybean rust.
observation pest fields1
Observation Pest Fields
  • Observation Unit - Conditional.This field captures the sample type.Acceptable values :plants, leaves, pods, stems.
  • Number of Units Examined – Conditional.The number of the units examined to make the status or count determination.Acceptable Values:numeric
  • Number of Positive Units – Conditional.The number of units that were tested or were observed to be positive for the organism in question.Acceptable values:numeric
observation pest fields2
Observation Pest Fields
  • Severity – Proportion (indicated in percent) of plant area that is affected based on a straight scale. Severity of soybean rust infection is to be assessed based on the visual severity scale provided by Dr. Monte Miles; available on the restricted site under menu option.
  • Optional. Only used for diseases.
  • Acceptable Values: numeric values in percent
observation pest fields3
Observation Pest Fields
  • Insects per Unit – Conditional.Only applicable for insect survey. The insect count averaged over the number of examined units.Acceptable Values: numeric.
  • Count/Estimate. Conditional.Only applicable for soybean aphid survey. A way to indicate if the insect “count” was based on an actual count or estimate.Acceptable values:count, estimate.
  • Severity Rating – Conditional.Only applicable for soybean aphid survey. When the “counts” are high, a user can select to use severity rating instead of indicating a count.
observation pest fields4
Observation Pest Fields
  • Confirmation Method – How was the presence or absence of the organism confirmed.
  • Conditional. Required in certain situations.
  • Acceptable values:This is a multi-select field and confirmation methods may differ by organism type. Values are selected from a pre-defined list.
observation pest fields5
Observation Pest Fields
  • Sample Submitted to NPDN Diag Lab – Optional. This field is used to indicate if a sample was submitted to the a NPDN lab for processing. Acceptable values: yes/no
  • Diagnostic Lab Sample ID – Optional. This field is only applicable if a sample was submitted to a NPDN lab for analysis. If you know the full NPDN unique identifier, which is comprised of lab id, sample id, diagnosis number, please provide all those values separate by a space in this field. If not, provide as much of that information as you have (for example, lab sample id). This is an optional field that will help us confirm that our linkage of the lab and scout portion of a records is correct.
observation pest fields6
Observation Pest Fields
  • Site Management – Optional. A way to document if a control measure was undertaken for the organism in question. AcceptableValues : chemical, mechanical, other, none . This is a multi field selection.
    • Control Type – The type of chemical or mechanical means used.Values:select from a pre-defined list
    • Control Name - Name of the control measure; such as the name of the chemical applied. Values: Text field
    • Percent of Site-percent of site to which the control measure was applied. Values: numeric represented in percent.
data entry methods
Data Entry Methods
  • On-Line Forms (Web based forms)
  • Excel Forms
  • PDA (will not be covered today)

You can enter data using any method that you prefer. You can enter setup data and observational data using different methods

Step 2. Observation On-line Form - Pest

Observation On-line Form - Other Diseases

Contact Information

If you have any follow up questions,

please contact me either via e-mail at [email protected] or at [email protected], or by phone at 814-441-6070