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Documenting the Systematic Planning Process in a Quality Assurance Project Plan (QAPP). Introduction. Presenters Attendees Logistics Please turn cell phones off Electronic communication devices off. Introduction. Workshop Attendee Materials: Abstract Contact Information Web Sites

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Presentation Transcript
introduction
Introduction
  • Presenters
  • Attendees
  • Logistics
    • Please turn cell phones off
    • Electronic communication devices off

SPP QAPP 05/11/06

introduction1
Introduction
  • Workshop Attendee Materials:
    • Abstract
    • Contact Information
    • Web Sites
    • Hardcopy of Slides
    • UFP-QAPP Manual Glossary
    • Example QAPP
    • OSWER Directive, OSWER Guidance, Under Secretary of Defense Memo
    • CD
      • UFP-QAPP Manual, Workbook, QA/QC Compendium
      • QAPP Review Checklists
      • Electronic UFP-QAPP Worksheets
      • Workshop Materials

SPP QAPP 05/11/06

objective
Objective
  • DESCRIBE how the Uniform Federal Policy (UFP) for Quality Assurance Project Plans (QAPPs) …
    • Documents the Systematic Planning Process (SPP)
    • Supports the collection of defensible environmental data
    • Defines content and Quality Assurance requirements for QAPPs
    • Provides worksheets for QAPP development
    • Facilitates QAPP review

SPP QAPP 05/11/06

topics presented
Topics Presented
  • Topic 1 –
    • Introduction
  • Topic 2 –
    • Systematic Planning Process
  • Topic 3 –
    • Quality Assurance Project Plans
  • Summary

SPP QAPP 05/11/06

show that the ufp qapp
Show that the UFP QAPP…
  • Improves data quality
  • Helps closeout sites faster and cheaper
  • Uses the team-based concept
  • Accommodates the graded approach
  • Assures defensible decisions
  • Encourages consistency and common understanding
  • Streamlines QAPP development and approval
  • Is a better way of doing business

SPP QAPP 05/11/06

historical overview
Historical Overview
  • Who
  • Why

SPP QAPP 05/11/06

uniform federal policy
Uniform Federal Policy
  • Intergovernmental Data Quality Task Force (IDQTF) (2000)
    • DOD, DOE, EPA
  • Environmental Quality Systems
    • ANSI/ASQ E4 (2004)

SPP QAPP 05/11/06

uniform federal policies
Uniform Federal Policies
  • Components:
    • Organizational Specification
      • Quality Systems (UFP-QS 2003)
      • Quality Management Plan (EPA QA/R-2 2001)
    • Project Specification
      • Systematic Planning Process (EPA QA/G-4 2006)
      • Dynamic work plan (ITRC Triad 2003)
      • QAPP (UFP-QAPP 2005)

SPP QAPP 05/11/06

ufp documents
UFP Documents
  • UFP-Quality System (UFP-QS)
    • A high level management document
    • If adopted by a Federal Agency, a Quality System is Required

Look documents based on ANSI/ASQ E-4!!

SPP QAPP 05/11/06

ufp documents1
UFP Documents
  • UFP-QAPP
    • A project level work document
    • A standardized content and preparation for reporting QAPPs
      • site specific or generic
    • EPA issued OSWER Directive 9272.0-17
      • 7 Jun 05
    • Office of the Under Secretary of Defense Memo of 11 Apr 06

SPP QAPP 05/11/06

new concepts
New Concepts

NOT AGAIN!

  • Emphasis on sampling design/sample collection
  • Screening data not just from field
  • Field data used in decision making
  • Definitive methods used in conjunction with screening methods
  • Data validation based on quality objectives not “functional guidelines”
  • Project quality objectives
  • Assessments to ensure work is done as planned

Many more ….. Stay tuned…..

SPP QAPP 05/11/06

systematic planning process spp
Systematic Planning Process (SPP)
  • Scientific method – logical, objective
  • Ensures
    • Management of all aspects of the project
    • Appropriate amount and type of data for decision
    • Data collected addresses special physical, environmental and chemical characteristics of the site

SPP QAPP 05/11/06

spp elements
SPP Elements
  • Team-based approach
  • Project goal, objectives, questions and issues
  • Project schedule, resources, milestones and applicable requirements
  • Data collection and analysis process matched to project objectives
  • Collection and analysis requirements
  • Process for generation, evaluation and assessment of collected data

SPP QAPP 05/11/06

new epa 7 step data quality objective dqo process
New EPA 7-Step Data Quality Objective (DQO) Process
  • State the problem
  • Identify the goals of the study
  • Identify information input
  • Define the boundaries of the study
  • Develop the analytic approach
  • Specify performance or acceptance criteria
  • Develop the plan for obtaining data

EPA QA/G-4 February 2006

SPP QAPP 05/11/06

slide16
QUIZ!
  • What is Systematic Planning?

SPP QAPP 05/11/06

slide17
QUIZ!
  • What is Systematic Planning?
    • Group effort to balance cost vs. amount of data needed to make decision
    • Understand how the data will be used
    • Ensure you get what you pay for by defining project needs in detail
    • Knowing what was not delivered and why

Better planning may add cost at the beginning of my project

SPP QAPP 05/11/06

epa triad
EPA Triad
  • Improve decision confidence and decrease time and cost through real time, adaptive project management
  • Conceptual site model (CSM) emphasis
  • Key tasks
    • Problem set-up
    • Uncertainty identification
      • e.g., matrix heterogeneity, project goals
    • Uncertainty management

SPP QAPP 05/11/06

quality assurance project plan qapp
Quality Assurance Project Plan (QAPP)
  • Integrates technical and quality control aspects of a project including …
    • planning, implementation, assessment, and corrective actions
  • Documents steps taken to ensure environmental data are …
    • of the correct type and quality required for a specific decision or use

SPP QAPP 05/11/06

qapp continued
QAPP (Continued)
  • Organized and systematic description of …
    • quality assurance (QA)
    • quality control (QC)
    • application to the collection and use of environmental data

SPP QAPP 05/11/06

qapp development process
QAPP Development Process
  • Assemble project team
  • Use SPP
  • Apply UFP-QAPP Manual
    • Complete appropriate QAPP Worksheets
  • EPA approval/concurrence with QAPP
    • Before data collection events begin
  • Implement QAPP
    • Assess QAPP implementation
    • Assess data usability
    • Review annually and update as needed and keep current

SPP QAPP 05/11/06

ufp qapp manual
UFP-QAPP Manual
  • Consistent implementation of:
    • ANSI/ASQ E-4, Section 6
    • EPA QA/R-5
    • EPA QA/G-5

SPP QAPP 05/11/06

ufp qapp documents
UFP-QAPP Documents
  • PART 1: UFP-QAPP Manual
    • Provide instructions and guidance on QAPP content and preparation
  • PART 2A: QAPPWorkbook
    • Use not mandatory
    • Facilitate ease of compiling information and review
  • PART 2B: QA/QC Compendium
    • Lists required QC activities for the CERCLA process
      • Minimum set of requirements
    • Other Programs (e.g. RCRA) can use the Compendium if agreed by all parties

SPP QAPP 05/11/06

ufp qapp documents1
UFP-QAPP Documents
  • To download documents:

http://www.epagov/fedfac/qualityassurance.htm

Compendium

Manual

Example QAPP

SPP QAPP 05/11/06

Workbook

overview of ufp qapp manual
Overview of UFP-QAPP Manual
  • Applicable to:
    • Investigation
    • Remediation activities
    • Final Clean-up and long term monitoring/stewardship activities
    • All environmental programs

SPP QAPP 05/11/06

slide26
QUIZ!
  • What is a QAPP?

SPP QAPP 05/11/06

slide27
QUIZ!
  • What is a QAPP?
    • A document required in National Contingency Plan (NCP)
    • A document defining the technical and quality aspects for any environmental data activity
    • A document that communicates project requirements for implementation

SPP QAPP 05/11/06

types of qapps
Types of QAPPs
  • Generic
    • One site, multiple activities
    • Multiple sites, one activity
    • Umbrella document
  • Project-specific
    • Limited time
    • Limited scope
    • Single activity

Cost effective

Adds efficiency

SPP QAPP 05/11/06

graded approach
Graded Approach
  • Intended use defines:
    • Degree of documentation
    • Level of effort
    • Detail required
  • UFP-QAPP examples
    • Text boxes

Cost effective

SPP QAPP 05/11/06

qapp requirements
QAPP Requirements

UFP-QAPP – Table 2

SPP QAPP 05/11/06

qapp crosswalk
QAPP Crosswalk

UFP-QAPP – Table 3

Required QAPP elements = EPA QA/R-5

SPP QAPP 05/11/06

qapp review
QAPP Review
  • Know your role
    • Internal reviewer
      • Organization developing QAPP
      • Before regulatory review
      • Outcome: Complete and accurate plan
    • External reviewer
      • Regulatory agency(s)
      • Outcome: Approval of plan

SPP QAPP 05/11/06

life cycle qapp
Life Cycle - QAPP
  • UFP-QAPP document
    • Environmental Problem
    • QAPP Development
    • QAPP Approval
    • QAPP Implementation
    • QAPP Archive

SPP QAPP 05/11/06

summary introduction
Summary - Introduction
  • Present basis for UFP-QAPP documents
  • Present overview of Uniform Federal Policy and supporting guidance for the SPP documentation in QAPP

SPP QAPP 05/11/06

does anyone have a question
Does anyone have a question?

Question !

Why does this help?

SPP QAPP 05/11/06

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