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Minutes of a meeting. What are minutes?. used to describe the discussions, decisions, and actions that occurred during a business meeting. See pages 13-15 of the 3.01 Document Examples PDF file. Example document:. Examples of use:.

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Presentation Transcript
what are minutes
What are minutes?

used to describe the discussions, decisions, and actions that occurred during a business meeting

examples of use
Examples of use:
  • Detailed minutes from a company meeting of stockholders including the pros and cons of each discussion point
  • The minutes of the State Board of Education
  • A meeting of the PTSA Grounds Committee to decide where to plant shrubs
components of minutes of a meeting
Components of minutes of a meeting
  • Heading
  • Call to Order
  • Approval of Minutes
  • Committee Reports
  • Old Business
  • New Business
  • Adjournment
  • Signature line
heading information
Heading information
  • Name of organization or committee
  • Type of meeting (example: Regular Board Meeting)
  • Date and time of meeting
  • Location of the meeting
components of minutes of a meeting cont d
Components of minutes of a meeting . . . CONT’D
  • Call to Order – formal declaration by the chairperson of the meeting that it has officially begun
  • Approval of Minutes – review of previous minutes by board members
  • Committee Reports – progress reports presented by sub-committee chairs
components of minutes of a meeting cont d1
Components of minutes of a meeting . . . Cont’d
  • Old Business – unresolved discussions from a previous meeting
  • New Business – new topics and issues
  • Adjournment – notation of who adjourned the meeting
  • Signature line for recording secretary
guidelines for keying
Guidelines for Keying
  • Center the heading information and key in initial caps and bold at the beginning of the document
  • The body of the minutes should contain a separate paragraph for each subject
  • Single space within paragraphs and double space between