TEST SECURITY • No copying of test booklet and other secure material. • Security is the district’s responsibility. • Inform all district and school personnel of test security procedures prior to test administrations.
Security Plan (Anticipate Problems) • Online Training for Test Administrators • Storage of Secure Materials • Delivery Problems • Missing Test Booklets • Chain of Command • A Sick Child or Disruptive Students • Fire/Fire Drill Procedures • Inclement Weather
TRAINING STAFF • On-line training required for ALL Staff Involved in the Test Administration • Special Testing:See procedures in Test Administration Manual for test accommodations for ELLs with disabilities • Responsibilities of School Coordinator and Examiners • ONLY Examiners May Handle Secure Test Materials • Examiners MUST be ALERT at ALLTimes
SECURITY FORMS • District Receipt Form • 2005-2006 District Packing List • 2005-2006 Documentation of Materials Not Returned Form • 2005 – 2006 School Packing List
THE KEY TO YOUR SHIPMENT • DISTRICT BOX (Labeled Box #1) • BOX ONE CONTAINS KEY MATERIALS: • District 2005 – 2006 Packing List plus a copy of each school’s 2005 – 2006 Packing List • Your state’s schedule • District/School Test Administration Manual • Test Administration Scripts (for each grade/tier cluster) • Overage of Listening, Reading and Writing test booklets for each grade/tier ordered for the district • Return Instructions and labels
SCHOOL BOXES SCHOOL BOXES CONTAIN THESE KEY MATERIALS: • SCHOOL 2005 – 2006 PACKING LISTS • GRADE/TIER HEADER SHEETS • 2005-2006 DOCUMENTATION OF MATERIALS NOT RETURNED FORM • DISTRICT AND SCHOOL TEST ADMINISTRATION MANUAL • TEST ADMINISTRATION SCRIPTS (ONE FOR EVERY 15 STUDENTS AT EACH GRADE/TIER TESTED) • SPEAKING TESTS FOR EACH GRADE GROUPING (1 FOR EVERY 15 STUDENTS AT EACH GRADE GROUP) • LISTENING, READING, AND WRITING BOOKLETS FOR EACH GRADE/TIER TESTED
WHAT DO I DO ONCE MY BOXES ARRIVE? • Locate District Box One and find the district and school packing lists. • Check to be sure you have received all materials the packing lists indicate you have been sent: • Contact the vendor to inform them that you did not receive all the materials either by email at firstname.lastname@example.org or by fax at 217-398-5798. • Attach a copy of the email or fax to the 2005 – 2006 Documentations of Materials not returned form. • Check that you have received a sufficient amount of material. If not, you may request additional materials via the Additional Materials Order form. Fax the form to MetriTech, Inc. at 217-398-5798. • Divide material into packages for each school. • Create sign-in and sign-out forms for test materials. A sample is posted on our the Bilingual web site. You will need this to answer any security questions.
School Security Checklist School Security Checklist ACCESS for ELLs™ Check List Spring 2006 District: School: DIRECTIONS: The School Test Coordinator must make sure that the test administrator has signed the Agreement to Maintain Confidentiality before issuing secure test materials. The test administrator must date and sign this form when secure test materials are issued. The School Test Coordinator must sign this form when secure test materials are returned. NOTE: The School Test Coordinator should keep one copy of all completed forms and return the original to the District Test Coordinator with the secure test materials.
District Security Checklist (1) DIRECTIONS: The District Test Coordinator must be sure that the School Test Coordinator has signed the Agreement to Maintain Confidentiality before issuing secure test materials. The School Test Coordinator must sign the District Security Checklist form when secure test materials are issued. The School Test Coordinator’s signature confirms that he/she has received the materials listed below and that he/she will require test administrators to sign the school security checklist and the Agreement to Maintain Confidentiality before issuing secure test materials. School Test Coordinator Signature: ___________________ Date: ___________________________________________ NOTE:The District Test Coordinator should keep a copy of all signed forms, including the agreements to maintain security, the District Security checklist, and the School Security checklist. The School Test Coordinator should keep one copy of all completed forms and return the original to the District Test Coordinator with the secure test materials.