Quarterly Research Administration Meeting

1. Quarterly Research Administration Meeting April 3, 2019

2. Spring QRAM 2019 Agenda • General Announcements • Research Administrators United Kick-Off • What are sIRBs? • C&G Accounting Updates • Research Development • Fundopps Website • Launch of State of California Guidance Webpage • EH&S Overview - Field and Dive Safety • ERA Updates and Tips

3. Spring QRAM 2019 QRAM • Q = “quarterly” • More topics • Covering more areas of Research Administration • What do you want to hear about? • Email us at era@research.uci.edu

4. Spring QRAM 2019 Research Support Fair • Tuesday, April 9 • 12:45-2:30 • Gross Hall, 4th Floor, Thorp Conference Center • Target audience: UCI faculty, staff, etc. involved in research • Highlights: • Q&A Session with OR Senior Leadership • Opportunities to meet with representatives from the many resources available at UCI related to research • Win raffle prizes – like lunch with leadership!

5. Spring QRAM 2019 Research Support Fair

6. Spring QRAM 2019 Staffing Updates • Electronic Research Administration • Sponsored Projects Administration

7. Spring QRAM 2019 Agenda • General Announcements • Research Administrators United Kick-Off • What are sIRBs? • C&G Accounting Updates • Research Development • Fundopps Website • Launch of State of California Guidance Webpage • EH&S Overview - Field and Dive Safety • ERA Updates and Tips

8. Research Administrators United! Next Meeting May 1, 2019 11:30 am - 1:30 pm Humanities Gateway Room 1030 Contact us: • Shelley Scallan: sscallan@uci.edu or x42644 • Jasmin Ramirez: jasminjr@uci.edu or x42460

9. Spring QRAM 2019 Agenda • General Announcements • Research Administrators United Kick-Off • What are sIRBs? • C&G Accounting Updates • Research Development • Fundopps Website • Launch of State of California Guidance Webpage • EH&S Overview - Field and Dive Safety • ERA Updates and Tips

10. Spring QRAM 2019 Reliances Valerie Sanchez, MA, CCRP IRB Administrator April 3, 2019

11. Spring QRAM 2019 Agenda • Intro to Reliance • Master Agreements • NIH Budget

12. Spring QRAM 2019 Institutional Review Board (IRB) What is a Reliance? • Reliance = Single IRB (sIRB) = Trust & Rely = MOU • Agreement between IRBs • Institutional Authorization Agreement (IAA) • Project Principal Investigator (PPI) • Relying Investigator (RI) • Reviewing IRB = IRB of Record • Relying IRB

13. Spring QRAM 2019 Agreements • Alpha Stem Cell Consortium (ASCC) • CMU Reliance: CHOC / MHS / UCI • Fountain Valley Regional Hospital • Independent / Commercial / Private IRB • IREx (IRB Reliance Exchange) • NeuroNEXT • National Cancer Institute Central IRB (NCI CIRB) • National Institutes of Health (NIH sIRB) • NEALs (Northeast ALS Consortium) • UC BRAID (Biomedical, Research, Acceleration, Integration & Development) • UC Reliance • Single MOU: Chapman University • SMART IRB Reliance (Participating Institution) • StrokeNet • TINs: Trial Innovation Network

14. Spring QRAM 2019 NIH Rates • Negotiation of IAA: $1600 • Initial Review of Site: $1200 • Modification / Amendment: $500 • Renewal (per site): $700 • Reportable Event (UP, NC): $1200

15. Spring QRAM 2019 Example • Dr. Peter Anteater wants to collaborate with colleagues at UC Davis, University of Minnesota, and Notre Dame • 5-year grant to NIH • Minimal Risk study requiring IRB Review/Approval • Dr. Anteater will be the PPI • UCI will act as the IRB of Record • UCD/UMN/ND IRBs will Rely on UCI IRB

16. Spring QRAM 2019 Budget • Negotiation of IAA: $1600 • UCD: no charge (UC Reliance & SMART IRB) • UMN: no charge (SMART IRB) • ND: $1600 • Initial Review of (Relying) Site = $3600 • UCD: $1200 • UMN: $1200 • ND: $1200

17. Spring QRAM 2019 Budget • Modifications = $2500 ($500/mod, 1/yr over 5 yrs) • Renewals = $8400 • UCD: $700/renewal x 4 renewals over 5 year period • UMN: $700/renewal x 4 renewals over 5 year period • ND: $700/renewal x 4 renewals over 5 year period • Reportable Event = $1200 (anticipate 1 over life of study) Total = $17,300

18. Spring QRAM 2019 Contact Information Reliance Staff Valerie Sanchez Administrator 949-824-7735 Kirsten Nau Sr. Analyst 949-824-6269 Muzhgan Afzal RP Assistant Beverley Alberola Interim Director, IRB Operations 949-824-5746 Laverne Estanol Assistant Director, HRP 949-824-4704

19. Spring QRAM 2019 Agenda • General Announcements • Research Administrators United Kick-Off • What are sIRBs? • C&G Accounting Updates • Research Development • Fundopps Website • Launch of State of California Guidance Webpage • EH&S Overview - Field and Dive Safety • ERA Updates and Tips

20. Spring QRAM 2019 C&G Accounting Updates – Beata Najman

21. Spring QRAM 2019 • CGA Staffing and Current Projects • C&G Training Sessions Dates: April 23, 25, 30 and May1, from 10:00 am to 12:00 pm • Award Expiration Notification • - Notifications for all awards to be sent 60 days before the award end date • - Clinical trials balances (CT Expense Accounts) don’t include expected funding in the • Budget figures, but Fixed Price awards (PC Expense Accounts) include • expected funding listed in the holding account 802570, 8525 CONTROL – CONTRACTS & GRANTS • Example: • This is a notification that the referenced award has an end date listed as of: 05/13/2019 • As of Mar 14, 2019, Fiscal Period FEB. 2019 , the general ledger activity for the award shows: • Mobile ABO Report - available via the With UFor UMobile App https://fa.uci.edu/mobile.php

22. Spring QRAM 2019 • KFS Decision Support – New Report for Contracts and Grants

23. Spring QRAM 2019 Questions?

24. Spring QRAM 2019 Agenda • General Announcements • Research Administrators United Kick-Off • What are sIRBs? • C&G Accounting Updates • Research Development • Fundopps Website • Launch of State of California Guidance Webpage • EH&S Overview - Field and Dive Safety • ERA Updates and Tips

25. Spring QRAM 2019 The Research Development Function at UCI Dr. Michael Gallo Jr. Director of Research Development Office of Research magallo@uci.edu

26. Spring QRAM 2019 The Goal: Increase research expenditures to over $500 million annually • Pillar 1 of Strategic Plan • Building on various disciplinary models of research, • substantially increase the number of grant proposals submitted by UCI faculty

27. Spring QRAM 2019 Why the Need to Increase?

28. Spring QRAM 2019 The Rise of the Research Development Professional • What do we do? • Assist researchers in finding funding opportunities • Project manage the development and submittal of research proposals • Grant writing and editing support • Conduct grant writing workshops • Coordinate and manage the limited submission process • Facilitate collaborations among researchers from UCI and other institutions • Coordinate cross-disciplinary research initiatives • Facilitate interactions between federal agencies and UCI researchers

29. Spring QRAM 2019 Who are the Research Development Professionals at UCI?

30. Spring QRAM 2019 Michael GalloDirector of Research DevelopmentOffice of ResearchLocated at 160C Aldrich Hallmagallo@uci.edu

31. Spring QRAM 2019 Beth Riley, Editorial DirectorOffice of ResearchLocated at 4421 CALIT2Briley@uci.edu

32. Lori GreeneDirector of Research DevelopmentSchool of Physical SciencesLocated in 162 Rowland Halllegreene@uci.edu

33. Spring QRAM 2019 Tara MassiminoDirector of Research DevelopmentSchool of MedicineLocated in 240 Irvine Halltmassimi@uci.edu

34. Spring QRAM 2019 Amanda SwainExecutive Director, Humanities CommonsSchool of HumanitiesLocated in 1112 Humanities Gatewayajswain@uci.edu

35. Spring QRAM 2019 Melinda GormleyResearch Development OfficerSchool of Biological SciencesLocated at 5103 Natural Sciences IImgormley@uci.edu

36. Spring QRAM 2019 Holly HapkeResearch Development DirectorSchools of Social Sciences & Social EcologyLocated at 5404 Social & Behavioral Sciences Gatewayhhapke@uci.edu

37. Spring QRAM 2019 Proposal Development is a Team Effort . . . and it cannot happen without the efforts of departmental administrators • Meet with your Research Development Officer (RDO) • Discuss which opportunities your faculty are pursuing • What are the upcoming deadlines • Ask to participate in kickoff and status update meetings with the research team • Manage up • Become part of the team! • Areas of collaboration for RDOs and Department Administrators expertise: • Budgets • Salary information (Summer salary) • Budgeting for Postdocs and Graduate Students • Supporting Documentation • Biosketches • Current and Pending grant support • Facilitating communication among research and administrative team members

38. Spring QRAM 2019 Questions?

39. Spring QRAM 2019 Agenda • General Announcements • Research Administrators United Kick-Off • What are sIRBs? • C&G Accounting Updates • Research Development • Fundopps Website • Launch of State of California Guidance Webpage • EH&S Overview - Field and Dive Safety • ERA Updates and Tips

40. fundopp.uci.edu Contact: Greg Ruth Manager, Communications Office of Research (949) 824-0372 greg.ruth@uci.edu

41. Spring QRAM 2019 Agenda • General Announcements • Research Administrators United Kick-Off • What are sIRBs? • C&G Accounting Updates • Research Development • Fundopps Website • Launch of State of California Guidance Webpage • EH&S Overview - Field and Dive Safety • ERA Updates and Tips

42. Spring QRAM 2019 STATE OF CALIFORNIA GUIDANCE WEBPAGE • Coming Soon! • Proposal templates and instructions • Basic contact information to use in all proposals and awards • Resources for UCOP Guidance, F&A rates, template terms and conditions • Email will be sent when the page is live • http://research.uci.edu/sponsored-projects/contracts-grants-admin/proposal-prep/state/index.html

43. Spring QRAM 2019 QUESTIONS?

44. Spring QRAM 2019 Agenda • General Announcements • Research Administrators United Kick-Off • What are sIRBs? • C&G Accounting Updates • Research Development • Fundopps Website • Launch of State of California Guidance Webpage • EH&S Overview - Field and Dive Safety • ERA Updates and Tips

45. Spring QRAM 2019 FIELD & DIVE SAFETY Environmental Health & Safety Blaise Bautsch Senior Safety Specialist

46. What can we do for you? • Safety Policy • Fieldwork Reviews • Field Safety Plans • Safety Supplies • Additional Information and Communications • Wilderness First Aid Training • Drones

47. Field incidents are serious Head Injury What happened: I was launching the boat from the pier one day when a diver was dropped off by another boat. She had hit her head with a dive slate while doing a giant stride entry. She had a pretty solid bump on her head which required some bandaging to stop the bleeding.  I walked with her to the base of the pier and talked to her in an attempt to asses her mental state. She was totally coherent and lucid, just a little flustered. I had another staff member take her to urgent care as a precaution. It turns out she was fully concussed and didn't remember a single thing from the time she hit her head until she woke up the next day, including walking and talking with me. Lesson learned: Never mess around with head trauma, even when it seems like the patient is totally fine and just had a superficial wound. Getting them checked out by a doctor is always necessary in my book.

48. Field incidents can turn dangerous • UC Berkeley Research area-Certified AMA Field with Registered Pilots https://www.youtube.com/watch?v=udDTmxZ6ogc • UC Students go to Afghanistan to Climb mountains for Women Empowerment

49. Field incidents can turn deadly UC Santa Barbara marine ecologist dies off the Cambria coast Don Canestro passed away on November 9, 2018, shortly after he’d been diving off the Kenneth S. Norris Rancho Marino Reserve in Cambria where he was the Resident Manager. Don was a key figure in the scientific diving and NRS communities; his work and impact were captured nicely in this 2016 profile "Stewards of Nature." 

50. Questions? Blaise Bautsch (949) 824-9940 bbautsch@uci.edu Thank you for your time!