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Cyclical Program Review 2015-16 Staff Session August 2014. Contact details. Claire O’Brien QUQAP Coordinator [email protected] Ext 75536 Peggy Watkin Associate Director (Academic Initiatives) [email protected] Ext 75322. Today’s presentation. Cyclical Program Review-what it is

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Cyclical program review 2015 16 staff session august 2014
Cyclical Program Review 2015-16Staff SessionAugust 2014


Contact details
Contact details

Claire O’Brien

QUQAP Coordinator

[email protected]

Ext 75536

Peggy Watkin

Associate Director (Academic Initiatives)

[email protected]

Ext 75322


Today s presentation
Today’s presentation

  • Cyclical Program Review-what it is

  • Who does what

  • Key points in CPR

  • Staff roles


What is cyclical program review
What is Cyclical Program Review?

  • A process aimed at continuous program enhancement

  • A requirement stipulated by the Council of Ontario Universities

  • Review process involves the whole unit/department: staff, faculty and students.

  • Happens once every 8 years


Who is involved
Who is involved?

  • Department/Academic Unit

  • Faculty/School

  • School of Graduate Studies (when a graduate program is involved).

  • Office of the Provost and Vice-Principal (Academic)


Department academic unit
Department/Academic Unit

  • Prepares nominations for Review Team Members, and rank orders them

    • Important to start this early on

    • Template on Provost’s Office QUQAP website

  • Develops self-study, including CVs and relevant supporting documentation

    • October 2014 to April 2015


Faculty school
Faculty/School

  • Provides support to academic unit with review process

  • Reviews and pre-approves self-study


Faculty school review team
Faculty/School: Review team

  • Reviews and pre-approves Review Team nominees

  • Secures Review Team members once nominee list is approved

  • Consulting with academic unit, sets date and schedule for Review Team site visit

  • Arranges travel and accommodation for external reviewers, pays travel expenses and honoraria.


School of graduate studies
School of Graduate Studies

  • Where graduate program involved, provides academic units with support for review process

  • Reviews and pre-approves self-study

  • Reviews and pre-approves Review Team nominees


Office of the provost
Office of the Provost

  • Responsible for overall process and official documentation

  • Provost (or delegate) provides final approval for Review Team nominees

  • Reserves the right to approve self-study before it is sent to Review Team

  • Supports the Senate Committee on Cyclical Program Review

  • Liaises with COU Quality Council



Key points in review timeline
Key points in Review Timeline out of my brain

  • Development of the self-study documents

  • Site visit by review team

  • Review by various levels of governance, leading to Final Assessment Report and Implementation Plan


An effective self study is
An Effective Self-Study is: out of my brain

  • Reflective, analytical, inquiry-based (SWOT)

  • Focussed on student learning

  • Curriculum aligned to learning outcomes

  • A collaborative process involving all faculty


Unit staff role in self study
Unit Staff Role in Self-Study out of my brain

  • Providing support for QUQAP committee

  • Possibly helping arrange faculty session (retreat?) to review curriculum and learning outcomes.


Staff role in self study cont
Staff Role in out of my brainSelf-Study (cont)

  • Project management; keeping development of self-study on track

  • Collating and formatting documents, including faculty CVs

  • Ensuring partners have been consulted (CTL, OIRP, Equity Office, Library services)

  • Arranging for involvement/consultation of students


Review team site visit
Review Team Site Visit out of my brain

  • In many ways, a central piece of the review process

  • Good to begin identification of possible reviewers early in the process

  • Faculty office responsible for much of the organization of the schedule, in conjunction with Unit





Thank you
Thank you! out of my brain

  • Please check the Provost’s office website for the guide to QUQAP and the templates you’ll need

  • http://www.queensu.ca/provost/responsibilities/qualityassurance.html


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