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SUPERVISORY RESPONSIBILITIES. Presented By The Office Of Risk Management. COURSE OBJECTIVES. Identify supervisory responsibilities Indicate HOW to comply Show HOW to document . SUPERVISORY RESPONSIBILITIES INCLUDE:. Conducting safety meetings

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slide1

SUPERVISORY RESPONSIBILITIES

Presented By

The

Office Of Risk Management

slide2

COURSE OBJECTIVES

  • Identify supervisory responsibilities
  • Indicate HOW to comply
  • Show HOW to document
slide3

SUPERVISORY RESPONSIBILITIES INCLUDE:

  • Conducting safety meetings
  • Conducting Incident/Accident investigations
  • Assisting in the development/implementation of

JSAs

  • Maintaining both equipment and the workplace
  • Establishing work methods & providing training
  • Supervising employees in the

performance of tasks

slide4

SAFETY MEETINGS

Purpose of Safety Meetings

  • Establish Communication
  • Promote safety awareness
  • Motivate employees
  • Sharing ideas
  • Discuss safety standards
  • Demonstrate management’s concern
slide5

SAFETY MEETING OBJECTIVES

  • Change unsafe acts and/or unsafe

conditions

  • Provide information
  • Introduce new materials, equipment, or

processes

  • Report of past injury experience
  • To conduct policy orientation
slide6

FREQUENCY

  • Class “A” agencies must conduct Safety Meetings at least monthly
  • Class “B” agencies must conduct Safety Meetings at least quarterly
slide7

SELECTING A TOPIC

The first question to ask before holding a safety meeting is:

“ What’s the Subject

going to be? “

slide8

SAFETY MEETING TOPICS

  • Recent accidents (or high frequency)
  • High risk jobs
  • New equipment or processes
  • Observed unsafe acts by employees
  • Motivational subjects
  • Emergency preparedness
slide9

SAFETY MEETING TOPICS (cont)

  • Bloodborne Pathogens
  • Fire Safety
  • Ergonomics
  • Safe Lifting
  • Safety Rules (required annually)
slide10

MEETING OR TRAINING?

  • Safety Meeting
      • Excludes NO employee or group
      • Applies to all attendees
      • Educates on the “What” & “Why”
  • Safety Training
      • Educates on the “what, why AND HOW”
      • Produces job-related skills/abilities
      • Usually “performance” based; task-specific;

and observable/measurable

slide11

SAFETY MEETING REFERENCES

  • ORM Video Library
  • Public Libraries
  • Internet
  • Newsletters
  • Outside speakers
slide12

PLANNING THE MEETING

  • Type of meeting
  • Visual aids
  • Location
  • Date and Time
slide13

CONDUCTING THE MEETING

Maintain order & control

Promote discussion/suggestions

Encourage participation

slide14

QUESTIONING

  • Types of Questions
  • Direct
  • Reflective
  • Open
slide15

SUGGESTIONS FOR QUESTIONING

  • Challenge the group
  • Questions should be clear and concise
  • Concentrate on one idea/main topic
  • Avoid repetition
  • Allow only one response at a time
  • Commend good answers
slide16

DOCUMENTING THE MEETING

  • Date
  • Topic
  • Instructor
  • Aids used
  • Employee’s signatures
  • Attendance Percentage
slide18

ATTENDANCE

  • Minimum 75% per meeting
  • Strive for 100%
  • Mandate attendance from all employees
  • 100% attendance required from

Dept/Agency head

slide19

ATTENDANCE

  • For Absent Employees:
    • Forward the relevant information
    • Discuss the topic
    • Provide opportunity to ask questions
    • Document
slide20

COMMUNICATION

IS PART OF

IMPLEMENTATION

slide21

INCIDENT/ACCIDENT

INVESTIGATIONS

slide22

WHEN TO CONDUCT AN INVESTIGATION?

An investigation must be conducted for any incident/accident.

Includes employees, non-employees, and property

slide23

INVESTIGATIONS

Supervisor over work area is primarily responsible for conducting the investigation

Includes:

  • General Information
  • Corrective Action
  • Root Cause
  • Documentation
  • Written Statements
slide24

In most cases, incidents / accidents do not

just happen;

THEY ARE CAUSED.

The Incident / Accident Reporting Form is a tool to assist in determining the causes and procedures to prevent the recurrence of similar incidents.

DA 2000 & DA 3000

slide29

JOB

SAFETY

ANALYSIS

slide30

WHAT IS A JSA?

  • Breaks a job/task into steps
  • Identifies safety hazards
  • Develops safe procedures
slide31

Developing a JSA

DATE:

July 26, 2002

JOB:

Removing items from the upper shelves in the store room

TITLE OF PERSON WHO DOES JOB:

All employees

DEPARTMENT:

Minden Service Office

LOCATION:

202 Miller Street, Minden

REVIEWED BY:

Mr. Jay Boss

REQUIRED AND/OR RECOMMENDED

PERSONAL PROTECTIVE EQUIPMENT:

NONE

slide32

Developing a JSA

SEQUENCE OF JOB STEPS

POTENTIAL HAZARDS

SAFE JOB PROCEDURE

  • Place the ladder in
  • proper position

1. Drops the ladder

  • Make sure base of
  • ladder is stable. Get some-
  • one to hold the ladder to insure stability

2. Step up on ladder

2. Falls from the ladder

  • Maintain balance by
  • holding onto back of
  • ladder. Step up on
  • ladder one rung at a
  • time.
  • Retrieve item from
  • stock shelf
  • Slipping from ladder
  • Dropping stock item

3. Maintain firm grip on ladder while reaching item with other hand. Do not over extend reach.

4. Step down from ladder

  • Slipping or falling
  • from ladder

4. Step down slowly. If necessary hand item to another person. Move down one rung at a time. Maintain balance.

slide33

WHEN ARE JSAs PERFORMED?

On all jobs/tasks that have resulted in a trend, death, or a change in job procedure or equipment.

slide34

SUPERVISORS & JSAs

  • Ensure JSAs are developed or revised
  • Use as a training aid
  • Follow-up analysis
  • Incident/accident investigation tool
slide35

RECORDING KEEPING

  • Maintain in work area
  • Document their use
slide37

Inspections

  • Maintain a safe work

environment & correct

unsafe actions

  • Maintain operational

efficiency

written component
Written Component
  • Included in operational safety plan/manual
  • Procedures to:
    • Identify & Correct Hazards
  • Good housekeeping safety rules
frequency
Frequency
  • Class “ A ”
    • At least monthly
  • Class “ B ”
    • At least quarterly
the inspection effect
The “Inspection Effect”
  • Measures employee’s safety performance
  • Reinforces importance of safety & management’s commitment
  • Encourages employees
documentation
Documentation
  • Written inspection report
  • Should include:
    • Person & Date
    • Concerns identified
    • Corrective action
    • Building/Area inspected
documentation cont d
Documentation cont’d
  • Checklist recommended
    • Systematic
    • Site-specific
      • Revise as needed to fit your location
types of hazards
Types of Hazards
  • Building Safety
  • Office Safety
  • Fire Safety
  • Electrical Safety
  • Emergency Equipment
  • Storage Methods
slide44

SAMPLE

CHECKLIST...

slide46

INSPECTION

EXAMPLES...

slide53

TYPES OF FIRE

CONTROL VALVES

hazard control logs or other acceptable method
Hazard Control Logs or other acceptable method
  • Location:
    • Posted in the workplace
    • Provide all employees access
  • Purpose:
    • Employees can report unsafe conditions
hazard control logs cont d
Hazard Control Logs Cont’d
  • Implementation:
    • Train employees
    • Review routinely
    • Maintain on file (at least three years)
hazard control log responsibilities
Hazard Control Log Responsibilities
  • All employees utilize HCL
  • Supervisor or Safety Officer:
    • Checks HCL
    • Takes temporary control
    • Report to next level, if uncontrolled
corrective action
Corrective Action
  • Appropriate
  • Expeditious
  • Effective
    • Accident/Incident Frequency Reduction
    • Accident/Incident Severity Reduction
corrective action cont d
Corrective Action Cont’d
  • Immediate (if possible)
    • If longer than 30 days:
      • Forward Hazard Control Log to:
        • Department Head
        • Agency Head
        • ORM Loss Prevention Unit-BR
record keeping
Record-keeping
  • Inspection Reports
  • State Fire Marshal Reports
  • Hazard Control Logs
    • At least three years or,
    • Until all hazards are corrected, whichever is longer
slide71

Self-Check

  • Do you have a procedure?
  • Are hazard control logs posted and used?
  • Do you have documentation of implementation?
  • Is it site-specific?
  • Is corrective action taken, documented, and effective?
slide72

Inspect what

you expect...

slide73

TRAINING

SAFETY AND TASK TRAINING

slide74

WHY CONDUCT TRAINING?

To provide a systematic method of teaching employees to perform the required tasks in a safe and efficient manner.

slide75

OBJECTIVES

  • To teach employees hazard recognition

and methods of corrective action

  • To teach accident causes, occupational

health hazards, and accident prevention

  • To involve employees in accident

prevention methods

  • To motivate employees to accept their

safety responsibilities

slide76

RECOMMENDED TOPICS

  • Safety Program Objectives
  • Hazard Recognition and Control
  • Emergency First Aid Procedures
  • Emergency Response Procedures
  • Personal Protective Equipment
  • Material Handling
slide77

RECOMMENDED TOPICS

  • Slips, Trips, and Falls
  • Unsafe Environmental Conditions
  • Good Housekeeping Practices
  • Work from Elevations/Use of Ladders
  • Safe Vehicle Operation
  • Specific Job Tasks
slide78

TRAINING INCLUDES

  • Instruction on correct procedures
  • Use of safety equipment
  • Availability of assistance
  • Follow-up
slide79

LESSON PLANNING

  • Topic / Title
  • Objectives
  • Estimated Time of Instruction
  • Materials
  • What the Instructor Will Do
slide80

LESSON PLANNING

  • What the Employee Will Do
  • Evaluation
  • Assignment
  • Documentation
slide82

WHEN SHOULD WE PROVIDE REFRESHER TRAINING?

  • When accidents occur
  • When task/equipment changes
slide83

WHEN SHOULD WE PROVIDE REFRESHER TRAINING?

  • When accidents occur
  • When task/equipment changes
  • Improved method of performing
slide84

WHEN SHOULD WE PROVIDE REFRESHER TRAINING?

  • When accidents occur
  • When task/equipment changes
  • Improved method of performing
  • Observe employees not performing

correctly

slide86

SUPERVISOR’S SUPERVISING

  • Supervisors should, as part of their responsibilities observe employees performing their tasks.
    • Are they performing the tasks properly
    • Are they performing in accordance with

safety procedures

    • Are they using the proper PPE
slide88

SAFETY TRAINING FOR SUPERVISORS

The immediate job of preventing accidents and controlling work hazards falls upon the supervisors because safety and production are part of the supervisory function.

slide89

SUPERVISOR TRAINING OBJECTIVES

  • To involve supervisors in the agency’s

accident prevention program.

  • To establish the supervisor as the key

safety person in each unit.

  • To help supervisors understand their

safety responsibilities.

slide90

SUPERVISOR TRAINING OBJECTIVES

  • To provide supervisors with information

on causes of accidents and occupational

health hazards and methods of

prevention.

  • To help supervisors gain skill in accident

prevention activities.

slide91

SUGGESTED SAFETY TOPICS FOR SUPERVISORS

  • Safety and the Supervisor
  • Know Your Accident Problems
  • Human Relations
  • Maintaining Interest in Safety
  • Instructing for Safety
  • Industrial Hygiene
slide92

Continued

  • Personal Protective Equipment
  • Industrial Housekeeping
  • Material Handling and Storage
  • Guarding Machines and Mechanisms
  • Hand and Portable Power Tools
  • Emergency Preparedness
slide93

CONDUCTING SUPERVISORY TRAINING

  • Select the training topic based on

priority

  • Develop the lesson plan
slide94

TRAINING

TRAINING

TRAINING

FOR

EVERYONE

slide96

POST TEST

  • What are the supervisory responsibilities?

2. Training should be consistent? T or F

3. Inspections are to be completed two times per year. T or F

4. Lesson plans are of little value? T or F

5. Building inspections are a waste of time? T or F

slide97

POST TEST

6. The supervisor is not responsible for JSAs. T or F

6. The supervisor is not responsible for JSAs. T or F

7. Supervisors are not responsible for building inspections. T or F

8. What is the difference in a Class “A” & “B” agency?

9. The DA2000 is only used when an employee is going to file a claim. T or F

10. Why are safety meetings conducted?

slide98

POST TEST

11. Safety meeting topics exclude some

employees? T or F

12. List five items inspected during an

inspection.

13. Who should receive safety training?