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City Council Workshop and Regular Session

City Council Workshop and Regular Session. October 16, 2012. 2011 STRATEGIC INITIATIVES Huntsville residents enjoy a safe, healthy, affordable and historic community. Huntsville is an economically diverse and developing community.

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City Council Workshop and Regular Session

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  1. City CouncilWorkshop and Regular Session October 16, 2012

  2. 2011 STRATEGIC INITIATIVES • Huntsville residents enjoy a safe, healthy, affordable and historic community. • Huntsville is an economically diverse and developing community. • Huntsville residents enjoy and benefit from an attractive city with beautiful parks and lifelong educational and cultural opportunities. • Huntsville is a well-managed, sustainable community that values its natural resources and provides exceptional public services. • Huntsville is a friendly place where a warm welcome awaits both visitors and new residents.

  3. City Council Meeting – October 16, 2012 REGULAR SESSION [6:00pm] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S. Flag Texas Flag: Honor the Texas flag. I pledge allegiance to thee, Texas, one state under God, one and indivisible. • PRESENTATIONS a. Presentation by Boyd London of First Southwest Securities regarding results of the City's recent refunding (2012 issue): $4,440,00 Series 2002 Water and Sewer Bonds; $270,000 Series 2004 General Obligation Bonds; $2,575,000 Series 2005 Refunding; $1,085,000 Series 2007 Refunding Bonds.

  4. City Council Meeting – October 16, 2012 4. PUBLIC HEARING a. City Council will hold a public hearing concerning a request for a change in the zoning classification from Management to Neighborhood Conservation for Lots 13-15, Block 2; Lots 1-8 Block 3; Lots 1 and 2, Block 4; and Lots 1-10 and 14-19, Block 13 of the Gibbs-Pritchett-Abercrombie Subdivision; and Lot 11 of the Smither Subdivision generally located in the 1300 to 1500 blocks of Avenue Q and Avenue O and from 13th Street to 15th Street, 1st hearing, action item to be on November 13, 2012 City Council agenda. [Aron Kulhavy, Director of Public Works] 5. PUBLIC COMMENT a. Related to any City business not on the agenda – 2 minutes per speaker b. Related to any matter on the agenda – 5 minutes per speaker

  5. City Council Meeting – October 16, 2012 6. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council. Consent agenda items are to be those which are budgeted, repetitive in nature, and under $50,000.) a. Approve the minutes of the City Council Regular Session held on October 2, 2012 and the Special Sessions of October 1 and 9, 2012. [Lee Woodward, City Secretary] b. Approve Ordinance 2013-01 denying CenterPoint Energy rate increase, 2ndreading. [Leonard Schneider, City Attorney] c. Consider selection for the City's bank depository. [Winston Duke, Finance Director] d. Approve and record advisors and consultants for investments and extension of Milliman agreement to manage trust funds. [Winston Duke, Finance Director]

  6. City Council Meeting – October 16, 2012 6. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council. Consent agenda items are to be those which are budgeted, repetitive in nature, and under $50,000.) e. Amend the Investment & Banking Policy to authorize the City to purchase Certificates of Deposit in financial institutions located outside Texas. [Winston Duke, Finance Director] f. Approve annual payment to Dell for Microsoft licensing and software assurance in an amount not to exceed $41,000. [Chris Vasquez, IT Manager] g. Authorize the City Manager to approve renewal of New World annual maintenance and an upgrade in the amount of $50,250. [Chris Vasquez, IT Manager]

  7. City Council Meeting – October 16, 2012 7. STATUTORY AGENDA • Presentation, discussion, and possible action to authorize the Interim City Manager to sign proposed Community Safe Room Agreement, Lease Agreement, and Deed of Trust with Walker County Boys & Girls Club for the tornado shelter. [Leonard Schneider, City Attorney] • Presentation, discussion, and possible action to consider the request for a change in the zoning classification from Management to Neighborhood Conservation for Lots 13-15, Block 2; Lots 1-8 Block 3; Lots 1 and 2, Block 4; and Lots 1-10 and 14-19, Block 13 of the Gibbs-Pritchett-Abercrombie Subdivision; and Lot 11 of the Smither Subdivision generally located in the 1300 to 1500 blocks of Avenue Q and Avenue O and from 13th Street to 15th Street, 1st reading. [Aron Kulhavy] • Presentation, discussion, and possible action to authorize the City Manager to approve purchasing of computer equipment from Dell in accordance with the State of Texas Department of Information Resource contract. [Chris Vasquez, IT Manager] • Presentation, discussion, and possible action to approve the document management project expansion as provided for in the CIP budget in the amount of $90,000. [Chris Vasquez, IT Manager]

  8. City Council Meeting – October 16, 2012 7. STATUTORY AGENDA e. Presentation, discussion, and possible action to authorize the City Manager to approve a 3-year contract with SuddenLink Communications in the amount of $17,400 per year for the next 3 years for a total amount of $52,200. [Chris Vasquez, IT Manager] f. Presentation, discussion, and possible action to approve the TIRZ 2011 Annual Report, Project Plan, Finance Plan and Feasibility Analysis for 2011 for filing and submission. [Winston Duke, Finance Director] g. Presentation, discussion, and possible action to authorize the City Manager to approve the continued use of Verizon services in the amount of $67,000 in accordance with the State of Texas Department of Information Resource contract. [Chris Vasquez, IT Manager] h. Presentation, discussion, and possible action to approve the construction contract with 5-T's Utility in the amount of $195,423.41 for the construction of first time sewer in the project area. [Tom Weger, Project Manager] i. Presentation, discussion, and possible action to donate military surplus generator to KSAM radio station. [Matt Lumpkins, Community Services Director]

  9. City Council Meeting – October 16, 2012 8. MAYOR/CITY COUNCIL AND CITY MANAGER REPORT a. Presentation, discussion, and possible action on nominations. [Mayor Woodward] b. Presentation, discussion, and possible action on a nomination for the City’s FY2011-12 auditing and reporting. [Mayor Woodward] c. Discussion on the selection of a permanent City Manager, standing item. [Mayor Woodward] d. Presentation, discussion, and possible action on the 8” irrigation water line at Elkins Lake. [Councilmember Allen] e. City Manager’s Report 1. Updates on City construction, grants, studies, City projects, City purchases, and economic development.

  10. City Council Meeting – October 16, 2012 9.PUBLIC COMMENT a. Related to any matter not on the agenda – 2 minutes per speaker 10. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 11. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.)

  11. City Council Meeting – October 16, 2012 12. EXECUTIVE SESSION • City Council will convene in closed session as authorized by Texas Government Code, Chapter 551, Section 551.074 - personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee, regarding City Attorney Leonard Schneider. [Mayor Woodward] 13. RECONVENE a. Take action, if necessary, on items addressed during Executive Session. 14. ADJOURNMENT

  12. 2011 STRATEGIC INITIATIVES • Huntsville residents enjoy a safe, healthy, affordable and historic community. • Huntsville is an economically diverse and developing community. • Huntsville residents enjoy and benefit from an attractive city with beautiful parks and lifelong educational and cultural opportunities. • Huntsville is a well-managed, sustainable community that values its natural resources and provides exceptional public services. • Huntsville is a friendly place where a warm welcome awaits both visitors and new residents.

  13. The City Council is currently in Executive Session and will reconvene before adjourning.

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