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Data Integrity… Bureau of State Payroll Services

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Data Integrity… Bureau of State Payroll Services. Agenda. Part 1 – Why and Systems Part 2 – Panel of Experts Part 3 – Group Discussions Part 4 – Questions (???) Part 5 – Summation and Recap. Part 1 – Why and Systems. Part 1 – Why and Systems. Why is Data Integrity Important?

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Presentation Transcript
slide1
Data Integrity…

Bureau of State Payroll Services

agenda
Agenda
  • Part 1 – Why and Systems
  • Part 2 – Panel of Experts
  • Part 3 – Group Discussions
  • Part 4 – Questions (???)
  • Part 5 – Summation and Recap
part 1 why and systems1
Part 1 – Why and Systems
  • Why is Data Integrity Important?
    • Accuracy of Payments
    • Reduction of Overpayments
    • Administration of Benefits
    • Identity Theft
    • Internal Controls
    • Security
    • Impacts Livelihood
part 1 why and systems2
Part 1 – Why and Systems
  • Why Different Systems?
    • Different Uses and Audiences
    • Require Same Data Integrity
  • What Are They?
    • Centralized – PayServ, Automated Interface, NYSTEP, MEBEL, etc.
    • Decentralized – Agencies Have Own
part 1 why and systems3
Part 1 – Why and Systems
  • PayServ (OSC)
    • NYS Payroll System
    • Since 2003
      • PaySR – 1998 to 2003
      • Legacy – Mid-1970’s to 1998
    • Covers (260,000 employees):
      • All Executive Branch Agencies
      • Certain Non-Executive Branch Agencies
        • CUNY, Courts, Legislature
part 1 why and systems4
Part 1 – Why and Systems
  • Automated Interface (OSC)
    • AKA AI
    • Since 2005
      • Started with Data Capture in 1998 (PaySR)
    • Bridge with Agency Specific Systems
      • Standardized Process/Interface for Submission Payroll Transactions
      • Eliminates Double-Entry and Reduces Data Entry Errors
    • Feeds Data Into PayServ
part 1 why and systems5
Part 1 – Why and Systems
  • NYSTEP (Civil Service)
    • NY State Electronic Personnel System
    • Since 1998/Modified in 2003
    • Covers:
      • Most Executive Branch Agencies
      • Classification Transactions/Personnel Actions
    • Feeds Data Into PayServ
part 1 why and systems6
Part 1 – Why and Systems
  • MEBEL (OSC)
    • Member, Employer, Benefit, Executive and Legal System
    • Since 1985/86
    • Covers:
      • NYS and Local Retirement System
        • Employees’ Retirement System (643,000+)
        • Police/Fire Retirement System (36,000+)
        • Pensioners/Beneficiaries (366,000+)
    • Cross-check of PayServ Data
part 2 panel of experts1
Part 2 – Panel of Experts
  • Bureau of State Payroll Services
    • Over 100+ Professional Staff
    • Four Operational Sections
      • Earnings, Deductions, Systems, Information
    • Audit and Process Payroll
      • Over 260,000 Employees
      • Multiple Agencies/Bargaining Units
part 2 panel of experts2
Part 2 – Panel of Experts
  • Earnings Section Presenters
    • Eileen Collins
    • Cindy Kopacz
    • Carol Alpy
  • Various Backgrounds/Experiences
    • 65+ Years of Experience
    • Provide Insight and Knowledge
part 2 panel of experts3
Part 2 – Panel of Experts
  • Eileen Collins
    • 15+ Years of State Service (All at OSC)
    • Salary Determination Unit (SDU)
    • Expertise
      • Complexity of Negotiated Contracts
      • Manual Calculations/Post-Raise Adjustments
part 2 panel of experts4
Part 2 – Panel of Experts
  • Cindy Kopacz
      • 30+ Years of State Service (All at OSC)
      • Non-Executive Audit Unit (Audit)
      • Expertise
        • Auditing Requirements
        • Concepts for Better Production
part 2 panel of experts5
Part 2 – Panel of Experts
  • Carol Alpy
    • 20+ Years of State Service (All at OSC)
    • Workers’ Compensation (WC) Unit
    • Expertise
      • WC Supplemental Process
      • WC Wage Adjustment/Refund Process
part 3 group discussions1
Part 3 – Group Discussions
  • Break Up Into Three Groups
  • Answer the Questions:
    • Who Has Responsibility?
    • What Role Should Payroll Have?
    • How Can It Be Administered Better?
part 4 questions1
Part 4 – Questions
  • Rule #1 – What Knowledge Can We Impart Upon You…
  • Rule #2 – If Three People Believe It, It Has To Be True…
  • Rule #3 – In The End, “We’ll Figure It Out…It Always Gets Done…”
part 5 summation and recap1
Part 5 – Summation and Recap
  • What Did We Learn?
    • Data Integrity is Top Priority
    • Requires Attention to Details
    • Elimination of Errors (Human/Electronic)
    • Shared Stewardship and Responsibility
  • End Result
    • All Interested in Accurate Information
thank you
Thank You!!!
  • Parting Payroll Words of Wisdom
    • Caveat Emptor
    • Live Long and Prosper…
  • Comments and Feedback
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