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October 2013 Grant Group Meeting. Presented by: Lori and Nancy Office of Research & Sponsored Programs. Budgeting for better or worse…. In a perfect world…. Your PI/PD shares project budgets with you prior to submission… Accounts are established and budgets are spent to the penny…

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October 2013 Grant Group Meeting


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    1. October 2013Grant Group Meeting Presented by: Lori and Nancy Office of Research & Sponsored Programs

    2. Budgeting for better or worse…

    3. In a perfect world… • Your PI/PD shares project budgets with you prior to submission… • Accounts are established and budgets are spent to the penny… • Nothing ever gets posted to the wrong account… • Your PI/PD never purchases anything without telling you first…

    4. Budget Basics – major line items • Personnel • Fringe Benefits • Travel • Equipment • Materials and Supplies • Contractual • Construction • Participant Costs • F&A (Indirect Costs)

    5. Line Item vs. Detailed Travel…..$11,180.00

    6. Line Item vs Detailed Other Direct Costs…$53,200

    7. Budget Justification Narrative for the numbers… This is important when clarification is needed.

    8. These are the budgets of our lives… • Internal budget • Proposal budget (sponsor format/categories) • Contract budget (might incorporate proposal budget) • NSPA • GCAFS • Invoice • Shadow

    9. Reports and Reconciliation • GCAFS • On-line reports • Do you use a shadow system???

    10. Re-Budgeting Sometimes prior permission is needed when re-budgeting. Sometimes permission is not needed. Certain costs such as participant and F&A need prior approval. Amount being re-budgeted might need prior approval.

    11. Resources NSPA Contract RSP Staff Sponsor RFP Website A-21 UNI Office of Business Operations

    12. THANK YOU