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Product Data Management Initiative Overview Joint Aviation Conference. Agenda. PDMI Program Overview Product Lifecycle Management Capabilities PDMI Solution Discussion Improvement Opportunities. Program Overview. Business Systems Modernization - BSM - End-to-end ERP

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agenda
Agenda
  • PDMI Program Overview
  • Product Lifecycle Management Capabilities
  • PDMI Solution Discussion
  • Improvement Opportunities
program overview
Program Overview
  • Business Systems Modernization - BSM

- End-to-end ERP

      • Order Fulfillment, Planning, Procurement, Financial
  • Integrated Data Environment – IDE
      • Esynchronizes DLA’s Internal Processes
      • Provides DOD-wide Log Data Exchange & Interoperability
  • Customer Relationship Management – CRM

- Processes, Tools and People to Move from Transaction-based

to Partner Relationships

  • Product Data Management Initiative (PDMI)
      • Will Deliver a DLA-wide Product Data/Product Lifecycle
      • Management and Collaboration System
  • Distribution Planning Management System - DPMS

- Robust Material Positioning & Warehouse Optimization

- Global Decision Making & Management for 25 Depots

  • BSM Energy

- Commercial Software, Deploying Now

  • Reutilization & Modernization Program
      • Enhancing/Modernizing the DRMS
  • Common Food Management System - CFMS

- Combines retail functionality with wholesale functionality of Subsistence Total

Order and Receipt Electronic System

program overview4
Program Overview
  • DLA's overall transformation strategy requires all DLA business operations to upgrade their IT capabilities, including Technical and Quality functions
  • BSM Release 2.0 functional blueprinting identified the need for technical document management and workflow management
  • As a result, DLA has begun an Agency-wide Product Data Management Initiative (PDMI) whose objectives are to:
    • Increase the accuracy and accessibility of product data needed to make informed engineering and procurement actions
    • Provide a single enterprise application that supports one location and access of product data for authorized users
    • Link to the SAP application being developed and implemented where required to support ongoing business processes
  • PDMI Program Office Established in Oct 2004
program definition
IDEProgram Definition

The PDMI is the DLA’s strategy for transforming the Agency’s Technical and Quality business processes and capabilities. The Technical and Quality business process is one of the five core business processes comprising DLA’s BSM strategy. The PDMI will provide part of the Technical and Quality business process solution

  • PDMI
  • Bidset preparation
  • Document maintenance/version
  • management
  • Document repository (JEDMICS)
  • Collaboration with customers
  • & suppliers
  • ECP/ECN management

Services Data Environment (Army PLM plus)

  • BSM
  • Tech review of PRs
  • Match PR with specs & QAP
  • Tech/Quality history
  • Vendor performance management
  • Product quality complaint mgmt
  • Bills of Material
  • Packaging data
  • FLIS/CRS
  • National Stock Number items
  • New item introduction
  • Item descriptions
  • Establishment & Maintenance
  • of NSN relationships
  • Reference data
pdmi capabilities
Consolidate DLA Technical Data From:

Multiple JEDMICS

Shared drives

Personal computers

Desk drawers

Provide Data Accessibility & Visibility to:

Product specialists

TQ community

Customers

Suppliers

Create Bid Sets

Replace DBI, ABI, CAPERS

Link to Existing Databases:

ASSIST

MEDALS

Allow Collaboration on:

Engineering support

Specification preparation

Establish Capability for Future Links to:

Service data repositories

OEM data repositories

PDMI Capabilities

Take advantage of current product lifecycle management capabilities

vision strategy
Vision/Strategy

PDMI Objective

Automated Capabilities for the Management and Use of Product Data Supporting DLA Business Processes

Increment 1

Integration with BSM

Increment 2

  • Technical data repository
  • Bidset preparation
  • Interface to ASSIST & MEDALS
  • Replace ESA and JEDMICS

Automation of Tech Businesses

Increment 3

  • Technical programs
  • Specification authoring
  • GEM program

Integration with Design Activities

  • Collaboration with Design Activities
  • Links to Services Engineering Data
  • Links to Vendor Drawings
increment i high level schedule
01/09

CDR

09/08

Go Live

08/08

DRR

04/10

TRR

10/25

SRR

Test Pass 2

Mock 4

Mock 3

Test Pass 1

Mock 2

Mock 1

Test Pass 3

12/08

PDR

05/08

IPR

02/08

IPR

06/08

IPR

03/08

IPR

OTRR

Monthly Status Reports

Milestone

Progress Checkpoint

Increment I High Level Schedule

BPR

Design

Develop

Test

D

e

p

l

o

y

Legacy Support

System Stabilization / OT&E

Migration Design

Mock Migrations

Cut-over

Training Design, Development, Test, TTT

Organizational Design

Communications

agenda10
Agenda
  • PDMI Program Overview
  • Product Lifecycle Management Capabilities
  • PDMI Solution Discussion
  • Improvement Opportunities
plm scope
Start of

production

End of

production

First idea

Obsolescence

Product Design

and Launch

Production and Distribution

Aftermarket Service /

Product Withdrawal

Customer Relationship Management

Supply Chain

Management

  • Profitability target
  • Volume
  • Price

Product Lifecycle Management

PLM Scope

PLM makes all product and project specific information available throughout the organization and also with customers and partners across enterprise boundaries.

plm evolution
BrandOwner

Components

Supplier

ContractEngineer

Services

Supplier

OEM

PLM Evolution

Two clear trends have emerged in PLM: Inclusion and Collaboration.

  • Solution for the engineering function
  • Store and manage engineering drawings and related CAD files.
  • Additional capabilities such as change orders, configuration management and visualization
  • Information silos
  • Sequential information flow
  • Lack of tracking

Convert sequential processes into collaborative networks with all partners involved —component suppliers, contract manufacturers, customers, third party design partners.

Enterprise Data

Management

Cooperation

Between Enterprises

Collaborative

Businesses

Client

Client

Delivery /

Service

Marketing

Engineering

Production

process integration
Process Integration

PLM enables a level of process and organization integration which was not previously achievable.

Functional

Integration

Levels

Teams

Integration

Levels

integrated product environment
Shop Floor Execution

ERP

Computer Aided Design

Customer Support Application

CRM Application

Integrated Product Environment
  • CAD
    • Items
    • BOMs
    • Drawings
  • Shop Floor
    • BOMs / Routings
    • Visual Aids / Mfg Instructions
  • ERP
    • Items
    • BOMs
    • ECs
  • CRM Application
    • Customer Needs / Requirements
    • Order Configurations
  • Customer Support
    • As-Maintained Product Data
    • Repair / Warranty Data

Illustrative

PLM

Application

slide15
Business Benefits

Benefit How Achieved

Reduce Time to Market

Increase Revenues

Reduce Costs

Improve Product Quality

Increase Customer Satisfaction

  • Better coordination between development and manufacturing
  • Sharing accurate content across the organization
  • Quicker and more accurate decision-making during development
  • Reduce time to volume through manufacturing/development coordination
  • Requirements management process integrated with marketing
  • Improved resource allocation for development projects
  • Improved change management processes and communication
  • Better equipment and plant performance through improved maintenance and utilization
  • Integrated quality management across development, production, and maintenance
  • Improved service offerings
  • Responsive product development
agenda16
Agenda
  • PDMI Program Overview
  • Product Lifecycle Management Capabilities
  • PDMI Solution Discussion
  • Improvement Opportunities
introduction to sap plm
SAP Enterprise Portals

Employees

SAP

HR

Customers

Suppliers

SAPSCM

SAPFinancials

Life-Cycle Data Management

Document Management

Product Structure Management

Recipe Management

Integration

Change & Configuration Management

SAP

E-Procurement

SAPCRM

Industry

Solutions

Asset Life-Cycle Management

Technical Assets Management

Preventive and Predictive Maintenance

Maintenance Execution

Work Clearance Management

SAP

PLM

SAPBI

Stakeholders

Program & Project Management

Project Planning

Project Execution

Interfaces

Program Management

Partners

Company

Life-Cycle Collaboration and Analytics

Design Collaboration

Collaborative Project Management

Quality Collaboration

Analytics

Enterprise Portal Content

SAP Exchange

Quality Management

Audit Management

Quality Improvement

Quality Control

Basic Data and Tools

Product Safety

Hazardous Substance Management

Dangerous Goods Management

Waste Management

Industrial Hygiene and Safety

Occupational Health

Environment, Health & Safety

Introduction to SAP PLM

The SAP PLM solution supports all the processes related to customer requirements, product specification, product engineering and project management.

slide18
Lifecycle Data Management provides integrated engineering capabilities for managing requirements, bills of materials, routing and resource data, recipes, CAD models, and related technical documents.

Lifecycle Data Management

Document Management

  • Manage specifications, bills of material, routing data, project structures, recipes and related technical documents

Product Structure Management

Integration

  • Fully supported out-of-the-box integration to different computer aided design (CAD) systems

Change and Configuration Management

  • Manage the conceptual and early design phase with product designer capability to maintain maximum flexibility for adding and deleting documents, drawings and materials
slide19
Asset Lifecycle Management assists in equipment planning, operation, maintenance, and replacement process and enables greater control and accuracy

Asset Lifecycle Management

Technical assets management

  • Equipment structures, documentation

Business partner collaboration

  • Purchasing of services and parts

Preventive maintenance

Work clearance management

Work order cycle (asset planning, routeplanning, shutdown planning)

slide20
Program & Project Management provides capabilities to plan, manage, and control product portfolios and the complete product development process

Program and Project Management

Strategic Program Management

Life Cycle Profitability Analysis

  • Perform Earned-Value and profitability analysis by consolidating earnings and profitability over the entire life cycle

Project Management

  • Plan and manage project schedules and resources
slide21
Life Cycle Collaboration integrates development partners, customers and suppliers and allows them to communicate information across virtual teams.

Lifecycle Collaboration

Design Collaboration

Collaborative Project Management

Quality Collaboration

Supplier Collaboration

Enterprise Portal Content

PLM Analytics

slide22
Quality Management enables continuous process improvement through collaboration and sustained quality control.

Quality Management

Quality engineering

  • Engineering workbench, audit managementvendor evaluation, stability study

Quality control

  • Inspectors workplace, mobile inspectionsstatistical process control (SPC)

Quality improvement

  • QM manual, notifications, Internetservice requests, solution database

Quality collaboration

slide23
Environmental Health and Safety ensures regulatory compliance, helps to maintain a positive public image and safe working environment.

Environmental Health and Safety

Product safety

  • Specification management/phrase management

Dangerous goods management

  • Dangerous goods regulation data

Industrial hygiene and safety

  • Safety site inspections, risk assessment

Waste management

  • Disposal processing

Occupational health

  • Health surveillance protocols, medical service
agenda25
Agenda
  • PDMI Program Overview
  • Product Lifecycle Management Capabilities
  • PDMI Solution Discussion
  • Improvement Opportunities
pdmi process model
PDMI Process Model

During blueprinting we defined 4 overall process areas and associated processes that define PDMI. 7 of those processes are in scope for Increment 1

Item Definition

Item Introduction

End of Life

Analysis & Prioritize

Doc Develop

Doc Control

Data Dissemination

EOL Analysis

Collab

Disposition

Item

Screening

Create Item & Store Docs

Item Master Data Mgmt

Component Management (out of scope for Increment I)

process improvements
During blueprinting, we identified process improvements throughout the 7 in-scope processes. Major changes fall into three categories:

Item Introduction – Create Items and Store Documents

Document Management

Document Control

Document Development

Dissemination

Disposition

Solicitation Support

Analysis and Prioritization

Item Master Data Management

Dissemination

Process Improvements
process improvements item introduction
DLIS catalogers have access to technical data to fully describe new items

All LR technical data passes through DLIS, complementing the BSM R2.2 LR solution

DLIS catalogers scan and store documentation during cataloging

DLIS catalogers and DLA product specialists can collaborate using SAP cFolders

Technical data established in SAP DMS at time of item creation (LR or SSR)

Item Definition

Item Introduction

End of Life

Analysis & Prioritize

Doc Develop

Doc Control

Data Dissemination

EOL Analysis

Collab

Disposition

Item

Screening

Create Item & Store Docs

Item Charact Mgmt

Component Management (out of scope for Increment I)

Process ImprovementsItem Introduction
process improvements document management
Consolidated processes for managing all document types (drawings, specifications, etc.)

Proactively acquire correct versions and revisions of technical data

Up-front creation of document structures to streamline dissemination

Reuse of document structures across multiple NSNs

Item Definition

Item Introduction

End of Life

Analysis & Prioritize

Doc Develop

Doc Control

Data Dissemination

EOL Analysis

Collab

Disposition

Item

Screening

Create Item & Store Docs

Item Charact Mgmt

Component Management (out of scope for Increment I)

Process ImprovementsDocument Management
process improvements solicitation support
Technical reviews based on planned buys, reducing TQ contribution to ALT

Single, enterprise-wide solution for document distribution

Integration of engineering support requests into primary product specialist application (SAP)

Multiple NSNs on single engineering support request, when applicable

Item Definition

Item Introduction

End of Life

Analysis & Prioritize

Doc Develop

Doc Control

Data Dissemination

EOL Analysis

Collab

Disposition

Item

Screening

Create Item & Store Docs

Item Charact Mgmt

Component Management (out of scope for Increment I)

Process ImprovementsSolicitation Support
beyond increment i
BrandOwner

Components

Supplier

ContractEngineer

Services

Supplier

OEM

Beyond Increment I

Increment I Focus

Post-Increment I Focus

  • Solution for the engineering function
  • Store and manage engineering drawings and related CAD files.
  • Additional capabilities such as change orders, configuration management and visualization
  • Information silos
  • Sequential information flow
  • Lack of tracking

Convert sequential processes into collaborative networks with all partners involved — component suppliers, contract manufacturers, customers, third party design partners.

Enterprise Data

Management

Cooperation

Between Enterprises

Collaborative

Businesses

Delivery /

Service

Marketing

Engineering

Production

collaboration leading practices
Collaboration Leading Practices
  • Work with supply chain partners to proactively identify end-of-life parts and execute EOL plan
  • Work with suppliers on quality issues
    • Share supplier technical performance statistics with the purchasing organization and the supplier
    • Deploy cross-functional teams to work with suppliers who are having quality issues
  • Maintain a single master
    • Avoid translations, copies, and redundant storage of data
    • Use views and access privileges instead of different versions
    • Applies to BOMs, engineering models, documentation, and material records
  • Deploy collaborative capabilities – people will use them
    • Integrations to third part viewers allow non-engineers to view CAD files
    • Workflows, redlines, and projects create non-real time collaborative capability
    • Virtual meetings with real-time internet redlines
collaboration leading practices33
Collaboration Leading Practices
  • Eliminate latency in change order execution
    • Get a “heads-up” to pending changes before they are released
    • If possible, become a member of the design authority’s change control board
    • Automate the extraction, translation, and import of change data
  • Understand and communicate the cost impact of design decisions
    • Inventory obsolescence, increased lead times and component costs should be traced back to the change responsible
  • Optimize the number of “touches” and manual steps in loading engineering content
    • Generally, fewer touches is better (results in cleaner data), but...
    • Validate key data prior to finalizing in the PDM system
  • Provide feedback
    • Suggest changes which save money or improve quality
    • Inform the design authority of the operational impact of their proposed changes
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