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East Central College FSA/DCAP Overview. Presented by. Pre-Tax Spending Accounts. Flexible Spending Account (FSA) Pre-tax money for out-of-pocket medical expenses Includes deductibles, co-pays, dental work, etc.

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East Central College

FSA/DCAP Overview

Presented by

pre tax spending accounts
Pre-Tax Spending Accounts
  • Flexible Spending Account (FSA)
      • Pre-tax money for out-of-pocket medical expenses
        • Includes deductibles, co-pays, dental work, etc.
      • Expenses can be for you, your spouse or any of your tax dependents (regardless of whose insurance the dependent is on)
    • Dependent Care Assistance Program (DCAP)
      • Reimbursement for childcare expenses
      • Reimbursement for qualified care of a tax dependent
how much can you save
How much can you save?
  • Most people save at least 25% on each dollar they contribute
  • Example:
  • You could save at least $125 on a $500 pair of glasses by using pre-tax dollars!
  • Check out the Tax Savings Calculator at
how do flexible spending accounts work
How do Flexible Spending Accounts work?
  • First, you decide how much money you want to set aside into your Flexible Spending Account (FSA)
    • Make this decision during Open Enrollment or when you are first eligible to enroll
  • That amount (called your annual election) is deducted evenly from each paycheck over the course of the year before income and FICA taxes are assessed
how do you access your money
How do you access your money?
  • After you incur an eligible expense you can:
    • Submit claims with supporting documentation for reimbursement
      • Complete claims typically processed within 2 days of receipt
    • Use your optional FSA debit card to pay for your medical expenses
      • The debit card is available only for the health care FSA
commonly claimed expenses
Commonly Claimed Expenses


Dental Work

Lab Work


Medical imaging

Chiropractic Care

regulatory change
  • Over-the-Counter Drugs/Meds
    • Eligible but only with a prescription
    • Effective for items purchased 1/1/2011 forward
    • Examples of items that will now require a prescription for reimbursement include:

Acid controllers

Anti-diarrhea products

Baby rash ointments

Digestive aids


Respiratory treatments

Allergy & Sinus meds

Anti-gas products

Cold sore remedies

Feminine anti fungal items

Motion sickness

Sleep aids & sedatives

Antibiotic ointments

Anti-itch products

Cough, cold & flu products

Pain relief

Stomach ailment remedies

  • For a complete list go to the ASIFlex website.
how much to set aside
How much to set aside
  • Maximum up to $3,000 per plan year per family
    • If your spouse works for the College, you may each set aside up to the max

Your funds are…

  • Deducted over the course of the plan year
  • Available to you in full on January 1
  • Available during a spending grace period:
    • For example: services provided January 1, 2012 – March 15, 2012 can be used to claim 2011 plan year funds. This provides extra time to spend money not yet used. (During this time you can’t use your debit card to claim expenses from the previous year so use a claim form.)
easy reimbursement
Easy Reimbursement
  • ASIFlex can issue direct deposits to a checking or savings account
    • If you do not sign up for direct deposit, your reimbursements will be made via check mailed to your home address
  • You can receive e-mail letting you know when a reimbursement has come through
  • Optional debit card to pay for eligible health care expenses.
fsa debit card


  • Target
  • Fred Meyer
  • Costco
  • Wal-Mart
  • Sam’s Club
  • Walgreen’s
  • Dillon’s
FSA Debit Card
  • Use the debit card for out-of-pocket medical expenses only
  • Card use is restricted to use at:
    • Known health care providers
    • Many (but not all) retail outlets; some are:
fsa debit card continued
FSA Debit Card (continued)
  • Doesn’t necessarily eliminate paperwork
    • Every transaction must be substantiated somehow
    • Some substantiation can be done electronically
    • Remaining purchases prompt a request for documentation
    • Always keep your documentation even if ASIFlex does not ask for it

Provides a tax break on child or other dependent care expenses incurred while:

    • You go to work (single parent)
    • You and your spouse go to work
    • You go to work and your spouse:
      • Looks for work
      • Pursues an educational opportunity full-time
      • Is the dependent who needs the care
  • Other expenses are not eligible

For example, getting a babysitter for a Friday night date is not an eligible expense



eligible dependents
Eligible Dependents
  • Children under the age of 13*
  • Older dependents unable to care for themselves
    • Who live in your home at least 8 hours per day
    • Must meet IRS income guideline

*You or your spouse must be custodial parent with over 50% custody if divorced

eligible expenses
Eligible Expenses
  • Day care services
  • General purpose day camps
  • Babysitters
  • Pre-school
ineligible expenses include
Ineligible Expenses Include
  • Cost of food and transportation if itemized
  • Educational expenses
    • Includes private schools
  • Overnight camps
  • Payments to your spouse or any other dependent
  • Payments to your child under 19, even if he or she is not your dependent
deduction amount
Deduction Amount
  • Family maximum of $5,000/year
    • This is an IRS maximum per household
    • Deposit directly into your bank account
      • If you do not sign up for direct deposit, a paper check will be mailed to your home address
    • Receive notice of deposit via e-mail

Receiving Payment

important points to remember
Important Points to Remember
  • Regarding both FSA & DCAP
  • Debit card is not available for DCAP expenses
  • Employees who wish to continue in FSA & DCAP must enroll every year, even if they want to set aside the same amounts
  • Election is generally fixed for the entire plan year
  • Unused funds will go back to the plan administrator
    • Use it or lose it by the deadline
    • Start small if you are unsure of how much you will actually spend
    • Keeping track of your account is very easy


Call 1-800-659-3035