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Troop Treasurer. Online Training. Welcome!. Thank you for taking the time to learn about this important role in the troop!. Role of Troop Treasurer. Keeping accurate financial records for the troop Ensuring that the troop is following the financial guidelines

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troop treasurer

Troop Treasurer

Online Training

welcome
Welcome!

Thank you for taking the time to learn about this important role in the troop!

role of troop treasurer
Role of Troop Treasurer
  • Keeping accurate financial records for the troop
  • Ensuring that the troop is following the financial guidelines
  • Records submitted annually to council
  • Have records available to any leader, parent of a troop member, service unit team, or council representative
who can be a troop treasurer
Who can be a troop treasurer?
  • Adult volunteer
  • Currently registered member of Girl Scouts
  • Current background screening
  • Signed volunteer agreement
record keeping
Record Keeping
  • Keep accurate and up to date records for the troop
  • Keep receipts and troop check book register, as well as copies of the bank statements
  • Turned in annually, but keep up to date throughout the year
  • Utilize the Detailed Cash Record
  • All troop records kept for 4 years
financial reporting
Financial Reporting
  • Financial report is turned in annually and contains three parts
financial reports
Financial Reports
  • The Detailed Cash Record and Annual Financial Report and instructional video at sdgirlscouts.org/forms
  • Excel forms will complete the math and transfer the shared information between the two forms.
detailed cash record1
Detailed Cash Record
  • Accounting of all income and expenses
  • Input dates, details, and categorize transactions
  • Similar to check register
  • Instructions can be found at sdgirlscouts.org/forms
annual financial report equipment inventory
Annual Financial Report & Equipment Inventory
  • Additional troop information
    • Bank account information
    • Account signers
    • Equipment listing
  • Forms and bank statement turned into service unit treasurer annually
troop bank account wells fargo
Troop Bank Account – Wells Fargo
  • Girl Scouts partnership with Wells Fargo
    • No fee account
    • Debit card
    • Free checks
  • Contact your local service unit treasurer to get the steps to open account
  • Cannot go into any branch to open, must go through representative
account details signers
Account Details - Signers
  • Two unrelated adult signers
  • Person receiving statements should not be holding checkbook
  • When statement arrives, review and then give to person with the checkbook to reconcile
  • No minimum to open account
  • Accounts must be opened before participating in council sponsored sales
account details bank account information form
Account Details – Bank Account Information Form
  • Complete Bank Account Information Form when account opened
  • Resubmit when there are any changes to the troop account
troop money earning projects
Troop Money Earning Projects
  • Troop money earning project:
    • Any activities following a planned budget and carried out by the girls and adults to earn money for the troop treasury
  • Council sponsored product sale:
    • Council wide sales of authorized products, such as Girl Scout cookies or nuts
troop money earning
Troop Money Earning
  • All troops must participate in the annual cookie program to be eligible to do additional money earning projects
  • Troop money earning projects may not be held while council sponsored sales are occurring
  • Approval for money earning projects given by the service unit team or volunteer support coordinator
  • Recycling can be done anytime
money earning by age level
Money Earning by Age Level
  • Kindergarten Daisy
    • No money earning projects outside of council sponsored sales
    • All money transactions should occur between leaders and parents
  • First Grade Daisy
    • One money earning project in addition to council sponsored sales & recycling
  • Brownies
    • One money earning project in addition to council sponsored sales & recycling
money earning by age level1
Money Earning by Age Level
  • Juniors
    • Two money earning projects in addition to council sponsored sales and recycling
  • Cadette, Senior, and Ambassador
    • Three money earning projects in addition to council sponsored product sales and recycling
    • For these troop looking to save money for a high cost event, additional money earning can be approved by Volunteer Support Coordinator
    • For more than three must participate in council nut sales & cookie program
money earning project procedure
Money Earning Project Procedure
  • Application and guidelines at sdgirlscouts.org/forms
  • Submit 4 weeks in advance
  • For project profits greater than $250 submit to Volunteer Support Coordinator
  • When project is complete, fill out evaluation
  • Attach completed copy to your annual financials
appropriate activities
Appropriate Activities
  • Workshops
    • Try-Its, Badges, Bridging
  • Events
    • Songfest, dance, tea, play, concert
  • Homemade bake or craft sale
  • Car wash
  • Yard work
  • Babysitting
  • Walking tour
  • Nature hike
  • Troops own cookbook
inappropriate activities
Inappropriate Activities

Sales generating profits for a specific business or company other than Girl Scouts

  • Candy
  • Pizza
  • Shopping mall promotions
  • Restaurant fundraisers
  • Door to door sales
  • Gambling or games of chance
  • Product demos/commercial parties involving direct sales
    • Kitchenware, scrapbooking, jewelry, cosmetics
  • Direct solicitation of money
  • Money earning activities on the internet
donations to the troop
Donations to the Troop
  • At times a troop is approached by an individual, business, or organization that would like to sponsor or donate
  • Troops cannot solicit these donations, but if the troop is approached they can accept donations
monetary donations
Monetary Donations
  • Troops are able to accept $249.99 per donor per year
  • Monetary donations of $250 or greater go through the Girl Scout Council
    • Council acknowledges the tax deductible donation
    • Sends a check for $249.99 to the troop the donor indicates
    • Remaining funds remain at council to be used for the benefit of all girl within the organization
donation of goods
Donation of Goods
  • Donor wants to donate items to the troop
    • Meeting supplies
    • Equipment
    • Food
  • Troops can accept these donations in any amount
  • Always be sure to properly thank your donor for monetary donations or donations of items!
donations from the troop
Donations from the Troop
  • Troop may choose to contribute a portion of their funds to organizations or projects they consider worthwhile
  • Girls should be deciding on donations
  • Can donate funds or goods
  • Cannot directly raise money for other organizations
  • Support other organizations through service projects
  • For questions contact your volunteer support coordinator
use of troop funds
Use of Troop Funds
  • Activities must relate to the Girl Scout Program Goals
  • Discover - understand themselves and their values, and use their knowledge and skills to explore the world
  • Connect – care about, inspire, and team with others locally and globally to make the world a better place
  • Take Action – do something to make the world a better place
use of troop funds1
Use of Troop Funds
  • All money within the troop belongs to the troop as a whole
    • Never property of individual girls
    • Separate accounts or ledgers not permitted
appropriate uses for funds
Appropriate Uses for Funds
  • Council and service unit sponsored events
  • Supplies for activities during troop meetings
  • Programs with council community partners
  • Educational programs
  • Camping activities
  • Cultural experiences – museums & theatre
  • Community service
inappropriate uses for funds
Inappropriate Uses for Funds
  • These may not fit into the Girl Scout Program Goals
  • Limo rental
  • Shopping trips
  • Anything that the girls in the troop do not decide on using the funds for
  • For questions on activities contact you service unit activity consultant or volunteer support coordinator
what is opportunity fund
What is Opportunity Fund
  • Girl Scouts is committed to ensuring all girls can participate in Girl Scouting
  • Opportunity Fund Financial Assistance helps individuals in need
    • Participate in troop activities
    • Uniform pieces
    • New members registration fees
opportunity fund guidelines
Opportunity Fund Guidelines
  • Plan ahead with money earning projects and council sponsored sales to cover costs
  • Troop leader & parent or parent only may make requests
  • Individual requesting must be a registered member of Girl Scouts
  • A financial report for the previous year must be on file with council
applying for opportunity fund
Applying for Opportunity Fund
  • Application for Opportunity Fund and full guidelines available at the council website sdgirlscouts.org/forms
  • Completed request must be signed by parent or guardian
  • Submit requests to volunteer support coordinator at least 4 weeks before funds are needed
changes in a troop
Changes in a Troop
  • If a girl transfers to another troop or registers and an independent
    • All money remains with the original troop and no money is given to the girl or transferred to the new troop
  • When a troop moved from one program level to the next or bridges
    • All money moves with the troop
changes in a troop1
Changes in a Troop
  • If the troop divides
    • Financial report completed a the time of division
    • All assets divided among the two treasuries on a prorated basis according to girl membership
    • If a troop of 10 girls divides, each girl receives 1/10th of the total put into the account of the troop she is going to
changes in a troop2
Changes in a Troop
  • If a troop disbands and is no longer continuing
    • Leader submits a disbandment report along with the financials
    • Troop account closed and all funds sent to the service unit
    • If any of the girls continue on in other troops within a year, their prorated portion distributed to her new troop
    • Service unit holds disbanding funds for one year
    • If there are girls that do not continue the service unit uses their portions of the funds for the benefit of all girls in the service unit
changes in a troop3
Changes in a Troop
  • Change of leadership in a troop
    • Outgoing leader submits a financial report at the time of change
    • Copies of this report along with supplies given to the new leader
    • Bank account signers for the troop account are updated
questions
Questions?

Contact your

Service Unit Treasurer or Volunteer Support Coordinator

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