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GRANT MANAGEMENT. Presented by: Suzanne Alstadt - Office of Research and Sponsored Programs Mo Valentine - Grants Accounting Caroline Miller Robinson – INBRE Administrator. Training Objectives. Present an overview of the INBRE Program

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Presented by:

Suzanne Alstadt - Office of Research and Sponsored Programs

Mo Valentine - Grants Accounting

Caroline Miller Robinson – INBRE Administrator

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Training Objectives

  • Present an overview of the INBRE Program

  • Present a broad overview of the grant administration process

  • Outline general responsibilities for all parties involved with grant administration

  • Provide contact and training information to further your professional development

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Arkansas INBRE

IDeA Network of Biomedical Research Excellence

Purpose: to expand biomedical research infrastructure in Arkansas

NIH NCRR - IDeA Program

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1/2 of the NIH Budget Concentrated in 6 StatesNIH Total 2003 Budget - $21,600,973

NIH Fiscal Year 2003 Dollars

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Institutional Development Award Program

  • supported by the NCRR Division of Research Infrastructure – to develop the nation’s capacity for biomedical research by providing support for the development of research infrastructure

  • 23 states and Puerto Rico

  • Authorized in NIH Revitalization Act of 1993

  • Congressional intent to enhance geographical distribution of research funds and increase research capacity

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$2.5 M Total Annual Direct Cost



$0.25 M

$1.00 M


Admin. Core










Biotech Core


Lead Institutions





$1.25 M

$1.25 M

Arkansas INBRE

5-YearProgram-$16.3 million

In response to RFA RR-04-006, awarded May 19, 2005

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Lead Institutions

University of Arkansas for Medical Sciences

Steering Committee

University of Arkansas, Fayetteville

Lawrence Cornett, UAMS, Chair

External Advisory Committee

University of Arkansas at Little Rock

Helen Beneš, UAMS

Barbara Beltz, Wellesley College

Donald Bobbitt, UAF

James Hardin, St Louis University

Roger Buchanan, ASU

I. Saira Mian, Lawrence Berkeley Laboratory

Lawrence Cornett

Mary Good, UALR

Daniel Satterlee, Louisiana State University

Principal Investigator

Thomas Kieber


Emmons, UAMS

Roger Koeppe, UAF

Helen Beneš

Steve Jennings, UALR

Brian Greuel, JBU

Program Coordinator

Mentoring Advisory Committee

Joe Jeffers, OBU

Helen Beneš, UAMS, Chair

Clifton Orr, UAPB

Tom Goodwin, Hendrix

John Peek, Lyon College




Reis, UAMS

Administrative Core

Richard Rolleigh, Hendrix College

Rose McConnell, UAMont

Ronald Toll, UCA

Lawrence Cornett, Director

Gwen Childs, UAMS

Helen Beneš, Program Coordinator

Dennis Baeyens, UALR

Caroline Miller


Robinson, Program Manager

Science Foci Leaders

Robert Skinner, UAMS

Robert McGehee, UAMS

Paul Drew, UAMS

Bioinformatics Core

Mary L. Good, Director

Thomas Kieber


Emmons, Co


Director Research

Steven Jennings, Co


Director Education

Outreach Core

Mentoring Core

Donald Bobbitt, Director

Helen Beneš, Director

Science Research


Genomics, Proteomics & Digital Microscopy

Roger Koeppe, Director


Hendrix College


Lyon College




Roger Buchanan

P. Bandyopadhyay

Brian Greuel

Barry Gehm

Timothy Hayes

Patricia Marks

Barbara Clancy

Malathi Srivatsan

Richard Murray

Robert Sadoski

Robert Gregerson

Lori Hensley

Antonie Rice

Steven Foley

Figure 3




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Life Cycle of a Grant

  • Three Stages of Grants Management:

    Proposal Development



  • Three Areas of Responsibility:

    Office of Research and Sponsored Programs (ORSP)

    Grants Accounting (GA)


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Restricted Funds

  • Grants

  • Contracts

  • Consortium Agreements

  • Funding for a specific purpose

  • Funding with required financial reporting

  • Not gifts, donations, or purchased services

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Pre-Award Process

The Office of Research and Sponsored Programs (ORSP) is the University unit responsible for the review of all grant and contract proposals.

Any award resulting from a proposal is made to the institution, which is the grantee or the contractor.

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Pre-Award Compliance

  • Compliance letters. Humans, Animals, rDNA, Biosafety, Radiation Safety, etc. to ensure the safety and well being of subjects and personnel involved in the research

  • Training and Certification

  • Other Support

  • Time and Effort

  • Cost Share

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Post Award NIH Approval

  • Change in Scope of work

  • Pre-award costs (more than 90 days prior to the effective date of a new or competing continuation award)

  • Change in key personnel

  • Change in grantee organization

  • Change in grantee organizational status

  • Closely related work

  • Need for additional funding

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Post Award NIH Approval

  • Addition of a foreign component under a grant to a domestic organization

  • Changes to award terms and conditions or undertaking any activities disapproved or restricted as a term of award

  • Extension of final budget period of a project period

  • Transferring performance of substantive programmatic work to a third party (by consortium agreement, contract, or other means)

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Glossary of Terms

  • There is a presumed level of knowledge when an employee is assigned to manage a grant.

  • As with most professional organizations, Grants Administrators use their own language with specialized terms.


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Light Reading

  • OMB Circular A-21, “Cost Principles for Educational Institutions”

  • OMB Circular A-110, “Uniform Administrative Requirements for Grants and Agreements With Institutions of Higher Education, Hospitals, and Other Non-Profit Organizations

  • OMB Circular A-133, “Audits of States, Local Governments, and Non-Profit Organizations

  • NIH Grants Policy Statement (Rev 12/03)

  • A Guide to Managing Federal Grants for Colleges and Universities, NACUBO/NCURA