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Developing Management Skills Supplement C: Conducting Meetings

Developing Management Skills Supplement C: Conducting Meetings. C -. Learning Objectives. Implement guidelines for planning and conducting effective meetings Enhance the value of meetings attended. C -. Why Are Meetings Important?. Time spent in meetings Cost for ‘just being there’

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Developing Management Skills Supplement C: Conducting Meetings

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  1. Developing Management Skills Supplement C: Conducting Meetings C -

  2. Learning Objectives • Implement guidelines for planning and conducting effective meetings • Enhance the value of meetings attended C -

  3. Why Are Meetings Important? • Time spent in meetings • Cost for ‘just being there’ • It’s where decisions are made • Skills can be applied outside of work C -

  4. The Five P’s of Effective Meetings Purpose Participants Plans Participation Perspective C -

  5. Purpose Meetings serve three functions, • To make announcements • To make decisions • To brainstorm C -

  6. Calling a Meeting Meetings should be called for, • Information sharing • Commitment building • Information dissemination and feedback • Problem solving C -

  7. Participants Consider three factors, 1. Size of group • Too many or too few people can hurt the group 2. Composition • Homogeneity vs. Heterogeneity • Competition vs. Cooperation • Task vs. Process C -

  8. Participants (con’t) 3. Skills sets • Problem-knowers • Solution providers • Resource allocators • Decision makers looking for work C -

  9. Planning Rules for planning meetings, • The rule of halves • The rule of sixths • The report rule • The rule of three-fourths • The rule of thirds C -

  10. Rules for Planning (con’t) • Executive summary rule • The agenda bell rule • The agenda integrity rule • The temporal integrity rule • The minutes rule C -

  11. Participation The process used to involve members, including the following, • Provide introductions • Establish ground rules • Establish decision rules • The extensive rule, the intensive rule, the involvement rule, the expert rule, and the power rule. C -

  12. Participation (con’t) More on the process of participation, • Use a variety of media • Encourage and establish participation • Summarize C -

  13. Perspective Directs us to view the meeting from a distance KSS Method: finding what to ‘Keep,’ ‘Stop,’ and ‘Start’ to improve meetings C -

  14. Suggestions for Group Members • Determine if you need to attend • Prepare • Be on time • Ask for clarification • Be precise when giving information C -

  15. Suggestions for Group Members (con’t) • Listen • Be supportive of others • Assure equitable participation • Make disagreements principle-based • Act and react in a way to enhance group performance C -

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