CONDUCTING EFFECTIVE MEETINGS - PowerPoint PPT Presentation

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CONDUCTING EFFECTIVE MEETINGS

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  1. CONDUCTING EFFECTIVE MEETINGS

  2. Session Objectives • Recognize phases • Identify components • Manage participant behavior • Implement follow up

  3. Phases of Meeting Management • Preparation • Facilitation • Follow up

  4. Meeting Preparation • Determine tasks • Define outcomes • Determine actions • List participants, guests, roles • Set timeframe

  5. Meeting Management • Finalize logistics • Create agenda • Communicate • Set up • Prepare yourself

  6. Components of Good Meetings • Inform • Discuss/decide • Recognize

  7. Information Progress Important dates Facts

  8. Discussion/Decision • Strategies • Ideas • Project planning

  9. Recognition • Formal • Informal

  10. Categories of Participation • Under • Over • Distracting • Effective

  11. Eager • Summarize • Ask others

  12. Obstinate • Involve others on issues • Discuss issues later

  13. Dampener Ask for solutions

  14. Argumentative • Find areas of agreement • Get opinions of others

  15. Inarticulate • Paraphrase • Don’t correct

  16. Side Conversationalist Call on frequently for answers and opinions

  17. Summarize main points Stay on track Rambler

  18. Silent • Ask directed questions • Compliment on involvement

  19. Inattentive • Ask for opinion • Don’t embarrass

  20. Meeting Follow Up • Restore room • Evaluate meeting • Prepare minutes • Contact on action items

  21. Session Objectives • Recognize phases • Identify components • Manage participant behavior • Implement follow up

  22. “When I die, I hope it’s in a meeting. The transition from life to death will be barely perceptible.”