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FA~Link for FA, Sponsorships, AR, Student Services, and the Bookstore

FA~Link for Campus Stores. FA~Link for FA, Sponsorships, AR, Student Services, and the Bookstore. Bookstore. POS system Manages store inventory Performs Cash Register functions. Is This Your Bookstore at Rush?. Line at Cash Register Manual Entry Duplicate Efforts Lost Revenue.

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FA~Link for FA, Sponsorships, AR, Student Services, and the Bookstore

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  1. FA~Link for Campus Stores FA~Link for FA, Sponsorships, AR, Student Services, and the Bookstore

  2. Bookstore • POS system • Manages store inventory • Performs Cash Register functions

  3. Is This Your Bookstore at Rush? • Line at Cash Register • Manual Entry • Duplicate Efforts • Lost Revenue • Line for Voucher • Manual Lookup

  4. College Business Problem How can we give Students access to Colleague funds at the Bookstore?

  5. FA~Link was created to solve this problem Provide a real-time,two-way conversation between your campus bookstore and your Colleague system Students use their financial aid and sponsorship funds directly at the bookstore cash register

  6. Student Bookstore POS FA~Link Host Server Software Colleague App Server Student System FA~Link Interface Cashier POS Vendor’s Server FA~Link Connects POS with Colleague Real-time access to available FA & sponsorship funds

  7. FA~Link is in Colleague Robust, flexible, and proven Colleague Studio based software module BKPI Menu in ST

  8. BKPI Menu

  9. FA~Link Authorization Step • Cashier scans student purchases • Student ID is entered or scanned • FA tender key is pressed • TCP/IP message is sent to Colleague

  10. FA~Link Authorization Step Authorization uses your setup for Financial Aid, Sponsorships, rules, etc. Add/Drop activity is automatically reflected at the next visit to the campus store

  11. Control of Financial Aid funds Only Allowable Items Will Be Authorized No clothing, candy, etc.

  12. FA~Link Transaction Final Step • All data is up-to-date when the student leaves the cash register • Bookstore transactions are written to Colleague As Ordinary Invoices • co-exist with tuition, fees and other invoices for this student’s AR account

  13. ARAI

  14. ARII

  15. AR codes • AR codes in Colleague for bookstore purchases • Departments in the bookstore are mapped to AR codes in Colleague • What restrictions do you need for purchases? Current AR codes in Colleague for bookstore purchases How Departments in the bookstore are mapped to AR codes in Colleague What restrictions do you need for purchases?

  16. AIDE / SAXL

  17. BKAP

  18. BKPI Menu

  19. Reconciliation Report Date Driven Summary or Detail Real-Time Reconciles Against Datatel and Bookstore POS

  20. BKCT – Charge Transactions

  21. Getting Started Purchase and Load BKPI Module Fill Out Site Survey Configure FA~Link Establish TCP/IP Link Between POS and Colleague On-Site Training Go-Live

  22. Student Benefits • Faster Access to Funds for Books • No need to go from place to place on campus • Student Accounts Are Updated Immediately • Improves Customer Service

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