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Story about EMIS. Capacity Building Workshop on Monitoring and Evaluating Progress in Education in the Pacific 27 – 31 October 2008 Nadi, FIJI. Prepared by Nyi Nyi THAUNG, UIS (Bangkok). What people say about Education Data. Government senior officials say We have everything

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slide1

Story about EMIS

Capacity Building Workshop on Monitoring and Evaluating

Progress in Education in the Pacific

27 – 31 October 2008

Nadi, FIJI

Prepared by Nyi Nyi THAUNG, UIS (Bangkok)

slide2

What people say about Education Data

  • Government senior officials say
    • We have everything
    • We don’t have sufficient resources
  • EMIS staff say
    • Nobody care about our work
    • I am too busy
    • I don’t know what to do
  • Local education staff say
    • Reporting after reporting
    • Everybody is asking same thing
slide3

What people say about Education Data

  • Donors and developmental partners say
    • We are confused. Too many sources
    • How do they get this number, it is ridiculous
    • Where does our support to EMIS go
    • Data, Data, Data and no information
  • Other say
    • What is EMIS?
slide7

Vicious cycle of having no data or many data or useless data !!!

Little use of data for planning and no incentive for monitoring

Partial, unreliable, inconsistent, untimely data

Less intention/desire or feel less importance for policy makers to allocate adequate resources for monitoring

Unable to undertake proper, systematic, effective monitoring

Inadequate resources available for monitoring

slide8

Stopping the vicious cycle

  • Changing paradigm
    • Evidence-based policy formulation
    • Result-oriented programme implementation
    • Pressure from everywhere – Accountability
    • Availability and affordability of IT solutions
  • To have good data
    • You need a good system; and skillful, competent and committed people
what is emis
What is EMIS
  • Educational Management Information System
  • A system (not computer system) to provide information and documentation services that collects, stores, processes, analyzes and disseminates information for educational planning and management.
  • To co-ordinate and further improve dispersed efforts in the acquisition, processing, storage, transmission, analysis, repackaging, dissemination and use of educational management information
what does emis do
What does EMIS do……
  • To improve efficiency in collection, processing, storage, disseminatoin, analysis and supply of educational management information
  • To streamline the collection and processing of education data
  • To enhance the process of transforming data into information
  • To smooth the flow and speed of relevant information to users
  • To facilitate and promote the use of relevant information by various institutions and individuals at all levels for more effective educational planning, implementation and management.
how emis do
How EMIS do…….
  • Integrate, link and streamline relevant information resources
  • Effective and maximum use of IT technology to facilitate and enhance (not overburden) in processing, storage, analysis, and information dissemination
  • Setup information standards and data quality assurance
  • Minimum amount of data collection
  • Maximum amount of information sharing and dissemination
emis features
EMIS: Features
  • A network of one or more EMIS centers located in relevant agencies and at the central, regional and local levels
  • Each EMIS center should be equipped to perform the management information tasks especially processing and storage of data
  • All functions of an EMIS center do not necessarily have to be completely computerized
  • All information doesn’t necessarily have to be under one authority or one place but exist in coherent manner and able to provide integrated information as user needs
approaches of feeding data

Schools

Schools

Schools

Schools

Schools

Schools

Approaches of feeding data

Other MIS and databases

Central level School census DB

Central level School census DB

Sub-national level

Sub-national level

EMIS DB

EMIS DB

EMIS DB

when technology permits

Schools

When technology permits

Web interface

Other MIS and databases

Sub-national level Edu authorities

Central level Edu authorities

EMIS DB

emis data scope

PUPILS

FACILITIES

TEACHERS

CURRICULUM

SERVICES

FINANCE

Higher

Secondary

Primary

Technical

Vocational

FORMAL EDUCATION

Adult Education

Education for

Out of school

Youth

NON-FORMAL EDUCATION

Literacy Programme

POPULATION, HOUSEHOLDS, EMPLOYMENTS

EMIS: Data scope
emis operational structure

Studies,

Papers

Reports, Tables, Charts

UNESCO

INSTITUTE for STATISTICS

EMIS: Operational Structure

Processing/Storage

Outputs

Dissemination

Use

  • Annual report
  • Statistical Digest
  • Information Sheet
  • Poster
  • Brochures, Pamphlets

Policy

Planning

Management

Decision Making

Evaluation

Printed Format

Electronic Format

WEB

Online Access

Link with other DBMS

  • -Salary
  • Promotion
  • Recruitment

Personnel

Management

  • -Finance
  • Facilities

Resource Management

Data

  • Analytical reports
  • Diagnostic studies
  • Casual-effect Analysis
  • Internal efficiency
  • Simulations
  • Projections
  • Manpower Planning
  • External efficiency

Specific information

EMIS database

evolution of emis
Evolution of EMIS

DSS “Decision Support System”

MIS “Management Information System”

SIS “Statistical Information System”

Summary

Electronic forms

Manual Summary

evolution of emis18
Evolution of EMIS
  • Summary Reporting
    • General summay information for reporting
  • Statistical Information System (SIS)
    • More detailed summary data
    • Disseminate in the form of annual yearbook
    • Use mainly for reference, national level policy planning and resource allocation
  • Management Information System (MIS)
    • More management oriented information
    • Linkage and integrate other relevant information sources
    • Information are available in various formats and forms
    • Use for planning and monitoring of policy and programme at most levels
evolution of emis19
Evolution of EMIS
  • Decision Support System (DSS)
    • Direct support of key or future decisions
    • Online up-to-data data
    • Able to customize data retrieval and analysis
    • Fully integrated with other management systems
slide20

So called EMIS………..

  • Mostly are Statistical Information System (SIS)
  • They are varied in
    • Where the data processing take place
    • Database and software platform
    • What data are collected in which frequency
    • Up to which administrative level are the individual school data available
  • Determining whether the system is good or bad
    • Availability of data and information
    • Timeliness
    • Reliability and accuracy
    • Dissemination
having real emis

UNESCO

INSTITUTE for STATISTICS

Having Real EMIS
  • Consistent political commitment and support
  • Adapt and build on existing data systems
  • Establish a SYSTEM rather than being overly concerned with IT
  • Start with simple and affordable utilizing existing resources, skill and know-how; and gradually upgrade, expand and extend to a full-scale system
  • Avoid complicated initial design and structure
  • Do not neglect client demand/expectations
having real emis22

UNESCO

INSTITUTE for STATISTICS

Having Real EMIS
  • Think of long-term sustainability in building institutional mechanisms rather than piece-meal project approach
  • Repeated training and continuous upgrading of people involved
  • Proper staff incentives and reward
  • Full utilization of collected data and derived information by every level of users including the general public and
  • Be transparent, be available to all users
final words
Final words
  • EMIS is not a toy, it’s a system
  • Start with simple and gradually expand
  • Rome was built not within a day
  • Mangoes come from trees not from sky
  • Practice makes perfect
  • Garbage in, Garbage out