Purpose :

1. Purpose: Hurricane Exercise Planning Review Texas 2008 Hurricane Exercise (HUREX 08)

2. Agencies Involved SPONSOR: Governor’s Division of Emergency Management (GDEM) DELIVERY: Texas Engineering Extension Service (TEEX) National Emergency Response & Rescue Training Center (NERRTC)

3. Purpose • To review the concept and intent for HUREX • To obtain regional and jurisdictional input regarding their participation in HUREX • Confirm participating jurisdictions, agencies. organizations • Identify Focus Areas • Identify Full Scale elements • To provide the means for “Face to Face” communications between evacuating and sheltering areas

4. Purpose • HUREX 08 Planning Document • Provided to your Region’s POC • Provides structure for the planning process • Captures information required by NERRTC exercise personnel for the development of your jurisdiction (regional) HUREX 08 exercise

5. Topics Covered • HUREX 08 Review • Exercise Intent • Exercise Objectives • Exercise Concepts • Focus Areas • Milestones • Exercise Planning • Scheduled Events • Deliverables • Questions

6. Participating Jurisdictions • Evacuation Areas • Houston-Galveston Evacuation Area • Shelter Areas • Dallas/Fort Worth Area • Austin • Huntsville, Walker County

7. Exercise Intent To improve the ability of the State of Texas to respond to catastrophic hurricanes along the Gulf Coast. • Focus on special needs evacuation • Facilitate coordination between evacuating and sheltering jurisdictions • Validate the State’s 120-Hour Hurricane Response Matrix • Incorporate lessons learned from past hurricanes, recent experience with Dean, Felix & Humberto

8. HUREX Objectives • Objective 1:Gain Situational Awareness • Event assessment • Establish ICS structure • Immediate protective measures • Other immediate threats and vulnerabilities • Objective 2:Coordinate Response • Communications interoperability • Effective command and control • Mutual aid agreements • Response asset visibility and time frames • Inform the public and media

9. HUREX Objectives • Objective 3:Request Assistance • Regional Response Plans • Mutual Aid Agreements • State & Federal resources via the MACS & DDC • Validate the role of ARCC in hurricane response • Private and charitable organizations • Private Sector- fuel, food, water • Objective 4:Evacuation • Special Needs • Evacuation hubs • Traffic Management / Contraflow • Fuel / comfort stations • Alternative transportation means • Medical support • Search & Rescue

10. HUREX Objectives • Objective 5:Sheltering • Special Needs • Reception Center (s) • Companion animals • Hub concept • Spontaneous shelters • Non-Hub sheltering locations • Objective 6:Continuity of Government • Restoration of Services • Security • Re-entry

11. Exercise Concept • Focus on “Decision Window” • H-120 to H-48 • Decisions made here set the stage for success in “execution window” • “Execution Window” • H-72 to H-36 • Actions here determine success • 90 % of exercise will be in H-72 to H-36 • 10 % in H-36 to H-Hour • Focus on Special Needs • ID • Care during Evac • Evac • Shelter H-Hour = Arrival of 39 mph winds on the coast

12. Decision Window Execution Window Exercise Concept and Keys to Success in Special Needs Evacuation H–120 H–72 H–48 H–36 H Hour Contraflow Begins (+/-) H-Hour = Arrival of 39 mph winds on the coast

13. 90 % Pre-Contraflow 10 % Post Contra-flow Exercise Concept 90 % pre-Contraflow; 10 % post-Contraflow H–72 H–48 H–36 H Hour Contraflow Begins (+/-) H-Hour = Arrival of 39 mph winds on the coast

14. Focus Areas • An issue, capability or required action that you may choose to emphasize or demonstrate during HUREX 2008. • May be exercised either as a full scale element or in the functional portion of the exercise. • The following slides list several Focus Areas identified by GDEM during past HUREXs from which you may choose as you shape the focus of your own exercise. • Provide your selections to NERRTC personnel during he planning meeting.

15. Milestones • Orientations (December 11/18 2007) • Planning Meeting (January 15 2008) • TTX (February 26 2008) • ROC Drill (April 15-17 2008) • Functional/Full Scale Exercise (April 29-May 1 2008)

16. Hurricane Exercise Questions?

17. Purpose: Hurricane Exercise Planning Meeting Texas 2008 Hurricane Exercise (HUREX 08)

18. Functional/Full Scale Exercise Scope: a two day exercise focusing on special needs evacuation and sheltering with an AAR on the morning of the third day. • Who will participate? • What are the Focus Areas? • Where does the exercise fit into the 120-hr matrix? • Where? • Full scale?

19. Functional Exercise Who will participate in a functional role only? • Evacuation Area Jurisdictions • Shelter Area Jurisdictions • Additional Nodes? (MACCs, DDC, Agencies, etc…)

20. Full Scale Exercise Who will also conduct a FSE and what will it be? • Evacuation Area Jurisdictions • Shelter Area Jurisdictions

21. FE/FSE Focus Areas • Regional Evacuation focus areas? • Special Needs • Jurisdiction Evacuation focus areas? • Regional Shelter focus areas? • Jurisdiction Shelter focus areas?

22. FE/FSE Timeline Example H-120 H-96 H-72 H-48 H-24 H-Hr H+24 H+48 H+72 H-36 D1 9:00am 10:00am 5:00pm D2 8:00am 5:00pm Day One Day 2 • Gain Situational Awareness • Coordinate Response • Request assistance • Evacuation • Sheltering • Continuity of Government Exercise Time? Decision Points?

23. FE/FSE Timeline • When do you want to start? End? • Which time periods should be emphasized? H-120 H-96 H-72 H-48 H-24 H-Hr H+24 H+48 H+72

24. Rehearsal Of Concept (ROC) Scope: The Texas Hurricane ROC Drill uses a computer-driven simulation to train participants in decision-making skills, incident management, staff responsibilities, and situational awareness associated with a catastrophic hurricane. The exercise focuses on the key decision-making requirements at the elected and senior appointed level and response functions within the Emergency Operations Center (EOC).

25. ROC Concept of Operations • Simulations will assist participants in establishing situational awareness • Timeline will be advanced in increments to meet objectives (i.e., H+120, H+72, etc…) • Simulations will be used as a tool to communicate between evacuating and sheltering jurisdictions

26. ROC Concept of Operations • Interaction between Evacuating and Sheltering jurisdictions • Exercise injects will come from role players and simulation

27. Facility Sheltering Jurisdictions Evacuating Jurisdictions

28. Simulation

29. Rehearsal Of Concept (ROC) • Which focus areas need to be included? • Attendees? Evac Area 32 DFW 9 Austin 4

30. Tabletop Exercise Scope: A one day exercise to address specific evacuation and sheltering focus areas. • Which focus areas should be included? • How would you like the breakout groups organized? (By Evac/Shelter, Mix, 1 Group)

31. Deliverables • Plans, documents, procedures, & guidelines • Means of communication in the Jurisdictions • Shelter Area Participants attending TTX must submit travel and lodging request no later than noon February 12 2008. • Participants attending ROC Drill must submit names to the EOTC by noon March 21 2008.

32. Hurricane Exercise Orientation ? Questions? Exercises Deliverables Travel/Lodging

33. Points of Contact (EOTC) National Emergency Response & Rescue Training Center (Texas A&M) Keith Stephens (979) 458-3446 keith.stephens@teexmail.tamu.edu Training Manager Jory Grassinger (979) 458-6853 jory.grassinger@teexmail.tamu.edu Training specialist Daniel Demott(979) 458-2718daniel.demott@teexmail.tamu.edu Instructor

34. Points of Contact DPS/Governor’s Division of Emergency Management (GDEM) Jack Colley Gary Weeks (Chief) (Supervisor Terrorism Preparedness) (512) 424-2443 (512) 424-5347 jack.colley@txdps.state.tx.us gary.weeks@txdps.state.tx.us National Emergency Response & Rescue Training Center (Texas A&M) Roger Sheridan (979) 458-7775 roger.sheridan@teexmail.tamu.edu (979) 220-7652 & Jim Sachtleben (979)458-6853 james.sachtleben@teexmail.tamu.edu (979) 324-2281 (cell)