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Collaboration and Data Sharing with the Judiciary Mark Dobek Director, Judicial Information Systems Michigan Supreme Court. Status of Case Management Systems for the 251 trial courts in Michigan 17 vendors provide software to Trial Courts 10 are Home-grown or County Based Applications

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Collaboration and Data Sharing with the JudiciaryMark DobekDirector, Judicial Information SystemsMichigan Supreme Court

michigan judiciary
Status of Case Management Systems for the 251 trial courts in Michigan

17 vendors provide software to Trial Courts

10 are Home-grown or County Based Applications

7 are vendor provided services

Judicial Information Systems

35 different modules that are based on specific case types

Deployed on 150 different distributed hardware environments

Michigan Judiciary
judicial data warehouse
Goals for Improvement:

Provide access for courts, to other court’s data;

Central Name Index

Data comparison with other courts

Provide better statistical analysis by SCAO on detailed trial court data;

For example: details on criminal charges and their dispositions

Data sharing with Executive Branch Agencies

Michigan Department of Human Services (MDHS)

Michigan Department of Corrections (MDOC)

Michigan Department of Community Health (MDCH)

Michigan State Police (MSP)

Judicial Data Warehouse
slide4

DW Users

DW Users

Non-JIS sites

JIS Sites

LGNet

County

County

Firewall

Firewall

Circuit/District/Probate Court

Circuit/District/Probate Court

Systems

Systems

IBM AS/400

DW Users

SOM

HoJ

Firewall

Firewall

JIS (Hall of Justice)

State of Michigan LMAN

NCR 4400

NCR Teradata

TCIS

CRS

JDW

Application Node

Data Warehouse

(Oracle)

(Oracle)

Staging Server

JDW Technical Infrastructure

implementation status
Statewide Implementation Map

Regional Implementation Map

Details status in Ingham, Kent, Macomb, Oakland, Wayne, and Washtenaw counties.

Implementation Status
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Roscommon

KEWEENAW

HOUGHTON

ONTONAGON

BARAGA

Gogebic

LUCE

MARQUETTE

CHIPPEWA

ALGER

SCHOOLCRAFT

IRON

DICKINSON

MACKINAC

DELTA

EMMET

MENOMINEE

CHEBOYGAN

PRESQUE ISLE

CHARLEVOIX

ANTRIM

OTSEGO

ALPENA

MONTMORENCY

LEELANAU

OSCODA

BENZIE

GRAND

TRAVERSE

KALKASKA

ALCONA

CRAWFORD

IOSCO

MANISTEE

WEXFORD

MISSAUKEE

ROSCOMMON

OGEMAW

GLADWIN

ARENAC

MASON

LAKE

OSCEOLA

CLARE

HURON

OCEANA

NEWAYGO

MECOSTA

ISABELLA

MIDLAND

BAY

TUSCOLA

SANILAC

SAGINAW

MONTCALM

GRATIOT

MUSKEGON

KENT

LAPEER

GENESEE

ST. CLAIR

OTTAWA

IONIA

CLINTON

SHIAWASSEE

MACOMB

OAKLAND

ALLEGAN

BARRY

EATON

INGHAM

LIVINGSTON

VAN BUREN

KALAMAZOO

CALHOUN

JACKSON

WAYNE

WASHTENAW

BERRIEN

CASS

ST. JOSEPH

BRANCH

HILLSDALE

LENAWEE

MONROE

JDW Implementation Map

September 2007

Implemented

Partially Implemented. Refer to Regional Implementation Map.

Partially Implemented

On Hold (Application DecisionPending)

Partially Implemented and Application Decision Pending

implementation status1
When implemented Statewide (EST 12/2008)

83 Counties

251 Courts

35 Judicial Case Management Systems

Currently Implemented (9/2007)

83 Counties

217Courts

25 Judicial Case Management Systems

40 million cases

Implementation Status
standardization
Standard Values have been established for:

Alternate Name Type (example: AKA = Also Known As)

Attorney Type (example: A = Appointed)

Case Security (example: P = Public)

Case Status (example: O = Open)

Disposition Code (example: DIS = Dismissed)

Gender (example: F = Female)

Party Type (example: D = Defendant)

Offense Code Type (example: L = Local Offense)

Offense Original or Amended Indicator (example: O = Original)

Offense Modifier (example: A = Attempted)

Race (example: A = Asian)

Standardization and cleansing of Addresses

Postal Soft is used to standardized addresses. Unique Addresses are stored and address history is maintained.

Standardization
collaboration and data sharing
DLN Matching with MDOS

Compares the court’s DLN with the DLN from MDOS. This results in more accurate matches when assigning the UPI number. The MDOS DLN, Address, Gender, and DOB is displayed in BI-Query and the Name Search Application.

Death Record Matching with MDCH

Compares Name and DOB with individuals with court records to the MDCH Death Record Database, allowing court personnel to cease collection efforts or cancel outstanding warrants on deceased individuals.

Collaboration and Data Sharing
collaboration and data sharing1
Updating Criminal History Records (CHR) for State Police

Finds missing dispositions for open arrest records from the CHR database. The list of matching dispositions is provided to the Court for verification. After verification is complete, the records are electronically updated with the records from the JDW.

Traffic Citation Tracking for Office of Highway Safety and Planning (OSHP)

Part of OHSP’s strategic plan to link vehicle crash data to a citation’s disposition and sentence information.

Match data from the CRASH system to JDW to develop aggregate and trend reports dealing with individuals involved in a crash. For example, how many individuals involved in a crash are repeat offenders, or how many of these individuals had MIPs.

The addition of court data will assist OHSP in the analysis of individuals involved in crashes and ultimately be able to allocate their federal funds to programs that will assist in preventing these occurrences.

Collaboration and Data Sharing
collaboration and data sharing continued
Providing case detail access to other courts and state agencies

Courts are able to query on an individual and view entire judicial history statewide.

Probation Officers from both MDOC and the District Courts can monitor individuals using the JDW to see if they have violated their probation by committing offenses in other counties, or have changed their address.

Friend of the Court staff use the JDW to locate missing parents.

Ad-hoc requests:

Determining repeat offenders in DUI Courts

Cyber terrorism crimes

Collaboration and Data Sharing (continued)
under consideration for future development
MSP-OHSP

Further linking the Crash, Citation Data to EMS Transport and Death data files.

Drug Courts

Determine drug court success based on recidivism rates

Inmate data from Michigan Department of Corrections

New data feed from the OMNI system loaded to the JDW

Contains active Prisoners, Parolees and Probationers

Expected to be available by end of 2007 calendar year

Department of Human Services

Children Absent without Legal Permission (AWOLP)

Adoption and Foster Care Analysis and Reporting System (AFCARS)

Under consideration for future development