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ME28 and ME55 - Release POs and PRs Kathy Chance Systems Modernization Project

ME28 and ME55 - Release POs and PRs Kathy Chance Systems Modernization Project. The Lifecycle. Purchase Requisition (only if over $5000). Only if NECESSARY! Only for items (goods or services) that total over 5000 dollars. Release/Approval (by College & D.O.). PR Converted to PO

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ME28 and ME55 - Release POs and PRs Kathy Chance Systems Modernization Project

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  1. ME28 and ME55 - Release POs and PRsKathy ChanceSystems Modernization Project

  2. The Lifecycle Purchase Requisition (only if over $5000) Only if NECESSARY! Only for items (goods or services) that total over 5000 dollars. Release/Approval (by College & D.O.) PR Converted to PO (by Regional Specialist, College & D.O.)

  3. The Lifecycle Good Receipt (only if necessary) Purchase Requisition (only if over $5000) Purchase Order Release/Approval (by College & D.O.) Release/Approve (College) Invoice Verification (College) Payment/Check Printed at D.O. Print the PO (College) PR Converted to PO (by Regional Specialist, College & D.O.)

  4. What are Release Strategies? • Release = Approve in SAP. • Determines the order and by who a document (PO or PR) is approved in SAP. • Documents must be approved in a timely manner to ensure orders move through the system. Unreleased documents can not be converted to POs or ordered from the vendor. • Up to three levels of approval • Department Head/ Funds Center • Director • District Purchasing Office

  5. What is PR? • PR = Purchase Requisition. PRs are used to buy something that is OVER $5000! (Unless you are in Facilities). • PRs must be approved (using ME55) separately then POs. • A PR comes in two Document Types: • PR = request for Goods (items) • RFC = request for contract (services)

  6. What is a PO? • PO = Purchase Order. A PO is used to buy something that is UNDER $5000! • POs must be approved (using ME28) separately then PRs. • A PO comes in four Order Types: • CO = Contract (only use when converting from PR) • FOF = Facilities Order Form (only for Facilities projects) • PO = Purchase Order (ordering goods/items) • STA = Short Term Agreement (ordering contract/service)

  7. Resources • Regional Procurement Specialists • Kim Hoffman for LATTC, ELAC, and WLAC • Ramona Divinagracia for LAVC, LAMC, and LAPC • Jim Watson for LACC, LAHC, and LASC • SAP Help Desk (primarily John Fast, FI Procurement Team Member) – 213-891-2117 • SAP Project Web Page • http://sap.laccd.edu

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