me28 and me55 release pos and prs kathy chance systems modernization project
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ME28 and ME55 - Release POs and PRs Kathy Chance Systems Modernization Project. The Lifecycle. Purchase Requisition (only if over $5000). Only if NECESSARY! Only for items (goods or services) that total over 5000 dollars. Release/Approval (by College & D.O.). PR Converted to PO

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the lifecycle
The Lifecycle

Purchase Requisition

(only if over $5000)

Only if NECESSARY! Only for items (goods or services) that total over 5000 dollars.

Release/Approval

(by College & D.O.)

PR Converted to PO

(by Regional Specialist, College & D.O.)

the lifecycle1
The Lifecycle

Good Receipt

(only if necessary)

Purchase Requisition

(only if over $5000)

Purchase Order

Release/Approval

(by College & D.O.)

Release/Approve

(College)

Invoice Verification

(College)

Payment/Check

Printed at D.O.

Print the PO

(College)

PR Converted to PO

(by Regional Specialist, College & D.O.)

what are release strategies
What are Release Strategies?
  • Release = Approve in SAP.
  • Determines the order and by who a document (PO or PR) is approved in SAP.
  • Documents must be approved in a timely manner to ensure orders move through the system. Unreleased documents can not be converted to POs or ordered from the vendor.
  • Up to three levels of approval
    • Department Head/ Funds Center
    • Director
    • District Purchasing Office
what is pr
What is PR?
  • PR = Purchase Requisition. PRs are used to buy something that is OVER $5000! (Unless you are in Facilities).
  • PRs must be approved (using ME55) separately then POs.
    • A PR comes in two Document Types:
      • PR = request for Goods (items)
      • RFC = request for contract (services)
what is a po
What is a PO?
  • PO = Purchase Order. A PO is used to buy something that is UNDER $5000!
  • POs must be approved (using ME28) separately then PRs.
    • A PO comes in four Order Types:
      • CO = Contract (only use when converting from PR)
      • FOF = Facilities Order Form (only for Facilities projects)
      • PO = Purchase Order (ordering goods/items)
      • STA = Short Term Agreement (ordering contract/service)
resources
Resources
  • Regional Procurement Specialists
    • Kim Hoffman for LATTC, ELAC, and WLAC
    • Ramona Divinagracia for LAVC, LAMC, and LAPC
    • Jim Watson for LACC, LAHC, and LASC
  • SAP Help Desk (primarily John Fast, FI Procurement Team Member) – 213-891-2117
  • SAP Project Web Page
    • http://sap.laccd.edu
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