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Top Ten Things I've Learned As A Late Show Intern 5/22/2013. 10. Laugh at the jokes whether they're funny or not 9. Attention to detail is super implortant 8. Buying 100% pure grain alcohol is not as easy as it sounds

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top ten things i ve learned as a late show intern 5 22 2013
Top Ten Things I've Learned As A Late Show Intern 5/22/2013

10. Laugh at the jokes whether they're funny or not

9. Attention to detail is super implortant

8. Buying 100% pure grain alcohol is not as easy as it sounds

7. There's no better way to work for free and learn nothing about show business

6. Weekly transfusions of our youthful blood keep Dave alive

5. The camera loves me

4. It's more fun to watch television than to work in television

3. Snitches get stitches

2. After several months, you start to have feelings for the photocopier

1. I should've interned for a Jimmy

recognizing the value of volunteering and internships for aspiring archival professionals

Recognizing the Value of Volunteering and Internships For Aspiring Archival Professionals

CIMA/SRMA May 23, 2013

Panelists: Kellie M. Johnson, Ryan Lee, and Alan Barnett

  • Kellie M. Johnson – Library Assistant, Highland City Library
  • Ryan K. Lee – Corporate Archivist, LDS Church History Library
  • Alan Barnett – Manager Archives Research Center, Utah State Archives
goals of the panel
Goals of the Panel
  • Begin a Conversation
course work
Course Work
  • Practicum for credit at Western Archeological & Conservation Center fall 2010
    • 1 week
  • Practicum for credit at University of Utah Special Collections summer of 2011
    • 1 month
volunteer work
Volunteer Work
  • Volunteer at Utah Valley University George Sutherland Archives
    • since 2011
goals of the panel1
Goals of the Panel
  • Begin a Conversation
  • Promote Advantages of Professional Training
wanted free labor the impact and ethics of unpaid work
Wanted, Free Labor: The Impact and Ethics of Unpaid Work

“Budget cuts or other challenges are not an excuse to strip a position of its pay and slap the word “intern” on it. This does a disservice to the intern by lacking key mentorship and learning components, and does a disservice to the profession by devaluing our education and skills. Don’t do it. If you see it done, call it out.” Lance Stuchell

professional advocacy
Professional Advocacy
  • SAA Students and New

Archives Professionals

(SNAP) Roundtable

    • January 25, 2012
  • Pushing the Profession


call for comment
Call For Comment

“It is always difficult to say "I would love to

volunteer, but I am also in the process of looking for full time work" - so that balance between wanting to help an organization and looking out for oneself is quite hard. I don't want to lose an opportunity to network and get some more experience and I don't want them to think that I will "work for free" forever.” - Shane E. Stephenson, Graduate UW Milwaukee Archival Studies Program

rebecca potance 2012 survey on internships
Rebecca Potance2012 Survey on Internships

9. Did this internship include structured feedback on applied archival skills by records professionals working in the field?

36%     Yes, exactly

    31%     I received feedback from a records professional but it was only when I asked for it

    21%     No, not at all

     8%      I received regularly scheduled feedback but it was not from a records professional

10. Were you asked to attend staff meetings?

       68%    No       32%    Yes

rebecca potance 2012 survey on internships1
Rebecca Potance2012 Survey on Internships

15. Would you recommend this position to someone else?

    59%    Yes    22%    Probably     9%    Not Sure     6%    Probably Not     3%    No

16. If you stated that you might not recommend this internship, please explain your reasons. Check all that apply.

     52%     Inadequate training/advising (39 responses)*

*percentages do not reflect opinion of entire intern community

rebecca potance 2012 survey on internships2
Rebecca Potance2012 Survey on Internships

“Of course it is important (necessary) for students to put theory into practice, but I don't think at academic archival programs are realistic about the definition of "value," and are encouraging (at least passively) their students to lower their standards of self-worth upon entering the professional field.” MLIS student, unpaid intern

snap continuing discussions
SNAP Continuing Discussions

“I've been an advocate of an apprenticeship model for a long time. If I had to ditch the schooling or the free labor, I'd ditch the school without hesitation, and I don't know if we can discuss internships without taking into consideration the state of higher ed. in general, the MLIS in particular, and the perception of expertise and the value of the profession.” Maria Lin, MLIS 2013 (emphasis mine)

goals of the panel2
Goals of the Panel
  • Begin a Conversation
  • Promote Advantages of Professional Training
  • Provide Meaningful Ideas for Host Institutions
sponsor s responsibility
Sponsor’s Responsibility

“. . . if a college student is paying a course fee to intern, it is the responsibility of the supervising archivist to prepare a useful internship experience or, if not at the student's institution, to pass on hosting an internship unless they are willing to make it useful.  It's not fair to the student to have them pay for a lousy internship.”

– Greg Jackson, Archivist, Bryn Anthyn College

internship resources
Internship Resources
  • Archival Internships
  • Academic Internships:
    • What Faculty Advisors Need to Create
    • What Site Supervisors Need to Do
    • What Students Need to Know
  • Independent Internships
volunteer resources
Volunteer Resources
  • Volunteer Programs in Archives
  • Archives & Project Descriptions
  • Tools Shared by Archives:
    • Volunteer Questionnaire
    • Volunteer Service Application
    • Standards of Conduct for Volunteers
    • Archival Processing Manual

how focusing on experience got me where i am today

How Focusing on Experience Got Me Where I am Today

By Ryan Lee

CIMA 2013

Salt Lake City, Utah

  • 13 years of experience
    • 7 years experience prior to first job
    • Student jobs and internships (paid and unpaid)
  • Current position – Corporate Archivist (LDS Church)
    • Prior experience key to landing this position
the decision
The Decision
  • USU undergraduate
    • American Studies/US History
  • Many working students stuck with jobs not related to careers/majors
  • Decided this was not me!
    • Chose career path
    • Chose only jobs related to career/major
  • Sacrificed more money for more experience
undergraduate usu archives and spec coll
Undergraduate – USU Archives and Spec. Coll.
  • Serials (library work!)
    • Intro to library cataloging, acquisitions
  • University Archives
    • Intro to archival standards, reference
  • Photo Archives
    • Intro to HTML, online finding aids, publication requests
  • Key benefits:
    • Intro to archives/special collections
    • Built relationships/network
      • Grad school references
    • Determined this was my future
undergraduate american west heritage center
Undergraduate – American West Heritage Center
  • Branching out to related fields
    • Started with trip to Williamsburg, VA
    • Love studying American West history
  • Worked on Pioneer Site as interpreter
  • Tasked with building a cabin with 19th century tools
  • Managed volunteers, including children
  • Key benefits:
    • Archives vs. living/public history – which one is for me?
    • Answer = ARCHIVES!!!
interim experience walt disney world
Interim experience – Walt Disney World
  • WDW College Program
  • Looking for archives experience in other places
  • Low-level work – custodial
  • In the end, no opportunities for archives experience
    • Focus on business/management
  • Key benefits:
    • Further solidified career path
    • Tons of FUN!!!
graduate indiana university archives
Graduate – Indiana University Archives
  • First task – found student job at IU Archives
    • Easy due to previous experience
  • Built upon previous processing experience
  • Gained extensive new experience in EAD, DACS, and exposure to MARC
  • Learned TEI for special project
  • Learned about other archival media
    • Architectural records
  • Key benefits:
    • Near-professional level experience
    • Networking
graduate summer internships
Graduate – Summer Internships
  • 2004 - BYU Special Collections - EAD
    • Used networking to learn of opportunity (right place, right time)
    • Only 3 weeks, but began network that lead to current job
graduate summer internships1
Graduate – Summer Internships
  • 2005 - LDS Church Archives – Korea project
    • Used network from BYU internship
    • Experience in acquisitions, donor relations, oral histories, international travel, language
graduate lilly library
Graduate – Lilly Library
  • Graduate-level scholarship
    • Due to previous experience with EAD
  • Key benefits:
    • EAD experience in personal papers / manuscript / special collections
    • Network with professionals in these fields
    • Experience in processing and exhibiting these types of materials
first professional job
First Professional Job
  • Assistant Archivist, Indiana University Archives (2006-2008)
    • Landed job almost entirely based on previous experience
    • Worked as student under person who previously held this position
    • Familiar with projects and colleagues
    • Luck and timing
second and third professional jobs
Second and Third Professional Jobs
  • Metadata Specialist, LDS Church History Library (2008-2010)
    • Prior experience in archival metadata standards made for perfect fit
  • Corporate Archivist, LDS Church History Library (2009-present)
    • Previous job not exactly what I wanted to do in archives
    • But put me in the right place at the right time
lessons learned
Lessons Learned
  • Experience matters!
  • Get experience in place you would like to work
  • Experience builds relationships
    • More likely to hire people they know
  • Luck / timing are a factor in getting a job
    • Internships and other jobs can put you in the right place, right time
communicating the needs of the organization

Communicating the Needs of the Organization

Define the job – Job Descriptions

Provide appropriate training

Give on-going supervision

creating a job description1

Creating aJob Description

Position or job title


Description of tasks and duties

Desired skills and qualifications

Time requirements

training volunteers


Invest the necessary time

Provide written procedures or directions

Make training an on-going process

supervising volunteers


Check in regularly

Create a relationship to encourage on-going questions and feedback

volunteer organization relationship1


Volunteer – Organization Relationship




why volunteer

Why Volunteer?

Make a contribution – “give back”

Enhance resume – develop skills

Get out of the house

Satisfy court order

Social interaction

Passion for the work

Be a part of something


providing a paycheck

Make the job satisfying

Providing a “Paycheck”

Match volunteer to appropriate tasks

Provide adequate training

Keep volunteers busy, but not overwhelmed

Allow for learning and advancement

Encourage ownership

providing a paycheck1

Make volunteers part of the organization

Providing a “Paycheck”

Introduce staff members

Include volunteers in staff meetings

Invite to activities, parties, workshops, etc.

Give volunteers designated work space

Allow for learning and advancement

Provide access to staff facilities


providing a paycheck2

Offer personalized rewards

Providing a “Paycheck”

Employment opportunities

Letters of recommendation

Registration for professional conferences

Opportunity to present work

Bus passes

Get-well cards

Facilitate social interaction

providing a paycheck3


Providing a “Paycheck”

Compliment and thank volunteers regularly

Showcase in newsletter

Hold a volunteer recognition luncheon

Present certificates for service hours

Volunteer of the month/year

Gift certificates for outstanding service

communicating organization needs volunteer paycheck successful volunteer program

Communicating Organization Needs+Volunteer “Paycheck”=Successful Volunteer Program


Be a Mentor

“We are only as strong a profession as our greenest members. Those most in need of experience and mentoring. Those that are the most open and willing to continue to learn. Are we willing to offer them that service?” - Jan Coco Day, MLS 2013

survey internships hiring archival professionals
SurveyInternships & Hiring Archival Professionals

contact information
Contact Information
  • Kellie M. Johnson –
  • Ryan K. Lee –
  • Alan Barnett –
survey internships hiring archival professionals1
SurveyInternships & Hiring Archival Professionals