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PRESENTATIONS MADE EASY

PRESENTATIONS MADE EASY. Poster Making For Large Format Printers with Beth Beighlie. Poster Making for Large Format Printers. Content Format Construction Resources. Content. Poster should be self-explanatory: main points should be conveyed without the presenter being there

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PRESENTATIONS MADE EASY

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  1. PRESENTATIONS MADE EASY • Poster Making ForLarge Format Printers • with • Beth Beighlie

  2. Poster Making forLarge Format Printers • Content • Format • Construction • Resources

  3. Content • Poster should be self-explanatory: main points should be conveyed without the presenter being there • Be brief: don’t cram all your research into one poster

  4. Content • Illustrate points with both text and other visual elements- photos, illustrations, charts and/or tables

  5. Content • Title • Introduction • Objectives • Methods

  6. Content • Results • Limitations • Conclusions • (Future directions)

  7. Content • Literature cited • (Acknowledgments) • Further information

  8. FormatDo’s & Don’tsPowerPoint

  9. FormatDo’s & Don’tsIllustrator & Canvas

  10. Format • Banner Headline • Should be able to be read from 15-20’ • Formatted in “sentence case” • With sans serif font

  11. Format • Section Headings and Figure Titles* • Bold • Formatted in “sentence case” • With sans serif font • *Only the Figure Title should be bold, the figure text should not be bold

  12. Format • Text Blocks • Formatted in “sentence case” • With serif font • When possible, Justify, if notthen Align Left

  13. Format • Limit average number of words per line in a text column to about 12 • Don’t insert two spaces after a period- it only shows your age • Don’t CAPITALIZE entire paragraphs

  14. Format • Flow of information should be obvious • Format the content into columns or a grid • Don’t crowd the edges- Leave 1 1/2” on allposter edges

  15. Do’s & Don’tsPlanning

  16. Poster File Types • Easiest & least problematic • Microsoft PowerPoint • Adobe Illustrator • Adobe Acrobat (PDF) • Other acceptable applications • PostScript Files • Deneba Canvas 7.0.2

  17. Download PowerPoint Poster Templates • You can get a 36” x 48” PowerPoint poster template to print at 100% • www.countway.harvard.edu/imaging/docs/post_temp_3648.ppt • To make a 48” x 72” poster, download a 24” x 36” PowerPoint poster template to print at 200% • www.countway.harvard.edu/imaging/docs/post_temp_4872.ppt

  18. PowerPoint Poster Templates • When using PowerPoint to make a 48” x 72” poster you must • Set your Custom Page Setup to be 24” x 36” • Double the resolution of your inserted images (250-400 dpi for photos & 450 dpi for illustrations, etc.) • Notify service bureau that it should be printed at 200%

  19. Do’s & Don’tsConstruction

  20. Do’s & Don’tsConstruction

  21. Image PrepPowerPoint Introduction Your main text is easier to read if you use a “serif” font such as Palatino or Times. Use a non-serif font for title and section headings. Do not indent the first paragraph in a section. Conclusions You can, of course, start your conclusions in column three if your results section is short. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. • Results • Paragraphs of sentences are fine, but sometimes a simple list of “bullet” points can communicate results more effectively: • 9 out of 12 brainectomized rats survived the treatment. • Control rats completed maze faster, on average, than rats without intact brains (Fig. 3) (t = 9.84, df = 21, p < 0.032). • Note that figures are preferred but that tables are sometimes unavoidable (ANOVA results, for example, shown at right). A table looks best when it is first composed within Microsoft Word, then “Inserted” as an “Object”. • Also note that the layout for results section can (and probably should) be modified from this template, depending on how much text, charts, and photographs your specific experiment involves. Don’t be tempted to reduce font size in figure legends, axes labels, etc. Picture placeholder Picture placeholder Fig. 1. Use a figure here if it can quickly introduce a viewer to your question. Use a non-serif font for figure legends to provide cue to reader that he/she is not reading normal text section. Image is TIFF file format, 125 dpi, 3.6” x 3.6” This poster has “ justified” paragraphs, but be aware that left-justification is infinitely better if your font (at a particular size) doesn’t “space” nicely when justified. Sometimes spacing difficulties can be fixed by manually inserting hyphens into longer words (Powerpoint doesn’t do this automatically). For more suggestions about content for each section, and for more advice on format, please see: kwww.swarthmore.edu/NatSci/cpurrin1/posteradvice.htm Double-Click on picture placeholder to get the Format AutoShape dialog box. The Size Tab will help you determine the physical dimension of image you need to prepare. Picture placeholder Canvas image saved as GIF file format, At 225 dpi Literature cited Chiariello, N.R., C.B. Field, and H.A. Mooney. 1987. Midday wilting in a tropical tree. Functional Ecology 1:3-11. Gates, D.M. 1962. Energy Exchange in the Biosphere. Harper & Row, New York. Begg, J.E. 1980. Morphological adaptations of leaves to water stress. Pages 33-43 in Adaptation of Plants to Water and High Temperature Stress, edited by N.C. Turner & P.J. Kramer. Wiley Interscience, New York. World Health Organization. 1999. Malarial mortality in Africa. www.who.int/rbm/Presentations/MIP-RBM-final/sld005.htmk (June 4, 2000). The above are provided to illustrate format for articles, books, book chapters, and web sites (avoid web sites, though, if possible). Materials and methods Be brief, and opt for photographs or drawings whenever possible, to illustrate organism, protocol, or experimental design. Photographs should be TIFF or JPG files at 125 dpi. Image files that contain text or lines, such as cartoons, illustrations scanned charts should be GIF, TIFF or JPG files at 225 dpi. Insert image files rather than copy and paste. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Picture placeholder Fig. 6. Use of connector lines can sometimes lead the viewer through your results better than text alone. Don’t overuse this option, however, or viewer will get dizzy. This box is 5.67” x 3.49” Often you will have some more text-based results between your figures. This text should also guide the reader through the figures. Note that your figures, especially the important figures, should be placed in the center of the poster where they are most viewable. Blah, blah, blah (Figs. 4a,b). Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah (Fig. 4c). Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Acknowledgments We thank J.A. Boggs and S.A. Knault for technical assistance, B. Pinder for greenhouse care, and M.I. Mentor for providing statistical advice. Seeds were kindly donated by Burpee corporation. Funding for this project was provided by the Harvard Medical School’s Department of Biology, and by a Merck summer stipend. [Note that only initials are used for first (and middle) names, and that people’s titles are omitted.] Picture placeholder Fig. 2. Photograph or drawing of organism, chemical structure, or whatever focus of study is. Image is JPG file format at 125 dpi Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. For further information More information on this and related projects can be obtained at www.med.harvard. . . (give URL for general laboratory web site). A link to an online, PDF-version of poster is nice, too.

  22. Image PrepFile Types for PowerPoint • Inserted photo images should be flattened TIFF or JPG file formatsat 125-200 dpi • Inserted images that contain cartoons, illustrations, scanned text, drawings or charts should be GIF, flattened TIFF or JPG file formats at 225 dpi

  23. Image PrepFile Types for PowerPoint • Mac users: insert flattened TIFF images or JPGs. Flattened TIFF is usually better. • PC users: insert JPG images.

  24. Image Prep • Unnecessarily large image files can result in an unprintable poster • Economize on file size by using the correct color mode • Resize images properly to have the correct physical dimension and resolution (See Imaging Basics handout)

  25. Image Prep • Use the correct Color Mode • Images with only blacks, whites and grays should be Grayscale Color Mode • Images with any color can be RGB Color Mode

  26. Image PrepResizing Image Files • REDUCING resolution or image size? DO RESAMPLE Image • INCREASING resolution or image size? DO NOT RESAMPLE Image.

  27. Image PrepPowerPoint Introduction Your main text is easier to read if you use a “serif” font such as Palatino or Times. Use a non-serif font for title and section headings. Do not indent the first paragraph in a section. Conclusions You can, of course, start your conclusions in column three if your results section is short. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. • Results • Paragraphs of sentences are fine, but sometimes a simple list of “bullet” points can communicate results more effectively: • 9 out of 12 brainectomized rats survived the treatment. • Control rats completed maze faster, on average, than rats without intact brains (Fig. 3) (t = 9.84, df = 21, p < 0.032). • Note that figures are preferred but that tables are sometimes unavoidable (ANOVA results, for example, shown at right). A table looks best when it is first composed within Microsoft Word, then “Inserted” as an “Object”. • Also note that the layout for results section can (and probably should) be modified from this template, depending on how much text, charts, and photographs your specific experiment involves. Don’t be tempted to reduce font size in figure legends, axes labels, etc. Picture placeholder Picture placeholder Fig. 1. Use a figure here if it can quickly introduce a viewer to your question. Use a non-serif font for figure legends to provide cue to reader that he/she is not reading normal text section. Image is TIFF file format, 125 dpi, 3.6” x 3.6” This poster has “ justified” paragraphs, but be aware that left-justification is infinitely better if your font (at a particular size) doesn’t “space” nicely when justified. Sometimes spacing difficulties can be fixed by manually inserting hyphens into longer words (Powerpoint doesn’t do this automatically). For more suggestions about content for each section, and for more advice on format, please see: kwww.swarthmore.edu/NatSci/cpurrin1/posteradvice.htm Double-Click on picture placeholder to get the Format AutoShape dialog box. The Size Tab will help you determine the physical dimension of image you need to prepare. Picture placeholder Canvas image saved as GIF file format, At 225 dpi Literature cited Chiariello, N.R., C.B. Field, and H.A. Mooney. 1987. Midday wilting in a tropical tree. Functional Ecology 1:3-11. Gates, D.M. 1962. Energy Exchange in the Biosphere. Harper & Row, New York. Begg, J.E. 1980. Morphological adaptations of leaves to water stress. Pages 33-43 in Adaptation of Plants to Water and High Temperature Stress, edited by N.C. Turner & P.J. Kramer. Wiley Interscience, New York. World Health Organization. 1999. Malarial mortality in Africa. www.who.int/rbm/Presentations/MIP-RBM-final/sld005.htmk (June 4, 2000). The above are provided to illustrate format for articles, books, book chapters, and web sites (avoid web sites, though, if possible). Materials and methods Be brief, and opt for photographs or drawings whenever possible, to illustrate organism, protocol, or experimental design. Photographs should be TIFF or JPG files at 125 dpi. Image files that contain text or lines, such as cartoons, illustrations scanned charts should be GIF, TIFF or JPG files at 225 dpi. Insert image files rather than copy and paste. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Picture placeholder Fig. 6. Use of connector lines can sometimes lead the viewer through your results better than text alone. Don’t overuse this option, however, or viewer will get dizzy. This box is 5.67” x 3.49” Often you will have some more text-based results between your figures. This text should also guide the reader through the figures. Note that your figures, especially the important figures, should be placed in the center of the poster where they are most viewable. Blah, blah, blah (Figs. 4a,b). Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah (Fig. 4c). Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Acknowledgments We thank J.A. Boggs and S.A. Knault for technical assistance, B. Pinder for greenhouse care, and M.I. Mentor for providing statistical advice. Seeds were kindly donated by Burpee corporation. Funding for this project was provided by the Harvard Medical School’s Department of Biology, and by a Merck summer stipend. [Note that only initials are used for first (and middle) names, and that people’s titles are omitted.] Picture placeholder Fig. 2. Photograph or drawing of organism, chemical structure, or whatever focus of study is. Image is JPG file format at 125 dpi Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. Blah, blah, blah. For further information More information on this and related projects can be obtained at www.med.harvard. . . (give URL for general laboratory web site). A link to an online, PDF-version of poster is nice, too.

  28. Image InsertionPowerPoint • Images must be Inserted • not Copy and Pasted into poster

  29. Graphs, Tables and Chart InsertionPowerPoint • Graphs, Tables and Charts that are created in other Microsoft applications (Word or Excel) must be inserted by the Copy and Paste Special method

  30. Graphs, Tables and Chart InsertionPowerPoint Select object in source document and Copy

  31. Graphs, Tables and Chart InsertionPowerPoint Paste Special…into target document

  32. Graphs, Tables and Chart InsertionPowerPoint Select file type (Usually it is the default selection)

  33. Do’s & Don’tsCompletion

  34. Resources • Poster Templates • www.countway. harvard.edu/imaging/docs/post_temp_3648.ppt • www.countway.harvard.edu/imaging/docs/post_temp_4872.ppt • Instructions & Handouts • www.countway.harvard.edu/imaging/docs/post_print.pdf • www.countway.harvard.edu/imaging/docs/post_addl.pdf • www.countway.harvard.edu/imaging/docs/imaging_basics.pdf

  35. Resources • More Poster Help • www.swarthmore.edu/NatSci/cpurrin1/posteradvice.htm • http://ib.berkeley.edu/bioaape/design.type.html • saem.org/meetings/posthint.htm • ublib.buffalo.edu/libraries/units/sel/bio/posters.html#Designing • PowerPoint Help • rdpslides.com/pptfaq • powerpointbackgrounds.com/powerpointtips.htm • echosvoice.com

  36. Poster PrinterService Bureaus* • http://www.megaprint.com/medical.html • http://www.thinkiii.com/ • http://www.imagers.com/poster.html • *These service bureaus are examples of what is available. Since Research Imaging Solutions has not tested these providers, we can not endorse their services.

  37. Acknowledgements • University of Buffalo Libraries • Colin Purrington, Department of Biology, Swarthmore College • Society for Academic Emergency Medicine

  38. Questions? Comments? • Beth Beighlie • b2@hms.harvard.edu • 432-2323 • countway.harvard.edu/imaging

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