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Upgrading Parking Access & Revenue Control Systems: A Comprehensive Improvement

Learn about the process of replacing an entire parking system for enhanced efficiency and integration with advanced features and technologies for better operations.

erich-hester
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Upgrading Parking Access & Revenue Control Systems: A Comprehensive Improvement

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  1. Replacing our Parking Access and Revenue Control System – All 100 Lanes!

  2. Why replace our entire system? • We had separate systems for access and revenue control • Aging and outdated equipment

  3. Why replace our entire system? • We had separate systems for access and revenue control • Aging and outdated equipment • Service and Support • Integrated credit card acceptance • Acceptance of University ID cards as a credential and form of payment • Labor savings/More automation • Improved data architecture to allow integration with other systems • Ability to fluidly and centrally re-allocate capacity between monthly and hourly parking • System wide real-time monitoring

  4. Creation of the RFP specifications • Initially we created a draft internally • Hired an outside consultant to help us develop the specifications • Arranged for demonstrations with 7 different providers • Included input from a wide range of stakeholders

  5. Stakeholders • Internal • Cashiers • Maintenance staff • University IT networking office • IT Security office • IT infrastructure office • Data Center/Server group • Civil Engineering firm • University Treasury office • Purchasing Department

  6. RFP issuance • The Request for Proposal was issued in June of 2012 • Four proposals were received in August of 2012. All 2,000+ pages…

  7. The evaluation process • We invited all four companies to campus for demonstrations and interviews. • All of the stakeholders were provided copies of portions that related to them. • We had additional off-site demonstrations. • The evaluation team submitted formal evaluation scores to the Purchasing Department.

  8. Awarding the contract • After all completing the evaluation process we asked for Iowa Board of Regents Approval. • Our recommendation went in front of the board in August of 2013 and received unanimous approval without discussion. • Approval for $4.5M • Approval to finance the project • We awarded the contract in August of 2013

  9. Infrastructure Project • We had to initiate a secondary project to install all the necessary conduits, IT cabinets, etc. • Design coordination between the two projects. • Secondary contract awarded April 2014

  10. 2012 2013 2014 Broad Timeline • June 2012 the Request for Proposal (RFP) was on the street for bid. • August 2013 the Iowa Board of Regents approved award of the contract. • February of 2014 a purchase order was issued • May 2014 Infrastructure project begins and server set up begins. • June 2014 equipment installation begins. • Anticipated completion is December 2014

  11. Questions?

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