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Editing and Proofreading Text

Editing and Proofreading Text. Microsoft Word 2010. Make Text Changes. Insert text – Click and type Delete a few characters– Backspace and delete The “selection area” is in the left margin of the document. Click there to select a row of text. Double click to select the entire paragraph.

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Editing and Proofreading Text

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  1. Editing and Proofreading Text Microsoft Word 2010

  2. Make Text Changes • Insert text – Click and type • Delete a few characters– Backspace and delete • The “selection area” is in the left margin of the document. Click there to select a row of text. Double click to select the entire paragraph.

  3. Make Text Changes, cont. • Drag-and-Drop Editing • Select text • Point to the selection • Hold down the mouse button • Drag the text to its new location • Release the mouse button • To copy the selection, hold down the Ctrl key while you drag.

  4. How to select a… • Word: Double click the word • Sentence: Hold down the CTRL key and click anywhere in the sentence • Paragraph: Triple click anywhere in the paragraph • Adjacent words, lines, or paragraphs: Put the cursor at the beginning and hold down Shift and the arrow keys to navigate. • Non-adjacent words, lines, or paragraphs: Make one selection and then hold down CTRL to make other selections.

  5. Cut, Copy, and Paste • Items that are cut or copied are stored on the Office Clipboard until they are pasted. • Keyboard Shortcuts • Cut: CTRL+X • Copy: CTRL+C • Paste: CTRL+V • Undo: CTRL+Z • Repeat/Redo: CTRL+Y

  6. Finding and Replacing Text • Use the Find Feature to search for every occurrence of a word or phrase.

  7. Finding and Replacing Text, cont. • On the Replace page, you can click the following: • Find Next: Finds the first occurrence or leaves the selected occurrence as it is and locates the next one • Replace: Replaces the selected occurrence with the text in the Replace With box and moves to the next occurrence • Replace All: Replaces all occurrences with the text in the Replace With box

  8. Fine-Tuning Text • Thesaurus: Can be used to provide synonyms (similar words) for a selected word. • Research Tools: Used to research for a topic within Word. • Translator: • Mini-translator- Quickly provides a translation for a word or phrase. • Online bilingual dictionary- Used to obtain the translation of a word that doesn’t appear in the text. • Online machine translator- Used to translate an entire document.

  9. Correcting Spelling and Grammar Errors • Word Processing software tools makes correcting errors much easier. • AutoCorrect – Automatically corrects misspelled words, such as adn to and. • Error Indicators – Potential spelling errors are underlined with red and potential grammar errors with green. • Spelling and Grammar dialog box – Used to check spelling and grammar for the entire document.

  10. Inserting Saved Text • Use Building Blocks to ensure consistency in your documents. • Cover pages • Headers and footers • Tables • Text boxes • Make your own! (A building block can be a simple phrase, multiple paragraphs, formatting, graphics, etc. that you will use over and over)

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