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APAC Open House

APAC Open House. Actively Recruiting Committee Members & Volunteers. APAC What Is APAC. An elected body defined by University of Illinois Board of Trustees Statutes Article II, Section 5. Provide for the orderly voicing of suggestions for the good of the University.

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APAC Open House

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  1. APAC Open House Actively Recruiting Committee Members & Volunteers

  2. APACWhat Is APAC • An elected body defined by University of Illinois Board of Trustees Statutes Article II, Section 5. • Provide for the orderly voicing of suggestions for the good of the University. • Furnish a channel for direct and concerted communication between the AP staff and the administrative officers of the University on matters of interest or concern to the AP staff. • Afford added recourse for the consideration of grievances.

  3. APACWhat Is APAC (Cont.) • APAC strives to represent and serve UIC's Academic Professional employees through: • Town Hall Event series • Online APAC News • The annual CAPE Award program • Our listserv PACADEMY

  4. Current, Active APAC MembersYes, We Do All of the Work • Michael Moss (2012), Chair • Jennifer Rowan (2011), Vice Chair • Jill Davis (2011), Secretary • Virginia Buglio (2012), Treasurer • Jacqueline Berger (2012), AP Senator • William S. Bike (2013), AP Senator • Holly Ann Burt (2011) • Margaret Moser (2012) • Yair A. Rodriguez

  5. AP Interests and ConcernsSome Current Items High on Our Radar • UI and State Budget, Raises, and Furloughs • Civil Service Audit, Job Analysis, PAPES, Conversions • ARR Implementation, UI and Org Restructuring • Employment Equity – Titles, Responsibilities, Salary • Professional Development • Notice Rights

  6. APAC Events Chair: Yair Rodriguez yair@uic.edu

  7. Events – What We DoTown Halls, Speed Networking & More • Coordinate events on current topics of interest or concern to APs. • Tasks include: • Identifying topics • Scheduling with speakers • Running registration • Reserving the room & equipment • Staffing the event

  8. Events – What We DoTown Halls, Speed Networking & More • Events include: • Civil Service Audit Update for Academic Professionals • The Budget Outlook: Impact on APs • Public Policy, Politics and Pensions: Addressing Illinois' Desperate Fiscal Situation, A Panel Discussion (SUAA/SURS) • Academic Professional Town Hall: Administrative Review and Restructuring Working Group Recommendations

  9. Events – What We DoTown Halls, Speed Networking & More

  10. Events – What We NeedTown Halls, Speed Networking & More • We need additional members to learn our process and eventually take the lead on future events. • One committee member takes the lead for each event • Other committee members help with details • Event promotion and flyers • Registration • Staffing the event • Want to get involved? Contact the subcommittee Chair Yair Rodriguez at yair@uic.edu.

  11. APAC News Chair: Bill Bike billbike@uic.edu

  12. APAC News – What We DoMonthly Updates to Keep Academic Professionals Informed • Publish a monthly online APAC News to help keep people informed on current issues and concerns. • Tasks include: • Identify topics of interest • Attend related events • Conduct interviews • Write stories • Take photos • Prepare issue for publication • Web publishing and layout

  13. APAC News – What We DoMonthly Updates to Keep Academic Professionals Informed

  14. APAC News – What We DoMonthly Updates to Keep Academic Professionals Informed • Stories include: • Breaking news • Civil service audit • UI and State budget • Etc • The continuing crisis • AP resource spotlight • Benefit beat • Member profiles • Quick takes

  15. APAC News – What We NeedMonthly Updates to Keep Academic Professionals Informed • We need additional writers to help prepare stories for APAC News. • Attend events and conduct interviews • Record the facts and take photos • Draft a summary • Current APAC News subcommittee members can help with editing, style, and preparing the final product – experience is not required • Want to get involved? Contact subcommittee Chair Bill Bike at billbike@uic.edu.

  16. CAPE Chair: Bill Bike billbike@uic.edu

  17. CAPE – What We DoThe Chancellor’s Academic Professional Excellence (CAPE) Award • The Chancellor’s Academic Professional Excellence (CAPE) Award recognizes the demonstrated excellence of Academic Professional staff, encourages their professional development, and indicates the institution’s high regard for the contributions of this key segment of the academic community.

  18. CAPE – What We DoThe Chancellor’s Academic Professional Excellence (CAPE) Award • Tasks include: • Solicit nominations • Review nominations • Vote on candidates • Forward candidates to Chancellor’s Office • Contact winners • Assist, as necessary, with event logistics

  19. CAPE – What We DoThe Chancellor’s Academic Professional Excellence (CAPE) Award

  20. CAPE – What We NeedThe Chancellor’s Academic Professional Excellence (CAPE) Award • We need additional committee members to learn about the criteria for the awards, provide diversity to the review process, and help us select winners. • Promote the award and solicit nominations • Review nominations and vote on candidates • Want to get involved? Contact subcommittee Chair Bill Bike at billbike@uic.edu.

  21. Other APAC Activities Other Ways We Serve APs

  22. AP Mentoring Program (APMP)Pairing AP Protégés with Campus Mentors • What We Do • History of program • Support for the program • Goals for APMP • What We Need • Members and Role of the Committee • How to Get Involved • APMP Committee – apmp_committee@uic.edu • My Careers – www.mycareer.uic.edu

  23. SurveyWe Know More About APs Than Anyone • Sponsored by Chancellor and Vice Chancellors • Conducted last year • 1,200 APs participated • Analysis underway by SRL • Preliminary data is compelling • Results released soon

  24. PACADEMYOur Listserv to Communicate With Our Constituency • PACADEMY is our listserv used to communicate items of interest or concern to UIC’s AP staff. It currently has 4,500 subscribers and was updated last year so that it now includes all of UIC’s APs. • Tasks include: • Posting Weekly “News Articles of Interest to APs” • Moderating PACADEMY and deleting SPAM • Managing membership including updates from HR

  25. WebsiteDisseminating and Archiving Critical Data • We use our website to provide information about APAC, provide a clearinghouse of campus AP resources, record current and prior news of interest to APs, and serve as an archive for documentation. • We need people with web experience to help us maintain and update our website.

  26. Appoint Committee MembersRunning Elections and Appointing APs • APAC helps to coordinate AP representation on critical search committees: • President • Current and prior Chancellors • Vice Chancellor for Academic Affairs (Provost) • APAC helps coordinate AP representation on critical policy development and implementation committees: • ARR HR Implementation Subcommittee • Conflict of Interest Policy Committee

  27. Other ActivitiesAnd Even More! • Regular meetings with Chancellor, President, VP HR • AP Senators • UPPAC – meeting with APAC from UIC and UIS • Ex-Officio HR representative and regular updates • Annual elections • And……more

  28. InitiativesNew Ways We Would Like to Serve APs • Proactive Representation • Identify opportunities for AP representation on campus committees, coordinate and draft letters from APAC to decision makers, and work to ensure APs are represented in policy development and implementation. • Professional Development • Coordinate with training offices (HR, AITS, OVCR, etc), identify current opportunities, define gaps in professional development, develop recommendations, work to meet the needs of the campus.

  29. Getting Involved Participating on APAC and Our Subcommittees

  30. Options - SubcommitteesJoining Subcommittees and Joining APAC • If you specifically interested in one aspect of APAC (events, APAC News, CAPE, Etc), contact the subcommittee Chair to get involved. • You can negotiate your level of involvement with the subcommittee Chair. There is no minimum or maximum amount of time to devote. • You can limit your participation to a subcommittee, or join a subcommittee as a way to learn more about APAC.

  31. Options - APACJoining Subcommittees and Joining APAC • If you are interested in joining APAC, the first step is to attend our regular monthly meetings as a non-voting guest. You will learn more about our operations. • APAC members are expected to attend monthly business meetings (90 minutes once per month). • APAC members are also expected to participate on or lead at least one subcommittee. • If you decide you want to join APAC, committee members can help you with the nomination process.

  32. QualificationsWho Should Get Involved? • Academic colleges are under represented. No members voice many college-specific concerns. • No prior experience is required and you are not expected to know everything when you join. • New APAC members are paired with a current APAC member (mentor). You can ask them questions, and they will try to help bring you up to speed. • New members are also encouraged to read survey results, review our website, and attend APAC events to learn about issues of interest or concern.

  33. What Makes a Good Member?Who Succeeds? • Interest in serving other APs • Takes ownership of projects • Works well with little guidance • Seeks input when needed • Develops creative solutions to problems • Willing to make decisions and take action • Interest in learning about campus • Interest in networking

  34. Audience Questions Questions You Asked in Advance

  35. Is APAC a Union? • No. APAC is a statutory committee. A union has a collective bargaining agreement between the constituency and the employer. • A union charges members dues to generate revenue. APAC has a fixed annual budget of about $3,000. • A union has a mandatory, regulated bargaining process. APAC has had to cultivate relationships within the University to provide input and influence change.

  36. Other Questions • Questions related to ARR and Civil Service • Prior events, APAC News stories, PACADEMY posts, etc, on these topics • These are both high on our agenda • We will continue to work to make sure that information is communicated to the campus and APs are represented in the development and implementation processes • Talk to us after the event for more specific details.

  37. Questions What Else Would You Like to Know?

  38. Final ThoughtsWe Are Almost to the Part With Food • Hopefully, we didn’t overwhelm you • APAC has evolved over the past two years and is a diverse and dynamic committee • If you are interested in what we do and willing to commit some of your time, you can help • You can get involved as little or as much as you choose • Most people benefit personally and professionally through their involvement • We want to help, so please stay in touch with ideas, questions, and concerns

  39. Contact Us!! apac@uic.edu mmoss2@uillinois.edu

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