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Getting a Document Together. Communicating Information Documents and Publications. This icon indicates the slide contains activities created in Flash. These activities are not editable. For more detailed instructions, see the Getting Started presentation. Portrait or landscape.

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getting a document together

Getting a Document Together

Communicating InformationDocuments and Publications

This icon indicates the slide contains activities created in Flash. These activities are not editable.

For more detailed instructions, see the Getting Started presentation.

slide2

Portrait or landscape

Theorientationof a page can be in one of two ways:

portrait or landscape.

portrait

(Standing up)

landscape

(Lying down)

slide3

Size matters

A page can be in a number of sizes.

slide4

I need my space

Once the orientation and page size have been set up the marginsandalignmenthave to be decided.

The marginis the space left between your text/images and the edge of the page.

slide5

Some documents do not require a margin – a poster looks better with the background taken right to the edge.

slide6

Some documents look better with a margin. A newspaper can be read more easily, and looks better, with a white margin all the way round.

slide7

Some documents need a bigger margin on some sides. A larger margin on the left leaves enough space for the holes so that the pages can be filed away.

slide11

Using boxes

  • When creating a document with text and graphics it is appropriate to use adesktop publishing program.
  • This enables you to useframes (boxes) to plan where text and images are to be placed.
  • Complete the title box and any other text box by typing or inserting the text from a saved file.
  • Finally insert the images.
  • Think aboutwhite space. This is the space you leave between the frames containing text and images.
  • It is important not to crowd the document and leave a certain amount of space….

white space

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See all of me

WYSIWYG– (wizzy wig)

It sound like a magic word – here’s what it is…

What You See Is WhatYou Get

A number of programs are WYSIWYG.

To be sure, always preview your work before you print.

Zoom in and take a closer look.

Check that everything fits as you planned, and that the document is on the correct amount of pages.

Check that the whole document looks as you want it to. This saves time, ink and paper.

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S P G

SPG….SPG…SPG

More magic words –

Spelling – is it right or write?

Punctuation – is it? Is it! or It is.

Grammar – It were or it was?

You must check your document for SPG. The computer spell and grammar check does not fix everything.

Your document is not the same without it.

slide14

On paper please

Before printing check the following and make your choice:

slide15

Summary

  • The orientation of a page can be portrait or landscape.
  • A document can be created on different size pages.
  • Margins must be set.
  • Text can be aligned to the left, right, centre or justified.
  • Use frames to plan the document, allowing enough white space.
  • Always preview a document before printing.
  • Check Spelling, Punctuation and Grammar.
  • Make choices before printing a document.

What can I remember?

The End