
2009-10 School Site Council Training. Focus on School Improvement and Student Achievement. 1. Workshop Topics are:. Requirements, Roles and Responsibilities of the SSC Single Plan for Student Achievement (SPSA) Linking Student Achievement and Expenditures Council Composition (definitions)
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Develop and adopt a Comprehensive Single Plan for Student Achievement (SPSA), including a budget aligned to the actions.
Recommend the SPSA to the local school board for approval
Monitor implementation of the plan and evaluate the results
At least annually, revise the plan, including proposed expenditures of funds allocated to the school through the Consolidated Application
The SPSA must be evaluated annually to determine the effectiveness of the plan. Mem-4631.2 outlines this procedure.
Education Code Section 58510 requires districts operating alternative schools and programs of choice (i.e., Magnet Schools and Centers) to evaluate these schools and programs annually and to send a report of the evaluation to the State Superintendent of Public Instruction. Reference Guide 4798.0 outlines this process.
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The SPSA must be developed with the advice, review and certification of any applicable school advisory committees:
English Learner Advisory Committee
State Compensatory Education Advisory Committee
Special Education Advisory Committee
Gifted and Talented Education Advisory Committee
All required advisory committees have a responsibility to advise the school on the special needs of students and on ways the school may meet those needs
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Legislative role—SSC writes plan/budget
Executive role—principal/school staff implement school plan
Judicial role—local governing board makes and interprets policy and approves plan
Advisory committees—advise the SSC
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Function
The SSC is not to be viewed as an advisory body whose advice may be accepted or rejected
Instead, the actions of the SSC constitute the first step in a formal process for developing improvement strategies and for allocating resources to support these efforts
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Vision
Skills
Incentives
Resources
False Start
Frustration
Vision
Skills
Incentives
Action Plan
Skills
Vision
Resources
Action Plan
Gradual Change
Action Plan
Vision
Resources
Anxiety
Incentives
Confusion
Skills
Incentives
Action Plan
Resources
Vision
Skills
Incentives
Resources
Change
Action Plan
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The intent of the Single Plan for Student Achievement (SPSA) is to create a cycle of continuous improvement of student performance, and to ensure that all students succeed in reaching state academic standards.
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School districts must assure “that Site Councils have developed and approved a Single Plan for Student Achievement for schools participating in programs funded through the consolidated application process, and any other school program they choose to include . . . ”
[EC, Section 64001(a)]
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Consolidated Application
School Site Council
Single Plan for Student Achievement (SPSA)
EIA-EDY
Economic Impact Aid—Educationally Disadvantaged Youth
Revise SPSA for ESEA/NCLB Program Improvement
EIA-LEP
Economic Impact Aid—Limited English Proficient
EIA-SCE
Economic Impact Aid—State Compensatory Education
Quality Education Investment Act (QEIA)
Revise SPSA for QEIA SB 1133
Title I
Title II
Title III
Title I (AARA)
American Recovery Reinvestment Act
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Single Plan for Student Achievement
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Single Plan for Student Achievement
[EC, Section 64001(d)]
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Must address how funds will be used to “improve the academic performance of all students to the level of the performance goals, as established by the API index . . . ” [EC, Section 64001(d)]
Must be reviewed annually and updated
Must be reviewed and approved by the governing board
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What’s Driving Improved Student Academic Achievement?
State
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Most categorical programs have planning requirements
Integrating or merging two or more planning processes does not eliminate any of these requirements
The combined process must include the requirements of all the programs involved
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Title I Program Improvement (PI)
A Title I school will be identified for PI when, for each of two consecutive years, the Title I school does not make Adequate Yearly Progress (AYP) in the same content area (English-language arts or mathematics) schoolwide or for any numerically significant subgroup, or on the same indicator (Academic Performance Index [API] or high school graduation rate) schoolwide.
A Title I Local Education Agency (LEA) will be identified for PI when, for each of two consecutive years, the LEA does not make AYP in the same content area (English-language arts or mathematics) LEA-wide or for any numerically significant subgroup, and does not meet AYP criteria in the same content area in each grade span (grades 2-5, grades 6-8, and grade 10), or does not make AYP on the same indicator (API or graduation rate) LEA-wide.
Quality Education Investment Act (QEIA)
Assists the lowest performing schools, schools with a valid 2005 Academic Performance Index (API) that are ranked in deciles 1 to 2, to increase student achievement.
Western Association of Schools and Colleges (WASC)
The Western Association of Schools and Colleges (WASC) is one of six regional accrediting associations in the United States. The Commission provides assistance to schools located in California, Hawaii, Guam, the Commonwealth of the Northern Marianas, American Samoa, the Federated States of Micronesia, the Republic of the Marshall Islands, and East Asia.
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Desired Outcome
Revise
Improvement Strategies and Expenditures
Reaffirm or Revise Goals
Inform Governing Board or Seek Its Approval
Seek Input
Monitor Implementation
Measure
Effectiveness
of Improvement
Strategies
Steps for Developing the Single Plan for Student Achievement
The graphic represents the cycle of actions required by the SSC in the development, implementation and revision of the SPSA.
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Developing The Single Plan for Student Achievement (SPSA)
Step 1:Measure the Effectiveness of Current Improvement Strategies
[Education Code Section 64001(g)]
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Certification of Advisory Committee Input
Step 2: Seek Input from School Advisory Committees
The SSC must document the following actions:
Note: If the SSC chairperson refuses to certify input, the minutes and sign-in sheets from the meeting where the approval was granted must be submitted with the SPSA. The local district superintendent or designee will decide whether to approve or send SPSA back to SSC for revision.
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Step 3: Reaffirm or Revise School Goals
School goals must be based on comprehensive assessment of student academic achievement, using multiple measures of student performance.
Step 4: Revise Improvement Strategies and Expenditures
The SSC will adopt specific actions to reach each goal, specify dates by which actions are to be started and completed, identify expenditures needed to implement the action, and identify the funding source.
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Step 5: Approve and Recommend the SPSA to the Governing Board
After appropriate advisory committees have reviewed the proposed SPSA, the SSC must approve it at a meeting for which a public notice has been posted.
The Board of Education has delegated to the general superintendent and the local district superintendents responsibility for budget and program decisions related to SBIX and Title I Program Improvement schools, which includes schools in corrective action and restructuring.
Restructuring Plans must be approved by the local district superintendent before implementation.
Note: For schools identified as Program Improvement (PI), the SSC remains in place.
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Step 6: Monitor Implementation
Once the plan is approved, the responsibility of the SSC is to monitor the effectiveness of planned activities and modify those that prove ineffective.
Monitoring should follow the calendar of events established by the SPSA to verify timely implementation and achievement of objectives critical to the success of the plan.
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The Single Plan for Student Achievement (SPSA)
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Any school which has two or more grades in the K-6 grade span:
10 member minimum
One half staff and one half parents/community members
Staff includes: principal, majority of classroom teachers, other staff
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Source: California Institute for School Improvement (CISI)
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Any school which has two or more grades in the 7-12 grade span:
12 member minimum, if all categories are to be represented
One half staff and one half parents/community and students elected by their peers
Staff includes: principal, majority of classroom teachers, other staff
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Source: California Institute for School Improvement (CISI)
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Exceptions:
SPAN
Special Education Centers
Middle Schools
(Education Code Section 33133-c)
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Exceptions (continued)
Continuation Schools
In continuation schools, the membership of the SSC shall be no fewer then eight members and shall be constituted to ensure parity. Half the membership shall be (a) the principal, two teachers, and one other school personnel (staff side): and half shall be (b) two parents or community members elected by parents and two students representatives elected by the entire student body.
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Is a voting member of the council.
Provides information and leadership.
Is responsible for staff and student elections of the SSC.
Is responsible for the proper functioning and implementation of the SSC.
Is responsible for any program and/or fiscal implications due to non-compliance with federal/state policies, rules, and regulations.
Directs staff to implement the approved Student Plan for Student Achievement (SPSA) and monitors in conjunction with SSC.
Note: The principal may not delegate any of these responsibilities.
(Refer to LAUSD Bulletin 4148)
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The law is very clear that the principal is an active, voting member of the council
SSC attendance and responsibilities CANNOTbe assigned to a vice principal or other designee
He/she has no administrative authority over the council*
In addition, the principal may not veto a decision of the council or make plan or budget changes without SSC approval
Source: California Institute for School Improvement (CISI)
*Source other than CISI
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The California Education Code requires that classroom teachers comprise the majority of that half of the SSC which represents school staff.
INCLUDES:
Classified personnel (e.g., clerical, instructional, custodial and food services staff)
Administrative personnel (e.g., vice principals, certificated administrative assistants)
Certificated support staff-not assigned as a classroom teacher of record (e.g., counselors, resource teachers)
Itinerant staff (e.g., PSA Counselor, nurse, psychologist)
Source: California Institute for School Improvement (CISI)
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Other staff may include:
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The term “parent” includes a guardian
A “parent” CAN be an employee in the district, but CANNOT be employed at the school in any capacity (e.g., noon-duty, recreational assistant, substitute)
A community member may serve in the “parent” position as long as the person has been selected by parents of children in the school
Goal: It is the hope of the legislature that the School Site Council reflect the school community, including all socioeconomic, ethnic, racial groups
Make attempts to assure that parents of students participating in various programs are included*
Schools must have more than 20 parents present in order to conduct the SSC parent election, except in schools with fewer than ten teachers or fewer than 300 students. (BUL-4148.1)
Source: California Institute for School Improvement (CISI)
*Source other than CISI
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The council shall elect officers, including:
Chairperson to organize, convene, and lead meetings of the council
Vice-Chairperson to serve in the absence of the chairperson
*Secretary to record events and actions taken at council meetings
Parliamentarian to resolve questions of procedure, often with the help of “Robert’s Rules of Order” or similar guide
Other officers as needed to perform stated duties in support of the work of the council
* The principal may assign someone to take notes (in their absence); however that person may not vote or participate in the discussions unless it is to make a comment on an agenda item just as any other member of the public.
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Access to state content/performance standards, state frameworks, CDE publications: It’s Elementary; Taking Center Stage; Aiming High
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A school management committee
A policy-making body
A political organization
A personnel committee
A grievance committee
A fund-raising organization
An extension of the PTSA
A social group
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Be open to the public
Allow the public to address the council on any matter within the jurisdiction of the council
Post a meeting notice 72 hours in advance, specifying date, time and location, and agenda describing each item of business
Make any meeting materials available to the public upon request
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Create a sign-in sheet for all who attend. The sign-in sheet should designate the various constituencies (admin, teacher, classified, parent/community)
Provide copies of agenda and all materials to SSC members and the public
If 15 percent or more of the pupils enrolled in a public school that provides instruction in kindergarten or any of grades 1 to 12, inclusive, speak a single primary language other than English, all notices, reports, statements, or records sent to the parent or guardian of any such pupil by the school or school district shall, in addition to being written in English, be written in the primary language, and may be responded to either in English or the primary language. (CA Education Code, Section 48985)
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Source: California Institute for School Improvement (CISI)
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Use an agreed upon procedure (e.g., Roberts’ Rules of Order-10th edition) for conducting business
Provide opportunities for discussion of items on agenda
Maintain minutes, agendas and sign-ins of the meeting for 5 years
Source: California Institute for School Improvement (CISI)
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The council cannot act on any item that was not included on the posted agenda
Exception: If an action is needed and was not known at the time the agenda was posted, the SSC may, by unanimous vote, add the item on the agenda for action
Questions and brief statements for clarification may be made as long as there is no impact on students or staff
If these procedures are violated, upon demand of any person, the council must reconsider the item at it’s next meeting after allowing for public comment on the item
Source: California Institute for School Improvement (CISI)
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Are not required by law; however, are recommended for all committees and councils per Bulletin 4148.
Can serve as a guide for the council’s actions
Should be reviewed annually by a Bylaws subcommittee acting on behalf of the SSC
The Bylaws subcommittee should bring the recommended changes to the SSC
Source: California Institute for School Improvement (CISI)
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Name of Organization:
Role of the Council: Purpose & roles of council (job description)
Members: Size of council, procedures, for election of members, terms of office, filling vacancies, termination & transfer of membership.
Officers: Methods for officer nomination, voting, election, filling officer vacancies, terms of office and duties
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Committees—Description of standing or special committee
Meetings—Description of date, time & place of meetings
Conduct of the Meeting/Parliamentary Authority—Describes the procedures for conducting the meeting
Amendment of Bylaws—Describe the procedures for amending the bylaws
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A copy of the SSC bylaws should be provided to all members
The Chairperson of the SSC should annually review the bylaws with the council members
Each member of the council should take time to review the bylaws
Any material provided to a school site council should be made available to any member of the public who requests the materials pursuant to the California Public Records Act [Chapter 3.5 (commencing with section 6250) of Division 7 of Title I]
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Schools are encouraged to have procedures for the selection/election of members written into the SSC’s bylaws.
The following are suggested provisions.
Means of electing members and officers
Terms of office of members and officers
Notice of elections for each peer group
Responsibilities of the council
A policy on non-discrimination
Note: Schools may elect non-voting alternate members who become voting members in the event of a mid-year vacancy.
Refer to LAUSD Bulletin 4148: Advisory Committees and School Site Councils
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Voting
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Contents:
Access
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