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Week 5 Presentation. Journals on Communication Issues of Annual Report. Group Members:. Li Cheuk Fung, Henry 50191072 Lo Michael Chitung 50190512 Mak Chi Keung, Mike 50193890. Agenda. 3 Journals Readability Importance & factors affecting 3 formulas & apply to HK cases

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Week 5 presentation

Week 5 Presentation

Journals on Communication Issues

of Annual Report

Group Members:

Li Cheuk Fung, Henry 50191072

Lo Michael Chitung 50190512

Mak Chi Keung, Mike 50193890


Agenda
Agenda

  • 3 Journals

    • Readability

      • Importance & factors affecting

      • 3 formulas & apply to HK cases

    • Graphical Communication

      • Advantages and disadvantages

      • Research findings

    • Information Redundancy

      • Definition & result analysis

      • Applications to HK


Readability

Readability

Why so important??


Because
Because…

  • Annual report is used to deliver information for users to make decisions.

  • Effective communication is needed.

  • Otherwise, investor resource misallocation


Factors affecting readability
Factors affecting readability

  • Content

  • Format

  • Organization

  • Style

    • Incorporated into readability formulas


Indices of readability difficulty
Indices of readability difficulty

  • Word Length

    • Related to readers’ speed of recognition

  • Sentence Length

    • Related to readers’ memory span(i.e. words recalled)

  • ∴ Sentence complexity leads to difficulty


Formulas measurement of readability
Formulas (Measurement of Readability)

  • Flesch (1974) Reading Ease

  • Gunning (1968) Fog Index

  • Lix Measure






Sample
Sample

  • Randomly selected 32 HK public co.s

  • Equally divided industrial-based & property/construction-based categories (2 dominant categories) for yr 1986 & 1991

  • Randomly selected 3 100-word passages of chairmen’s addresses and footnotes to the a/c section


2 main things to be considered
2 main things to be considered

  • Effective communication is occurring??

  • Any relationship between companies’ nature, size & profitability and readability levels


4 hypotheses to be set up
4 hypotheses to be set up

  • H1: Annual report readability improved between 1986 & 1991

  • H2: The level of readability is similar for industrial & property/construction- based sets of companies


4 hypotheses to be set up1
4 hypotheses to be set up

  • H3: Annual reports of large companies are easier to read than small companies’ (based on market value)

  • H4: Annual reports of more profitable companies are easier to read than less profitable companies’ (based on return on investment)



Analysis for h1
Analysis for H1

  • H1 is rejected

  • No statistically significant improvement

  • Difficult for fluent comprehension by 90% of the adult population

  • English-based narratives have not enough improved clarity for Asian audience.



Analysis for h2
Analysis for H2

  • H2 is accepted

  • Failed to show significance difference

  • Diff. nature of business has no bearing on level of readability



Analysis for h3 h4
Analysis for H3 & H4

  • It seems that:1. Large, profitable companies → more resources on annual report → better readability

    2. Lix measure: Readability is better for large companies


Analysis for h3 h41
Analysis for H3 & H4

  • Neither H3 & H4 can be accepted

  • Sample size is too small (just 16 highest profitable companies & 16 lowest profitable companies)

  • No further comparison is made

  • No apparent relationship exists between size or profitability and enhanced readability


Conclusions implications
Conclusions & Implications

  • Based on 3 formulas, HK annual report is classified as very difficult-to-read literature

  • 10% of adult population in HK (commensurate educational levels) can get fluent comprehension of the messages in report


Remedies
Remedies

  • Preparers should be aware of the problem and try to improve readability levels

  • Examples:

    1. Employees & investors give comments on the drafts of reports (not feasible)

    2. Shorter sentences, shorter & simple words.

    3. Attention to layout and format to enhance readers’ interest



Background
Background

  • Forms of Communication are required to be effective and efficient

    • Especially in the Business World

  • ∴ Chart graphics are used increasingly in

    • Annual report

      • 35% of listed co. using graph in 1994-1995 in Hong Kong


Functions of chart graphics
Functions of chart graphics

  • Communicating relevant and useful informationeffectively and efficiently

  • Relevant and useful info:

  • Data (Revenue, Net Assets)

  • Relationships (EPS, Dividend per share)

  • Effective and efficient:

  • Facilitate understanding

  • Attract and hold attention

  • Save time

  • Break down language barriers


Normative advantages reviewed by mr courtis
Normative Advantages ( reviewed by Mr. Courtis)

Get better understanding

Focus on one issue at a time

Better memory

Effective and Efficient Communication

Highlight trends and classify relationships

Summarizing effects


Examples of graph presentation example 1
Examples of graph presentation(Example 1)

  • Comments:

  • Order of time series is reversed

  • Missing zero baseline

  • Trendy visual effect is created by using 3-dimensional inverted triangle

  • Missing axes


Examples of graph presentation example 2
Examples of graph presentation(Example 2)

  • Comments:

  • Data markers do not start at zero baseline

  • Scales of y-axis above and below the zero baseline are different

  • Negative data markers obscure and presented as positive

  • Absence of data value



Limitations of graphs
Limitations of Graphs

  • Loss of details

  • Misleading information

  • Useless and irrelevant information

  • Obscure insight of financial data


Conclusions of some surveys in us
Conclusions of some surveys in US

  • “graphical information systematically portray a more favourable information than the underlying one” (Steinbart, 1989;Beattie & Jones, 1992)

  • “graphical aids do not make any significant difference to a user’s decision making ability…”(Brown, 1992)



Findings of mr courtis s survey
Findings of Mr. Courtis’s survey

  • 38% (1992) and 35% (1995) of annual reports includes chart graphics.

    • Lower than UK and US (about 80%)

      Reason:

    • Every public company in HK has a dominant family influencing its

      • Shareholdings

      • Control of Board of Director


Findings of mr courtis s survey1
Findings of Mr. Courtis’s survey

  • More public companies use graphics to present

    • Sales revenue or turnover

    • The profit result

    • Earning per shares

    • Dividend per shares

      1992-93 : 35%

      1994-95 : 70.9%


Findings of mr courtis s survey2
Findings of Mr. Courtis’s survey

  • 26% of annual reports include misleading graphics

  • 52% of graphics are misleading

    • Misleading graphics: unable to

      • Use proper scales & single zero baseline

      • Use clear negative no.

      • Use creative visual effects cautiously

      • Choose the number of years and number of sectors carefully

      • Move time series chart from left to right


Findings of mr courtis s survey3
Findings of Mr. Courtis’s survey

  • Financial information is misrepresented across almost all industries

    Implication:

    • lack of formal guidance

      • by professional accounting or management organizations


Conclusion
Conclusion

  • About half of the graphs were classified as misleading

    • May be the result of ignorance and carefulness

    • Lack of guidance

  • There is No Evidence:

    • Inclusion of graphics makes real difference to readers

    • Whether readers recognize the weaknesses of graphics

    • Whether readers are misled


Inside annual report

Information A

Strategies to improve performance

Objectives of expansion plans

Attributes to profit changes

Reasons affecting the operating results

Information B

Future debt interest payments

Breakdown of debts

Breakdown of earnings

Number of shareholders for the past years

Inside Annual Report


What are their difference
What are their difference ?

  • Information A

    • Frequently redound

  • Information B

    • Rarely redound


Pros and cons of disclosure redundancy
Pros and Cons of disclosure redundancy

  • Pros:

    • Redundancy of information enhance understandability

    • Help to avoid missing key information

  • Cons:

    • Information overload

    • Diversion reader’s focus to unimportant matter


Research background
Research Background

  • Checklist of 91 items in annual report

  • Applied to annual reports published in 1993

  • Randomly sampled 145 listed companies

  • Excluded banking and property companies


Major definitions
Major Definitions

  • Redundancy

    • Repetition of an item of voluntary information and makes no distinction between diagnostic and redundant environments

Data added not increase incremental predictive ability since it already presented elsewhere

Data added with incremental predictive ability


Research result analysis
Research Result Analysis

  • Total redundancy 390 times

  • 4.28 items per company with redundant items

  • 2.68 items per total company

  • Only 25% companies redundancy over 4 items

  • Redundant items concentrate on certain items


Research result analysis1
Research Result Analysis

  • Following companies tend to have higher disclosure redundancy:

    • Larger in size

    • Higher in profitability

    • Lower in risk


Research conclusion
Research conclusion

  • Redundant voluntary disclosures not reached levels that either

    • Systematically reinforce on important matters

    • Overloads users with too much information

  • Agency theory may apply to companies with higher disclosure redundancy


Further analysis

Further analysis

Whether the researchresult still apply today !


Top 10 redundant items

Reasons for changes in finance charges

Operating summaries or costs for the past years

Reasons affecting the operating results

Information about the market conditions & economy of the company’s major export country

Customer service

Top 10 redundant items


Top 10 redundant items1

Attributes to profit changes

Sales and marketing network

Plant development plan

Improvements to facilities

Strategies to improve performance

Top 10 redundant items


Conclusion1
Conclusion

  • Readability is the first step of analyzing annual report

  • Only readable, then understandable

  • Graphical presentation improve readability,but may be misleading and redundant

  • Users should be careful and aware of this problem