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Week 5

Introduction to Project Management. Week 5. Agenda. Phase 2: Planning Compressing the Schedule Risk Analysis Phase 3: Executing. Compressing the schedule. Methods of Compressing. Crashing Look at alternatives that provide the maximum compression for the least cost Fast Tracking

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Week 5

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  1. Introduction to Project Management Week 5

  2. Agenda • Phase 2: Planning • Compressing the Schedule • Risk Analysis • Phase 3: Executing

  3. Compressing the schedule

  4. Methods of Compressing • Crashing • Look at alternatives that provide the maximum compression for the least cost • Fast Tracking • Compressing the project schedule by overlapping activities that would normally be done in sequence INCREASES RISK

  5. Increasing Resources • Decreasing the time it takes to perform individual activities by increasing the number of people working on the activity • Example: • If it takes Joe 4 hours to complete • Logically it would take Joe & Mary 2 hours to complete

  6. Increasing Resources - Cons • Consider the following • New sources are not familiar with the tasks .: less productive than current team members • Who will guide the new member along the learning curve? • Being available != being qualified • May increase costs

  7. Task Splitting • Aim to take a large task and split it into 2 or more smaller tasks, • Each of which could start ahead of the completion of the previous one. • Considerations: • Task must be on critical path • Cannot use same resources • May cause new critical path

  8. Risk management

  9. Risk Management • Identifies threats that can affect the project • Planning to proactively deal with the threats • Risks should be considered for: • Health & Safety • Environmental • Legal • Financial

  10. Risk Identification Techniques • Interview with SME’s • Brainstorming • Delphi Technique • Nominal Group Technique • Crawford Slip • Analogy • Checklist, forms, and templates • SWOT • Cause & Effect Diagram

  11. Risk Identification Workshop • In groups, research the techniques • What is it? • How it is accomplished? • Prepare a mini presentation • Upload the presentation to the file exchange 10 minutes to complete

  12. Project Risk Review

  13. Plan Risk Management Example

  14. Risk Identification • Identify the risk event(s) • Keep them realistic • Example: • Resources may be constrained due to team members working on other projects • Significant schedule delays may occur due to team being unfamiliar with the new application or process

  15. Qualitative Risk Analysis • Use Severity to identify the risks worth planning

  16. Risk Response Planning

  17. Project execution

  18. Executing Projects “Time to get to business and ‘just get it done’ “

  19. Executing • The process of coordinating the people and other resources to carry out the plan. • Project executing efforts are now: • Participating • Observing • Analyzing the work done

  20. Executing Processes • The process include • Team development • Ensure your team knows documentation needs and conventions like naming, storage, retrieval and control • Performance Monitoring • Status reports • Procurement (if applicable) • RFI, RFQ, RFP

  21. Group Exercise In groups of 3 maximum Search for different versions of a status report (or deliverable template) Download and save 2 Create a mini presentation to show to the class the downloaded templates and prepare to discuss the differences or nuances Upload the templates and presentation to the file exchange 20 minutes

  22. Effective communications

  23. Meetings • Prepare agendas • Send out agendas to allow for preparation time • Minutes/action items • Establish communication rules (at the beginning of the project)

  24. Emails • Create standardized email distribution lists • Cc’s to team members (especially on client emails) • Use “Out of Office” option

  25. Instant Messaging • Good for client calls • Good for out of office team members

  26. Group Exercise In groups of 3 maximum Search and list 10 things you can do to organize and lead effective meetings Download and save an agenda 20 minutes

  27. Hybrid / Homework Read Chapter 3 Complete all activities required while reading chapter 3 Complete the Fill in the Blank exercise for chapter 3 Complete the Multiple Choice for chapter 3

  28. Quiz Time

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