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Efficient Guide to Illinois State Master Contract Vendor Search

Learn how and why to buy from state master contracts to reduce costs. Access vendor information and contract IDs quickly using the provided website. Discover strategic search methods step by step.

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Efficient Guide to Illinois State Master Contract Vendor Search

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  1. How to Search State Master Contract Vendors: • Why we buy from Master Contracts? • It is a State priority to reduce costs by obtaining favorable contracts for products and services that many State Agencies use • How do we buy from Master Contracts? • By accessing the Illinois Procurement Bulletin/Master Contracts website: http://tinyurl.com/State-Master-Contract-Search Find a contract that we can buy from • Get the vendor Information and the Contract ID# • How do I do all that? • See slides that follow for details

  2. How to Search State Master Contract Vendors Database • Contracts are stored by Contract Number , Contract Title , Start Date and Expiration Date • The Contract Title may or may not tell you if it has the item you want • Find the contracts that have what you are looking for using the Search Box with Key words for the item you want. (start at slide 3) • If that does not work, you can try: • Work your way down the Category ladder placing your item at each level • Try a specific T-Number category that you think has your item in it • If you find a contract title that seems to have what you want, open the Contract Number (see slide 7) • Check to see if you can buy off of this contract by checking the Agency Designation (see slide 8 and 9) • If yes, open the contract to see if they have exactly what you want and get the vendor(s) information (see slide 10 and 11)

  3. How to Search Master Contracts Step 1 Step 1: Launch Site: http://www.purchase.state.il.us/ipb/IPBhomep.nsf?Open Step 2: Click “Master Contracts” Step 2

  4. How to Search Master Contracts • Step 3: (a) Use the Search Box with the keywords you are looking for • OR (b) Click “T-Number” to search by State Classifications for commodities • OR ( c ) Click “Category” and work your way down level by level Step 3c Step 3b Step 3a

  5. How to Search Master Contracts: Keyword Search Too specific?

  6. How to Search Master Contracts: Keyword Search

  7. Found a Contract

  8. Can we buy from this contract? OK – “SWC Statewide Contract”

  9. Can we buy from this contract? Not OK – Contract Restricted to DOC only

  10. Look at the Actual Contract

  11. Get the Vendor Information and Contract Number

  12. Alternate Ways to Search

  13. How to Search Master Contracts • Work your way down the Category ladder placing your item at each level

  14. How to Search Master Contracts • Work your way down the Category ladder placing your item at each level

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