WELCOME to the 2002 DLA Acquisition & Logistics Excellence Program

1. WELCOMEto the2002 DLA Acquisition & Logistics ExcellenceProgram Sponsored by DRMS-P Contracting

2. DRMS Acquisition and Logistics Excellence Program DRMS Foreign Contracts Steven Sprague Chief, Hazardous Waste Contracting

3. Contracting Support –Countries Serviced Europe • Germany • Italy • Greece • Spain • Belgium • Netherlands • Portugal • France • Iceland • Turkey • England • Luxembourg

4. Contracting Support –Countries Serviced Asia • Japan • Sagami • Okinawa • Iwakuni • Misawa • Korea • Exercise Support • Bright Star • Cobra Gold • Crocodile

5. Contingency Areas with Contract Coverage • Macedonia • Kosovo • Albania • Croatia • Bosnia • Hungary • Slovenia Jordan Egypt Oman Qatar Kuwait Bahrain Saudi Arabia UAE

6. Contingency Areas with Contract Coverage Cont. • The Five Stans • Afghanistan • Pakistan • Uzbekistan • Tajikistan • Kyrgyzstan

7. Challenges in FY-03 European Currency Conversion to the Euro Contingency Support for War Fighter Basel Notification Process Challenges Continue PCB Disposal

8. DLA Acquisition and Logistics Excellence Program IMPAC Bernie Solovey Chief, Operational Contracting

9. INTERNATIONAL MERCHANT PURCHASE AUTHORIZATION CARD (IMPAC) • Supply/Service threshold is $2500 or less • Construction threshold is $2000 or less • Authority • List of Priorities • Recurring Service Guidelines • Splitting Requirements Prohibition • Oversight

10. PURCHASING AUTHORITY • IMPAC cardholders are granted purchasing authority not to exceed $2500 per transaction. • Purchase authority above the micro-purchase threshold ($2500) requires additional mandatory training. • Orders using the IMPAC credit card number may not be made by other than the cardholder.

11. GOVERNMENT SOURCE PRIORITIES • FAR Part 8 provides the required Government sources of supply/services. • IMPAC cardholders must seek availability through the listed sources prior to purchasing from a commercial source.

12. RECURRING SERVICES • Cannot exceed $2500 for 12 month period. • IMPAC may be used to make payments up to the micro-purchase threshold, per payment, against an existing contract per the terms & conditions of the contract and within the cardholders budget limitations. • Recurring needs are those that are regularly performed or provided such as trash removal, propane, vehicle maintenance. • Requirements exceeding $2500 annually must be processed through a contracting office. • Need should be readily identified during the budget data call for purchase planning options.

13. IMPAC OVERSIGHT • Monthly audits by DRMS contract policy office. • Review of purchases to same vendor • Review of vendors/items purchased • Audits by for record keeping purposes

14. WHAT IS CCR? A Central Repository for Vendor Data…. “Trading partners MUST be registered in the CCR prior to being awarded any contract, basic agreement, basic ordering agreement, or blanket purchase agreement, unless the award results from a solicitation issued on or before May 31, 1998.” DFARS Parts 204, 212, 252

15. WHY CCR? • Vendor information changes constantly: • A new business opens every minute • A business files bankruptcy every 8 minutes • A business closes every 3 minutes • A suit, lien, or judgment is filed against a company every 14 seconds • A chief executive officer changes every minute • A company name change occurs every 2 minutes • There are thousands of Financial and Procurement systems in the Government and each one has a vendor database

16. MISSION • CCR created to be the single collection point for vendor registration information: expanding to include Federal Government • Electronic Funds Transfer (EFT) information • Allows for Agency Debt Collection Improvement Act of 1996 compliance • Acquisition Information & Contract Reporting Data • Allows for market research, developing mailing lists, validated information for contract awards, and standardized information across procurement and finance

17. MISSION, Continued • Integrating Registration and POC Information • Allows other eBusiness Programs to forgo lengthy internal registration modules • Electronic Data Interchange (EDI) Information • Provide vendor’s VAN and routing data to support those agencies using EDI to conduct electronic business

18. WHAT WE HAVE LEARNED • Vendors know more about their company information than Government representatives • Vendors keep their information current if they are in control and the information is used by Government • Annual renewal ensures optimal database accuracy • Government agencies will embrace a common source of accurate and current vendor data • Awards and invoice payments are an effective incentive for vendors to keep their information current

19. US Postal Service CAGE Federal Reserve Bank Process & Metrics Data Output Vendor Data Input On-line DUNS Validation Public Web Search Daily Extracts 3rd Party Data Validation 838 EDI CCR Tools CD-ROM XML Transactions (In Development) • Database Metrics (As of November 2002) • - Approximately 210,368 active vendors • Averaging <12 hours processing time • (Requirement is <48 hours per DFARS) Weekly processing indicates that: - 60% actions are updates - 20% actions are new - 20% actions are deletes/expired

20. DATA COLLECTED • DUNS/DUNS+4 is the Unique Identifier • CAGE Code (DoD, NASA, DoE use) • If vendor doesn’t have one, it is assigned (except foreign) • TIN/SSN • Legal Name, Doing Business As Name, Address • Corporate web URL • Type of Organization & Socio-economic Status

21. DATA COLLECTED, Continued • Types of Goods & Services (NAICS, SIC, FSC, PSC) • Payment information (EFT and Remittance) • Points of Contact • CCR, Payment, Marketing, Electronic Business, Past Performance • EDI transaction information

22. SEARCH CAPABILITIES • Ability to search by: • DUNS • CAGE • Company Name • SIC • NAIC • City • Small Business • Small Disadvantaged Business • 8(a) Program Participant • Women Owned • Veteran Owned • State • Zip

23. SEARCH CAPABILITIES, continued • Combination Search • Zip, NAIC, Woman Owned, City, State, 8(a) Participant • CCR Tools Search • User ID / Password protected – authorized Government representatives • Can also search by TIN • Allows Views of the entire vendor record

24. CUSTOMER SERVICE • At DLIS, we have established Customer Service with: • Level 1 and 2 (Contractor and Government support) provides: • Telephone answering service • Support Magic entry (visibility of customer’s calls) • General CCR Information and faxing CCR forms • Level 3 (Contractor and Government support) provides: • In depth CCR and CAGE assistance • CCR hard copy input, expedites • Handles complex CCR issues

25. QUESTIONS/ANSWERS? • CCR Homepage www.ccr.gov<http://www.ccr.gov> • Handbook • Up-to-date Information • Helpful Links • CCR Customer Assistance Center 1-888-227-2423

26. Laurie FirstPolicy and Technical Support/DRMS-POP Data Mining and the DOD Credit Card

27. DOD Purchase Card (I.M.P.A.C. Card):A critical component in DOD’S effort to cut costs, improve business practices, and simplify the procurement process.

28. Credit Card Abuse :Report from the Government Accounting Office (GAO)A recent report from the GAO identified continued weaknesses in the area of monitoring credit card fraud and abuse.

29. THE PROBLEM:In a part of the GAO Report, testimony given identified a number of fraud cases.In one case they investigated approximately $12,000 in fraudulent transactions related to a former employee.The purchases included:An Amana RangeGift CertificatesClothingGroceries

30. Data Mining:Technology that analyses vast stores of data to identify trends and to “mine” specific information from large amounts of data to someone reviewing the information.In relation to credit card abuse, data mining tools can be used to look at trends in purchases,“flag” questionable purchases, ect.

31. Other GAO recommendations: • Accelerating electronic billing and certification systems. • Using metrics to track progress in improving credit card programs. • Developing and deploying new training materials and courses on purchase cards. • Establishing skill and grade levels for purchase card program coordinators. • Reducing the number of cards.

32. SUMMARY: • Data mining will play an important role in various systems and processes used in DRMS in the future and acquisition and procurement processes will continue to be a part of this technological initiative.

33. DoD EMALLPoint, Click, ShipOne Stop Support for the Warfighter!

34. EMALL Presentation Outline • Overview of EMALL • Corridors • EMALL Features • Q&A Session

35. EMALL Mission The DoD EMALL strives to be the single entry point for purchasers to find and acquire off-the-shelf, finished goods items from the commercial marketplace and government sources.

36. Better than Ever - Version 5.3 Better Design One click Login More Information

37. Parts and Supplies Corridor • Provides over 12 million consumable items • Items from DoD inventories, Defense Supply Centers (Columbus, Philadelphia and Richmond) • All items are backed by a Department of Defense contract • Allows for cross-catalog product searching

38. Parts and Supplies Vendors • DLA Managed Catalogs • 350 Vendors in Long-Term Contracts • Eastman Kodak • Allied Signal • Cummins Engine • 3.4 Million NSNs from the DLA managed catalog • COMMERCIAL VENDORS • 3M • AC Industrial • Alexander Technologies • Ansley Business Materials • Downey • Fastenal • Innovative Sports • Kennon Aircraft Covers • Maintenance Warehouse • Maryland Nautical • Newark Electronics • Rayovac • Titan Abrasives • W.W. Grainger • and many others ASCOT ITEMS All Clothing & Textile Items JWOD ITEMS UNICOR ITEMS DRMS CLASS A (Serviceable) ITEMS

39. On-Demand Manufacturing ( ) • ODM is the newest feature of the EMALL • ODM allows Customers to initiate contact with potential suppliers for products that do not have a finished goods inventory. • Suppliers include Commercial vendors and Government Organic Suppliers • Customers can transfer information to the suppliers via online communication that can accept file transfers

40. IT Corridor • Provides commercial IT products like hardware, software & replacement parts • Purchases can be made with Purchase Card • Provides access to commercial vendor’s websites to utilize special features* • Custom Hardware Configurations* • Individual Software Licenses* • Special IT packages* • IT Corridor Items include: • Printers, Monitors, Keyboards • Batteries, Cables, Software • Internal Parts, Peripherals * Features will be available in future releases of the DoD EMALL

41. Training Corridor • Gives users the ability to enroll in training classes • Maintains approval authority standards • Classes will be available across the country* • A variety of classes will be available* • IT (Software and Hardware)* • Government/Defense Specialty* • Continuing Education* • Leadership* • Training Vendors include: • Brookings Institution * Features will be available in future releases of the DoD EMALL

42. EMALL Features • Advanced Searching • Saved Shopping Carts • Express Shopping Lists • Order Management • Regional EMALL • Payment Options • Business Objects

43. Searching • Green filter limits search to qualified environmentally friendly items • Can search for only NSN’s • Table of Contents allows for searching within specific catalogs of portions of catalogs • Seven different ways to search for a product • Keyword Search • NSN • NIIN • Mfr. Part Number • Mfr. Name • Catalog Number • UPC

44. Saved Shopping Carts • Users can save Shopping Carts for ordering at a later date or easier re-ordering • Shopping Carts can also be passed from one user to another, allowing a Shopper to create a cart for an Orderer to purchase. • Uses e-mail address for easy searching • Name your Cart for a specific purpose

45. Express Shopping/Shopping Lists • Express Stores allow customers to design stores of constantly used items for easy re-ordering • Shopping Lists allow users to save quick shopping lists for easy ordering

46. Shipping Options/Order Management • In-The-Clear Shipping and DODAAC Shipping available for Government Purchase Card Orders • Material Receipt Acknowledgement (MRA’s) allow the user to keep track of order status • Can search for past orders six different ways • Can specify Priority Level (01-15) for orders placed to the Defense Supply Centers

47. Regional EMALL • Regional Pricing • By inputting your zip code or DODAAC, the EMALL knows your location and adjusts your product pricing accordingly • Regional Shipping • The EMALL ships from the closest distribution center to the delivery point to provide the lowest shipping costs possible • Regional Vendors • Local vendors can support their local customers on the EMALL

48. Payment Options • Government Purchase Card • EMALL validates the credit card being used is a valid Government issued Purchase Card • Any employee with a GPC can purchase on EMALL • MILSTRIP/FUNDCODE • MILSTRIP/FUNDCODE must be validated through the EMALL Help Desk when registering

49. Business Objects • Business Objects is a software program that allows for the gathering and filtering of information within the EMALL database • The software is attached to all EMALL database information and allows for customized reports on all sales data. • Reports are available upon request on data related to relevant business operations. • In the future, limited access will be granted to outside users for additional report customization.

50. Newest Features of the EMALL • Power searching • Express Check-out makes the EMALL even easier to use