Special Services Meeting

1. Special Services Meeting January 2017

2. Agenda Add-On Audit Reports Future Release 16.3.0 Planned Update 17.0.0 2017-2018 School Year Open Labs ProgressBook Suite Retreat Sps Meetings Questions & Answers • Sps Statistics • End User Requirements • Special Education Forms • Sps Release 16.1.2 & 16.1.3 • D2D File Size • Sps Release 16.2.0 • Admin District Import • Admin District Default School Year • EMIS Review & EMIS Extract • Open Task • Reports • Defects Corrected • Help updated

3. NEOnet Sps Statistics There are currently 23 districts, 1 ESC, 2 Career Centers, 52 Community Schools and 2 Digital Academies in the NEOnet consortium using Special Services: Akron Digital AcademyBarberton City SchoolsBuckeye Local SchoolsBrunswick City SchoolsCambridge Community Schools (21)*Cloverleaf Local SchoolsCopley-Fairlawn City SchoolsCoventry Local SchoolsCuyahoga Falls City SchoolsCuyahoga Heights Local SchoolsEdge Academy & Akros MS*Green Local SchoolsKent City SchoolsKids First*Manchester Local SchoolsMaplewood Career Center*Indicates New District(s) Maple Heights City Schools Mogadore Local SchoolsNordonia Hills City School Norton City SchoolsOrange City SchoolsPortage Lakes Career CenterRevere Local SchoolsRichmond Heights Local SchoolsSchnee Learning CenterSpringfield Local SchoolsSteel AcademySummit Academy Community Schools (27)Summit County PreschoolsTallmadge City SchoolsTwinsburg City SchoolsWoodridge Local Schools

4. End User Requirements 16.1

5. Special Education Forms • State Form Changes • No current updates • If anyone hears or receives any type of draft copy of the forms, please contact me. • ODE Forms Project • Statewide D2D process and not a Special Ed Package. • If anyone hears otherwise, please contact me.

6. Sps Release 16.1.2 & 16.1.3 • Admin - District Transfer • Task transfers file limit has been increased from 5MB • 16.1.2 • Administrators may set the file limit up to 20MB • On the System Configuration page • 16.1.3 • Duplicate student forms are grouped together under the same Form Group name • 16.1.2

7. Sps Release 16.2.0 • Admin – District Import • When districts receive student forms transferred from another district, all new transfers display in the Waiting for Import section. If you select the Show Imported check box, all previously imported forms are listed in the Imported section. Import Forms • If select Include Imported • Students and Forms are separated in two sections: • Waiting for Import • Imported

8. Sps Release 16.2.0 • Admin – District Import

9. Sps Release 16.2.0 • Admin - System Configuration • All Masters & Administrators have access to System Configurations • Set the Default School Year • Default School Year when creating New Tasks • Teachers may adjust the school year as needed

10. Sps Release 16.0.2 • Admin - System Configuration • Default School Year when creating New Tasks • Teachers may adjust the school year as needed

11. Sps Release 16.2.0 • Admin - EMIS Review & Build EMIS Extract • Calendar Pickers Available

12. Sps Release 16.2.0 • EMIS Review & Build EMIS Extract • Start date set to default to 7/1 of Current School Year • End Date set to default to 6/30 Of Current School Year

13. Sps Release 16.2.0 • Open Task • The page you are working on, now is highlighted in the Task Navigation

14. Sps Release 16.2.0 • Reports • Print Class Forms • The generated PDF does not have page numbers • Accommodations Report • Completed AIEPs now display on the Accommodations Report

15. Sps Release 16.2.0 • Defects Corrected • User Banks • Previously, some banks did not display under the correct category whether they were created in the page edit screen (Open Tasks) or in the Manage Banks screen. Now, all banks display under the correct category. • Completed Task • If a Parent does not have an email address • The Email address will remain empty • Corrected 16.1.2 • Delete Task page performance improvement • Some users were timing out when deleting a task in the Task Queue

16. Sps Release 16.2.0 • WebHelp Available – has been updated with new screen shots • 16.1.2

17. Reports • Sps Audit Reports • Available to users with Master and School Admin roles

18. Reports • Completed Tasks Audit Report • Find out if a completed task was deleted and who deleted it.

19. Reports Sps Audit by Student Example: Why is one student’s data appearing on another student’s form? Anwar’s Progress Report Goal #3 Reading Comprehension data is showing on Saif’s Goal #1 Listening Page.

20. Reports • Sps Audit by Student

21. Reports • Sps Audit by Student • Data missing on “Goal [2] Communication (speech-language)” page for student

22. Sps 16.3.0 Planned Updates • Add Copy Info to all Progress Reports • Add Additional Bank fields • 504P Testing pages – Accommodations (Detail of Accommodations) • IEP Cover Page - Other Information • IEP Services Page: • Specially Designed Instruction (Type of Service) • Support for School Personnel (Type of Service) • Accommodations (Type of Service) • Modifications  (Type of Service) • IEP Testing Page – Area Other • ETR 3 Specific Learning Disability • Referral Form – Reason for referral & Background Information • WEPs • Cover Page – Student interests, Present levels of academic and social/emotional functioning • Goal Page – Annual Goal, specific components, policy for waiver, student progress measures • PR-01 - Provision of Procedural Safeguards - Name, Address, Title, School District, Phone, Email • PR-01 Prior Written Notice PWN – Sections 2-6 • IEP Section 5 Postsecondary Transition Services - Transition Service/Activity & Target date for child to graduate • IEP Section 9 Nonacademic & Extracurricular Activities – opportunity to participate

23. Sps 17.0.0 Future Enhancements • Suite Messaging/Notifications Phase 1 (17.x) • Ability to incorporate the messaging framework and push notifications to users out of SpS and the suite: • Examples: • Due Date approaching • Discipline incident notifications • Attendance notifications • Low Grades • Assessment scores available • Many more…

24. Sps 17.0.0 Future Enhancements • District type Banks • Develop method of creating Bank like items for fields that do not change so they don’t have to be filled in every time a form is created: • Examples: • Building Names • Addresses • List of Staff members

25. Sps 17.0.0 Future Enhancements • Sps Ad hoc Reports • Adding the new report writer into Sps to allow for more reporting and data options • The long-term goal is to cross all products

26. Sps 17.0.0 Future Enhancements • Electronic Signature

27. Sps 17.0.0 Future Enhancements • Electronic Signature – Proof of Concept • Manage Signatures within SpecialServices • Input Support • Desktop or Tablet • Mouse or Finger • Saved Like Other Form Values • Form Access Allows Access to Signature Management • Initial Supported Forms • IEP 13 – Meeting Participants • IEP 14 – Signatures • No Security Module yet • CFE may be an issue

28. Sps 17.0.0 Future Enhancements • Electronic Signature – Proof of Concept • Click on the Paper/Pencil icon

29. Sps 17.0.0 Future Enhancements • Electronic Signature – Proof of Concept • Click on the Paper/Pencil icon

30. Sps 17.0.0 Future Enhancements • Electronic Signature – Proof of Concept • Will popup in a new window

31. Sps 17.0.0 Future Enhancements • Electronic Signature – Proof of Concept • Regular screen - Sign with a mouse • Touch screen – sign with finger

32. Sps 17.0.0 Future Enhancements • Electronic Signature – Proof of Concept

33. Sps 17.0.0 Future Enhancements • Electronic Signature – Proof of Concept • Feedback or Questions? • Additional Functionality • Security Concerns • Legal Concerns • Training Considerations • Please email me any concerns and I will forward to Software Answers.

34. Sps Release 16.0.0 Copy Task Info -Page Edit Side Panel • Copy Task Info displays as a new section in the side panel of the page edit screen. • You can preview the fields that are available to copy before copying the text to the appropriate field on the form in context. • Please note that this feature will copy all data in the text field.

35. Cherwell Helpdesk • We have a newer version of the Helpdesk in place. • The link is on the NEOnet website under Support>Helpdesk • Access using your username and password for the ProgressBook Suite.

36. Open Labs • Open Labs are now posted on the Special Services page. • Please sign up and indicate in the comments section what you are coming in for so that we can be available.

37. ProgressBook Suite Retreat • ProgressBook Suite Retreat 2017Hilton Columbus at EastonColumbus, OHMarch 13 - 14, 2017 • Registration at the following link: http://www.progressbook.com/content/suite-retreat • All Special Ed staff are invited

38. Sps Special Services Meetings • March 24, 2017 ( This is a new date) • May 5, 2017 – End of Year Meeting All User Meetings are held from 9:00 – 11:00 at NEOnet in Room A Please register online for all trainings and meetings on the NEOnet website • Agendas will be sent out before the meeting.