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Making your Instructional Materials Accessible MS Word, PowerPoint, Acrobat. Jonathan Whiting February 17, 2013. Evolution of Accessible D esign. Accommodation. Accommodation. “People with disabilities don’t visit our site.” Not ‘timely’ (e.g., call a phone number or mail in a form)

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making your instructional materials accessible ms word powerpoint acrobat

Making your Instructional Materials AccessibleMS Word, PowerPoint, Acrobat

Jonathan Whiting

February 17, 2013

accommodation1
Accommodation
  • “People with disabilities don’t visit our site.”
  • Not ‘timely’ (e.g., call a phone number or mail in a form)
  • Not ‘equivalent’ (text-only or ‘accessible’ versions)
  • “It’s not my job.”
retrofitting1
Retrofitting
  • Accessibility is ‘bolted on’ to an existing product
  • More expensive and time-consuming, at least initially
  • “We can’t make it accessible so we’re not going to build it.”
accessible design1
Accessible Design
  • Accessibility is addressed throughout the design process (requirements, mockups, design, development, QA, etc.)
  • Developers have training and support
  • Product is more usable and accessible for everyone
how do you get to accessible design
How do you get to accessible design?
  • A shared commitment
  • A concrete policy and plan
  • Sufficient support for personnel
  • Ongoing evaluation
ensure your content is accessible to users with various disabilities
Ensure your content is accessible to users with various disabilities
  • Vision - blind, low vision, color-blind
  • Hearing - Deaf and Hard-of-hearing
  • Motor - Difficulty using a mouse or keyboard
  • Cognitive
  • Seizure
blindness
Blindness
  • Headings
  • Alternative text for images
  • Meaningful link text
  • Reading order
slide12

Headings

  • The Wrong way to do headings:
  • PPT and MS Word- Plain text enlarged
  • HTML-<p class=“heading2”>Big text (usually) resized with CSS</p>
  • The right way to do headings
  • PPT- Use slide templates
  • Word- Use styles panel
  • HTML- <h2>Use true headings</h2>
what is equivalent alt text
What is equivalent alt text?

CONTENT and FUNCTION

VERY RARELY Description

alternative text
Alternative text

alt=“Blue ITC logo with a small globe that serves as a dot in the i. Next to the logo is green text that reads Instructional Technology Council”

meaningful link text
Meaningful link text

...For more information on this topic, read Essentials of Online Course Design: A Standards-Based Guide- http://www.amazon.com/Essentials-Online-Course-Design-Standards-Based/dp/0415873002/ref=sr_1_11?s=books&ie=UTF8&qid=1329661475&sr=1-11

reading order
Reading order

Inserting items on the page using text boxes etc. can sometimes cause reading order issues

There’s that logo again

low vision
Low vision

Use good contrast and adequate font size. As you can see poor contrast and smaller font size make it much more difficult to read text. Also remember that you should not use images for

color blindness1
Color blindness

The green mushrooms listed here are OK to eat. The red mushrooms will kill you.

  • Amanita
  • Chanterelle
  • Porcini
  • Shitake
  • Tylopilus

`

color blindness2
Color blindness

The green mushrooms listed here are OK to eat. The red mushrooms will kill you.

  • Amanita
  • Chanterelle
  • Porcini
  • Shitake
  • Tylopilus
auditory disabilities
Auditory disabilities

From webaim.org/intro/

keyboard accessibility
Keyboard accessibility

For the most part, documents created in MS Office are keyboard accessible.

keyboard accessibility1
Keyboard Accessibility

CNN (boo!)vs. WebAIM (hooray!)

slide25

Please finish reading this text – it will give you the secret to everlasting happiness. The secret is simple, all you need to do is to stop worrying about the key to everlasting happiness and enjoy the moment.

understandable
Understandable
  • Be careful with movement and other distractions (including transitions)
  • Semantic organization (headings, lists, etc.)
  • Be consistent
  • Simplify , Simplify
preferred formats for web content
Preferred Formats for Web Content

HTML > PDF > Doc/PPT > Anything else

...except PPT slides, then PDF is usually better

pdf in a nutshell
PDF in a nutshell
  • Tagged PDF = accessibility-enabled (not necessarily “accessible”) PDF
  • Do as much as you can in the source document
  • Make sure you export correctly
  • Do notprint to PDF
  • Need Acrobat Pro to edit tagged PDFs
    • TouchUp Reading Order tool is your friend (and enemy)
acrobat xi
Acrobat XI
  • Improvements
    • Adding Alternative text
    • TouchUp Reading Order tool
    • Accessibility Wizard
    • Accessibility Checker
  • Compatible with 64-bit versions of Office