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Tempus. Tempus Workshop Sarajevo 7 June 2006 « Good practice in Preparing an Application ». Anne Collette European Training Foundation Tempus Department Website : http://www.ec.europa.eu/Tempus acc@etf.europa.eu. Tempus. Good practice. Read the Guide for Applicants

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Tempus Workshop

Sarajevo 7 June 2006

« Good practice in Preparing an Application »

Anne Collette

European Training Foundation

Tempus Department

Website : http://www.ec.europa.eu/Tempus


Good practice



  • Read the Guide for Applicants

  • Use the Tempus website

    • Frequently Asked Questions (FAQ)

    • Contractual documents

    • Updates

  • Consult NTO/NCP/Tempus Department

  • Be aware of other HE projects in the PC concerned – past or ongoing

  • Use the application form you find in the Tempus website

Avoid the most common mistakes


Avoid the most common mistakes

  • Do not modify the application form

  • Only the information requested in the application form is assessed (no annexes)

  • Do not assume prior technical or “historical project related” knowledge on the part of the assessor (externals) – define the background and the context

  • Do not submit several similar proposals

Background of the project


Background of the project

  • Demonstrate the relevance of the project in the local/regional context

  • Show link between the PC national HE context & needs to be addressed by the project

  • Identify the needs of major stakeholders

  • Describe clearly the Dept/Faculty/structure directly concerned by project





    Demonstrate the relevant experience and role of each PC/EU consortium member


    Demonstrate the ability of proposed consortium to address the PC Institutions’ needs and to deliver the expected outcomes

The project


The project

  • Ensure that the project proposal clearly addresses the problem & needs analysis

  • Use the most appropriate methodology (processes/ approaches/ tools and resources)

  • Ensure that the new/up-dated subjects/procedures/courses to be introduced are relevant for the project objective(s)

  • Clearly indicate content of any new/up-dated subjects/procedures & duration/structure

Logical framework


Logical framework

  • Ensure that the LFM is consistent with the previous sections & adequately completed

  • Check the logic of the project demonstrated in the LFM

  • Include indicators of progress realistic &

    relevant to the project objectives and outcomes

  • Remember to identify & address main assumptions & risks




  • Demonstrate that sufficient time has been allocated to implementation & preparation

  • Consider carefully the scheduling & location of activities

  • Ensure the most logical and cost-efficient planning

Outcomes activities


Outcomes & Activities

  • Define each outcome clearly

  • Ensure a logical progression of outcomes from one project year to the next one

  • Indicate and address assumptions & risks

  • Propose suitable activities to achieve each individual outcome

    • Remember that you may group reoccurring activities

  • Distribute tasks among consortium members/experts for each activity clearly & appropriately

Outcomes activities ctd


Outcomes & Activities (ctd.)

  • Indicate and quantify all appropriate target groups

  • Ensure that the inputs requested are directly related to the activities & are cost-efficient

  • Identify, budget & justify relevant equipment

  • Plan appropriate number of individuals, direction and duration of each mobility flow in relation to each activity

Dissemination sustainability


Dissemination & Sustainability

  • Consider relevant dissemination & sustainability strategies

  • Think about internal dissemination within PC Institutions & external dissemination activities to others who could benefit

  • Identify suitable tools

  • Consult stakeholders to ensure sustainability

  • Consider and describe what will happen after the end of the project

Quality control monitoring


Quality Control & Monitoring

  • Choose an appropriate quality control strategy (peer reviews, accreditation, surveys) – both internal and externalcontrol

  • Plan for regular monitoring measures (quantitative approaches: overall quotas and deadlines for tangible and intangible outputs)

  • Clearly select indicators of progress & tools for assessment appropriate to the activities?

Management of the project


Management of the Project

  • Allocate roles & clear division of responsibilities to each consortium member

  • Integrate the PC consortium members into decision-making and implementation structure

  • Ensure fair decision-making processes &

    effective communication

Good luck


Good luck!

  • Call the selection team at the Tempus office or the NTO if needed

  • If selected, read the contract (do not assume that all the activities in the application are eligible)