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The Site Visit: Breakout Session

The Site Visit: Breakout Session. 2:30PM & 3:30PM Atlanta, GA April 16, 2010. The STARTALK Site Visit. What Opportunity to see your program in action Why Ensure the success of programs Contractual mandate Who Site Visit Team When

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The Site Visit: Breakout Session

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  1. The Site Visit:Breakout Session 2:30PM & 3:30PM Atlanta, GA April 16, 2010

  2. The STARTALK Site Visit • What • Opportunity to see your program in action • Why • Ensure the success of programs • Contractual mandate • Who • Site Visit Team • When • At a mutually agreeable time that you will determine with your team leader

  3. The STARTALK Site VisitOutcomes • Feedback from the Site Visit Team • Report of Findings

  4. Impact on Future Funding • Application for Summer 2011 • Question on implementing recommendations

  5. How Site Visitors Prepare for the Site Visit • Program Review • Proposal • Previous Site Visit Reports • Curricula • Materials • Classroom observation guidelines for student and teacher programs • Interview Questions

  6. The Site Visit is not • An opportunity to create angst among staff • A time to plan an ‘out of the ordinary’ event

  7. Preparing for Your Site Visit • Setting a Date • Providing Useful Logistical Information • Setting an Agenda • Information Online • Information STARTALK will provide

  8. Setting a Date • Set a date with your Team Leader • On a typical instruction day • Night hours only if instruction is occurring • Toward beginning of program for new programs

  9. Providing Useful Logistical Information • Logistical Information Form

  10. Things to Remember on Logistical Form • Emergency Contact Information • Most Convenient Airport/Train Station • Hotel Accommodations • Directions on Campus to First Meeting

  11. Setting the Agenda • You must set an agenda with your team leader • Travel plans cannot be made without it

  12. Things to Remember When Setting Agenda • Instruction must be occurring during site visit • Delaying setting the agenda affects travel plans • Changing the agenda after it has been set affects travel plans

  13. Information Online • STARTALK Program Information System will have site visit planning application. June 1, 2010

  14. What will STARTALK provide? • Site Visitor Travel Itineraries • Site Visitor Contact information • Site Visitor Bios

  15. The Site Visit Day: Other Issues • Observation of night activities • Providing Lunch/Dinner for Site Visitors • Giving program promotional materials to visitors • Giving other gifts to visitors

  16. After the Site Visit • The Site Visit Report • The Site Visit Report Response

  17. Questions?

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